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Wednesday, November 12, 2014
Agenda
Not posted
What was on the agenda.
One-line summary
Council canvassed the election results, approved an IUP for the Millers’ on-call sweeping business, approved Volunteers of America’s minor subdivision, adopted delinquent citation Resolution 2014-14, tabled ROSP until spring, sent the flag lots ordinance back to P&Z, set code-enforcement direction (including prosecution authorization for Gary Scott and an extension for Jerry Bauer), and approved the consent agenda (minutes, financials, audited claims, and road-easement vacation Resolution 2014-17).
19 items as recorded in the packet and minutes.
CB-1Declaration of Election Results
1Approve/amend the meeting agenda
LaDoucer added Item 4.f. Code Enforcement Direction. Rainville item 6.c. Administrative/Personnel Policies.
2Sheriff Update
3Floor Items
Public comment about Koch Pipeline pumping station noise and ordinance enforcement request.
4Donation of Park Bench - Kohler family
Bench in memory of Loren Koehler to be located next to Ernie Koehler Ball Park.
Council accepted the donation; councilmember raised concern about bench mounting and theft; donation planned for spring.
5aPlanning and Zoning — Jeff and Laura Miller Interim Use Permit (On-Call Sweeping Business)
IUP for Home Extended Business in RRA at 19677 Jasper Street NW (PIN 27-33-25-21-0006).
5bPlanning and Zoning — Volunteers of America Minor Subdivision/Lot Line Reconfiguration
Minor subdivision/lot line reconfiguration for PID 01-33-25-11-0001 and 01-33-25-13-0002.
Minutes note combining the lots on the south side of the road as a condition/requirement.
5cPlanning and Zoning — Adopt Resolution 2014-14 Certifying Delinquent Administrative Citation Penalties
5dPlanning and Zoning — ROSP next steps
Residential Open Space Preservation (ROSP) discussion.
Tabled until spring.
5ePlanning and Zoning — Re-Address Flag Lots
Send flag lots ordinance back to Planning and Zoning for re-evaluation.
Motion carried 4 in favor; Scheffler opposed.
5fPlanning and Zoning — Code Enforcement Direction
Direction on specific code-enforcement cases (Gary Scott; Engren; Jerry Bauer).
6-Consent-1.1Consent Agenda — Approve October 14, 2014 City Council Meeting Minutes
6-Consent-1.2Consent Agenda — Financial Report
6-Consent-1.3Consent Agenda — Approve All Audited Bills Claim #9078 through Claim #9135, plus Net Distribution reports dated Oct 16th, 20th and Nov 4th, 2014
6-Consent-1.4Consent Agenda — Adopt Resolution 2014-17, a Resolution and Order Approving Vacation of Road Easement
7aCouncil Items — Maintenance Dept. Opening
Position accepted; no action required.
7bCouncil Items — East Side Oil Companies Oil Recycling Proposal
Trial arrangement through end of June 2015 for used oil and filters.
Approved on a trial basis to end of June 2015.
7cCouncil Items — Administrative Policies
Discussion of adopting agreed portions; meeting scheduled to continue work.
Council scheduled a meeting for December 2nd at 4:00 PM.
8Introduction of New Items
Noise issue follow-up; URRWMO member resignation/opening; adjournment.
What this meeting did about specific topics, organized by issue rather than by document.
2014 general election canvass and declaration
The Canvassing Board reported vote totals for Mayor and Council Member and the council approved the declaration of election results.
Agenda: CB-1. Motions: M1. Speakers: Schulz, Meyer.
Koch Pipeline pumping station noise complaint (22365 Baugh Street)
A resident asked the council to direct staff to add a noise issue at a Koch Pipeline pumping station to code enforcement under Ordinance No. 3-1-4; later, staff reported Koch had a private engineering study finding the station compliant with state standards and the MPCA, and council agreed to review the study before moving forward.
Agenda: 3, 8. Speakers: Ben Fuch's, Pilon, Stockman, Scheffler.
Koehler family memorial bench donation for Ernie Koehler Ball Park
Council accepted the Koehler family’s planned donation of a park bench in memory of Loren Koehler for placement by the Ernie Koehler Ball Park, with discussion about choosing a bench style that would not be easily stolen; the family planned to donate it in the spring.
Agenda: 4. Motions: M3. Speakers: Meyer, Schulz, Rainville.
Jeff and Laura Miller Interim Use Permit for on-call pavement sweeping at 19677 Jasper Street NW
Council approved the Millers’ interim use permit for an extended home occupation (on-call sweeping) in the RRA district at 19677 Jasper Street NW, with detailed conditions covering operating hours, staffing limits, permitting for screening/berm work, screening timelines, and limits on existing and future vehicles and equipment.
Agenda: 5a. Motions: M4. Speakers: Rainville, Pilon, Meyer, Stockman.
Volunteers of America minor subdivision / lot line reconfiguration near Norris Lake Road
Council approved Volunteers of America’s minor subdivision/lot line reconfiguration for PID 01-33-25-11-0001 and 01-33-25-13-0002 with conditions, including buildability standards, DNR ordinary high water level determination for Norris Lake before permits, city engineer review of surveys/legal descriptions, and responsibility for review costs; minutes noted the south-side lots needed to be combined.
Agenda: 5b. Motions: M5. Speakers: Scheffler, Meyer.
Resolution 2014-14 delinquent administrative citation penalties (assessments)
Council adopted Resolution 2014-14 certifying delinquent administrative citation penalties; during discussion, a councilmember asked that future fine reductions come to council for approval rather than being reduced without council input.
Agenda: 5c. Motions: M6. Speakers: Meyer, Rainville.
Residential Open Space Preservation (ROSP) district discussion
Council discussed mixed resident feedback on the ROSP concept, with an emphasis on sharing information through the newsletter and website and reassurance that nothing was pending; the council tabled further ROSP discussion until spring.
Agenda: 5d. Motions: M7. Speakers: Rainville, Schulz, Pilon, Julie Gerdes, Meyer.
Flag lots ordinance re-evaluation
Council voted to send the flag lots ordinance back to the Planning and Zoning Commission for re-evaluation and clarification of exceptions, with one councilmember opposing the move as a step backward.
Agenda: 5e. Motions: M8. Speakers: Pilon, Meyer, Scheffler.
Code enforcement direction: Gary Scott prosecution authorization; Engren synopsis; Jerry Bauer extension to move business
Council authorized Resolution 2014-18 to approve criminal prosecution against the owners of 21830 Xenon Street; tabled the Leonard and Verna Engren matter pending a staff synopsis of events/violations; and granted Jerry Bauer an extension to move his business by June 1, 2015 with conditions including progress reports, no accumulation of additional items, and site access for inspections.
Agenda: 5f. Motions: M9, M10, M11. Speakers: Rainville, Pilon, Meyer, Scheffler, Schulz, LaDoucer.
Audited claims approval (Claims #9078-9135) and other consent agenda approvals
Council approved the consent agenda as presented, including the October 14, 2014 minutes, financial report, audited bills (claims #9078-9135 plus net distribution reports), and Resolution 2014-17 vacating a road easement.
Agenda: 6-Consent-1.1, 6-Consent-1.2, 6-Consent-1.3, 6-Consent-1.4. Motions: M12. Speakers: Meyer, Rainville.
East Side Oil Companies used oil and filters proposal (trial through June 2015)
Council approved using East Side Oil Companies for used oil and filters on a trial basis through the end of June 2015, with discussion about tracking what is coming out/going in and logistics for pumping/moving existing tanks before switching.
Agenda: 7b. Motions: M13. Speakers: Glaze, Pilon, Meyer, Scheffler, Rainville.
Administrative policies work plan
Council discussed adopting the portions of the administrative/personnel policies already agreed upon and scheduling additional work sessions for remaining items, and set a meeting for December 2 at 4:00 PM to continue.
Agenda: 7c. Speakers: Rainville, Scheffler, Meyer, Pilon.
14 motions on the record. Split votes are highlighted.
M1Schulz made a motion to approve the declaration of election results;
moved by Schulz, seconded by Meyer
All favor; motion carried.
M2Meyer made a motion to approve the amended Agenda;
moved by Meyer, seconded by Rainville
All in favor; motion carried.
M3Meyer made a motion to accept the donation;
moved by Meyer, seconded by Schulz
All in favor; motion carried.
M4Rainville made a motion to approve the request from Jeff and Laura Miller for an IUP to allow a Home Extended Business - of On-Call Sweeping in the RRA District located at 19677 Jasper Street (PIN 27-33-25-21-0006) with the following conditions: 1. Hours of operation are limited to Monday through Friday 7AM to 7PM and Saturday 8AM to 5PM. 2. No more than two (2) full-time or (4) part-time on-site employees or subcontractors may be permitted on the property at any given time, excluding family members. 3. A building permit is obtained prior to beginning construction on the retaining wall, berm and shed. A separate grading or fill permit may be necessary based on the total amount of fill (sand, black dirt and crushed concrete) that is needed for the berm and outdoor storage area. 4. The retaining wall, berm and trees are installed within one (1) year of IUP approval and are maintained in good condition at all times as an effective screen of the outdoor storage area. 5. All equipment is stored behind the berm or inside the building(s). 6. EXISTING VEHICLES AND EQUIPMENT limited to: Sweeper 1: Freightliner 30,000 lb. single axel 10 feet high, 24 feet long Sweeper 2: Izuzu 20,000 lb. single axel 7 feet high, 20 feet long Sweeper 3: Izuzu 20,000 lb. single axel 7 feet high, 20 feet long Dump Truck: Ford L8000 30,000 lb. single axel 10 feet high, 20 feet long Bobcat Trailer with misc. bobcat attachments Snowplow Equipment: 1-Single Axel Dump Truck with 11 foot Plow & sander 4- Pickup trucks with 8 foot plows 2-Bobcats with snow pushers and buckets 1-14ft snow pusher 2-ATV's with plows 7. FUTURE VEHICLES AND EQUIPMENT limited to: One Sweeper One Tractor/trailer Two additional vehicles 8. Any change or intensification of the property use, or activities not permitted by the Interim Use Permit issued shall require an amended IUP. The nature of the business and declaration of typical activities to be conducted on the property have been clearly indicated in the application, letter of intent and Planning Report dated October 23, 2014 prepared by the City Planner, The Planning Company LLC. 9. The property shall be periodically reviewed for compliance upon notification by the Zoning Administrator or Building Official or according to a review frequency as may be established by the City Council. ) 10. Termination of the IUP will occur at the time the property is sold outside of the family, upon violation of any condition, following discontinuation of the business or use for one (1) year, or a change in regulation by the City Council. 11. If an interim use approved by the City Council is not exercised or put into effect within one (1) year of the date of approval, by fulfilling each and every condition attached thereto, it shall terminate unless a request is submitted to the City in writing no less than thirty (30) days prior to the deadline. The City Zoning Administrator may approve an extension which shall not exceed ninety (90) days where after reapplication and approval of the interim use by the City Council will be required. 12. The applicants are responsible for all costs associated with the processing of this request.
moved by Rainville, seconded by Pilon
All in favor; motion carried.
M5Scheffler made a motion to approve the request from Volunteers of America PID# 01-33-25-11-0001 and 01-33-25-13-0002, for a Minor Subdivision/Lot Line Reconfiguration with the following conditions: 1. Park and trail dedication requirements are addressed at the time of future lot split or subdivision. 2. The proposed minor subdivision creates a new parcel (B) south of Norris Lake Road that must meet all buildability standards and city code requirements, if it is to remain a separate parcel. Alternatively, if the VOA has no intentions of building on this parcel or selling it as a buildable lot at this time, it must be combined with the adjacent +/-40ac VOA property. 3. The Ordinary High Water Level of Norris Lake is determined by the MN Department of Natural Resources prior to building permits being issued for any parcel within the 1000 foot shoreland boundary. 4. The site survey and proposed legal descriptions, including those for any required easements being established, shall be reviewed and approved by the City Engineer prior to being filed and recorded with the Anoka County Recorder. 5. All costs associated with the review of the submitted survey(s), development agreement and any other costs generated by the City or its representatives are the responsibility of the applicants.
moved by Scheffler, seconded by Meyer
All in favor; motion carried.
M6Meyer made a motion to adopt Resolution 2014-14, A Resolution Certifying Delinquent Administrative Citation Penalties;
moved by Meyer, seconded by Rainville
All in favor; motion carried.
M7Meyer made a motion to table the discussion of the ROSP district until spring;
moved by Meyer, seconded by Schulz
All in favor; motion carried.
M8Pilon made a motion to send the Flag Lots Ordinance back to the Planning and Zoning Commission for re-evaluation;
moved by Pilon, seconded by Meyer
M9Rainville made a motion to adopt Resolution 2014-18, a Resolution Providing for Approval of Criminal Prosecution against the owners of 21830 Xenon Street;
moved by Rainville, seconded by Pilon
All in favor; motion carried.
M10Rainville made a motion to table until staff can give a synopsis of events and the violations;
moved by Rainville, seconded by Meyer
All in favor; motion carried.
M11Scheffler made a motion to approve granting an extension to Jerry Bauer to move his business by June 1, 2015, provided that Bauer gives the City progress reports of the clean-up of the property, no accumulation of additional items and that Stockman is allowed to access the property for site inspections to determine that progress has been made;
moved by Scheffler, seconded by Schulz
All in favor; motion carried.
M12Meyer made a motion to approve the Consent Agenda as presented;
moved by Meyer, seconded by Rainville
All in favor; motion carried.
M13Meyer made a motion to approve using East Side Oil Companies for used oil and filters, on a trial basis to the end of June 2015. At that time, they can re-assess if things are working out;
moved by Meyer, seconded by Scheffler
All in favor; motion carried.
M14Scheffler made a motion to adjourn the meeting at 8:20 PM;
moved by Scheffler, seconded by Schulz
All in favor; motion carried.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Total for selected audited claims (Claim #9078 through Claim #9135).
expenditure · Audited bills / claims
$94,002.58
outflow
F2
Treasurer report balance for Pine River State Bank Checking Acct. as of 10/31/2014.
treasurer_report · Treasurer's report
$842,023.05
unknown
F3
Treasurer report balance for Pine River State Bank (6) C.D.'s as of 10/31/2014; also shown as Grand Total in Current Investments as of 11/04/2014.
treasurer_report · Treasurer's report / investments
$472,220.42
unknown
F4
Total of all cash in bank accounts as of 10/31/2014.
treasurer_report · Treasurer's report
$1,314,243.47
unknown
F5
2015 assessed properties for unpaid fire calls and other services: Clarion/Shelley Chapiewski total assessment.
assessment · Delinquent fire calls/services assessments · FY 2015
$68.26
inflow
F6
2015 assessed properties for unpaid fire calls and other services: Troy Enebak total assessment.
assessment · Delinquent fire calls/services assessments · FY 2015
$1,209.42
inflow
F7
2015 assessed properties for unpaid fire calls and other services: Gary Johnson total assessment.
assessment · Delinquent fire calls/services assessments · FY 2015
$1,590
inflow
F8
2015 assessed properties for unpaid fire calls and other services: Gary Scott fire total assessment.
assessment · Delinquent fire calls/services assessments · FY 2015
$341.32
inflow
F9
2015 assessed properties for unpaid fire calls and other services: Joe Green zoning total assessment.
assessment · Delinquent fire calls/services assessments · FY 2015
$1,420.4
inflow
F10
2015 assessed properties for unpaid fire calls and other services: Shane & Marcy Hybben engineering total assessment.
assessment · Delinquent fire calls/services assessments · FY 2015
$159
inflow
F11
2015 assessed properties for unpaid fire calls and other services: Sharon Paone removal building total assessment.
assessment · Delinquent fire calls/services assessments · FY 2015
$2,125.3
inflow
F12
2015 assessed properties for unpaid fire calls and other services: Jerry Bauer, Jr. citation total assessment.
assessment · Delinquent admin citations assessments · FY 2015
$3,180
inflow
F13
2015 assessed properties for unpaid fire calls and other services: Adam Ulferts Beverly & Murey Ulferts citation total assessment.
assessment · Delinquent admin citations assessments · FY 2015
$1,733.1
inflow
F14
2015 assessed properties for unpaid fire calls and other services: Gary Scott citation total assessment.
assessment · Delinquent admin citations assessments · FY 2015
$1,780.8
inflow
F15
2015 assessed properties for unpaid fire calls and other services: Randy Barrows citation total assessment.
assessment · Delinquent admin citations assessments · FY 2015
$593.6
inflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Pilon said that a similar business, in the past, was required to give progress reports as to the status of moving the business and cleaning up the property.
— Pilon
What this is about
A prior, similar case where the city required progress reports for a business moving/clean-up; useful for locating the earlier decision and comparing conditions.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
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