Agenda spine

26 items as recorded in the packet and minutes.

1. 1Call to Order

   Call to order, Pledge of Allegiance, roll call, and approval of agenda.

   Agenda was approved as amended, including reordered items and pulling claims and the zoning ordinance extension for discussion.

   • agenda approval

   Approved
   p. 1↗May 12, 2026 Agenda# 1. Call to Order · Pledge of Allegiance · Roll Call · Approve Agendap. 1↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN, TO APPROVE AGENDA AS AMENDED. 5 AYES. MOTION CARRIED.

2. 2Public Forum

   Public forum.

   Tony Howard thanked the Sheriff's Department and Fire Department for their response to his construction accident.

   • public forum
   • emergency response appreciation

   Discussion only
   p. 1↗May 12, 2026 Agenda2\. Public Forump. 1↗May 12, 2026 Meeting MinutesTony Howard, a resident building a home at 18XXX Nowthen Boulevard, addressed the Council to express his gratitude to the Sheriff's Department and Nowthen Fire Department following a serious construction accident in which he suffered two broken ribs and a punctured lung.

3. 3aApproval of April 14, 2026, City Council Meeting Minutes

   Approval of April 14, 2026, City Council Meeting Minutes.

   Approved as part of the amended consent agenda.

   • consent agenda
   • minutes

   Consent calendar
   p. 1↗May 12, 2026 Agendaa) Approval of April 14, 2026, City Council Meeting Minutes.p. 1↗May 12, 2026 Meeting Minutes· Approval of April 14, 2026, City Council Meeting Minutesp. 2↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. 5 AYES. MOTION CARRIED.

4. 3bClaims from April 9 to May 7 and Treasurer's Report for April 2026

   Approval of claims from April 9 to May 7 and Treasurer's Report for April 2026.

   Pulled from consent for a question about cleaning services, then approved separately.

   • claims
   • treasurer report

   Approved
   p. 1↗May 12, 2026 Agendab) Approval of Claims from April 9 to May 7 and Treasurer's Report for April 2026.p. 8↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE CLAIMS. 5 AYES, MOTION CARRIED.

5. 3cFarmer's Market Lease with Rademacher Family Limited Partnership

   Resolution authorizing the City Clerk to sign the Farmer's Market lease with Rademacher Family Limited Partnership for the 2026 season.

   Approved as part of the amended consent agenda as Resolution 2026-56.

   • consent agenda
   • farmers market

   Consent calendar
   p. 1↗May 12, 2026 Agendac) Approval of Resolution 2026-XX Authorizing the City Clerk to Sign the Farmer's Market lease with Rademacher Family Limited Partnership for the 2026 Season.p. 2↗May 12, 2026 Meeting Minutes· Approval of Resolution 2026-56 Authorizing the City Clerk to Sign the Farmer's Market Lease with Rademacher Family Limited Partnership for the 2026 Season

6. 3dNowthen Farmer's Market Positions and Assistance

   Resolution appointing Nowthen Farmer's Market positions and assistance.

   Approved as part of the amended consent agenda as Resolution 2026-55.

   • consent agenda
   • farmers market

   Consent calendar
   p. 1↗May 12, 2026 Agendad) Approval of Resolution 2026-XX Appointing Nowthen Farmer's Market Positions and Assistance.p. 2↗May 12, 2026 Meeting Minutes· Approval of Resolution 2026-55 Appointing Nowthen Farmer's Market Positions and Assistance

7. 3eLiquor License for Bootleggers Saloon and Eatery

   Resolution approving liquor license for Bootleggers Saloon and Eatery.

   Approved as part of the amended consent agenda as Resolution 2026-57.

   • consent agenda
   • liquor license

   Consent calendar
   p. 1↗May 12, 2026 Agendae) Approval of Resolution 2026-XX Approving Liquor License for Bootleggers Saloon and Eatery.p. 2↗May 12, 2026 Meeting Minutes· Approval of Resolution 2026-57 Approving Liquor License for Bootleggers Saloon and Eatery

8. 3fLiquor License for Northwoods Bar and Grill

   Resolution approving liquor license for Northwoods Bar and Grill.

   Approved as part of the amended consent agenda as Resolution 2026-58.

   • consent agenda
   • liquor license

   Consent calendar
   p. 1↗May 12, 2026 Agendaf) Approval of Resolution 2026-XX Approving Liquor License for Northwoods Bar and Grill.p. 2↗May 12, 2026 Meeting Minutes· Approval of Resolution 2026-58 Approving Liquor License for Northwoods Bar and Grill

9. 3gLiquor License for Burns Bottle Shop

   Resolution approving liquor license for Burns Bottle Shop.

   Approved as part of the amended consent agenda as Resolution 2026-59.

   • consent agenda
   • liquor license

   Consent calendar
   p. 1↗May 12, 2026 Agendag) Approval of Resolution 2026-XX Approving Liquor License for Burns Bottle Shop.p. 2↗May 12, 2026 Meeting Minutes· Approval of Resolution 2026-59 Approving Liquor License for Burns Bottle Shop

10. 3h2026 Mowing Agreement Extension with Cully House

    Resolution extending the 2024 mowing agreement with Cully House for three city parcels into the 2026 mowing season.

    Approved as part of the amended consent agenda as Resolution 2026-60.

    • consent agenda
    • mowing agreement

    Consent calendar
    p. 1↗May 12, 2026 Agendah) Approval of Resolution 2026-XX Extending the 2024 Mowing Agreement with Cully House for Three (3) City Parcels into the 2026 Mowing Season.p. 2↗May 12, 2026 Meeting Minutes· Approval of Resolution 2026-60 Extending the 2024 Mowing Agreement with Cully House for Three (3) City Parcels into the 2026 Mowing Season

11. 3iCity Planner Extension for Zoning Ordinance Project

    Request for extension from City Planner regarding zoning ordinance project.

    Pulled for discussion and then approved separately, extending the first-draft deadline to June 30, 2026.

    • zoning ordinance update

    Approved
    p. 1↗May 12, 2026 Agendai) Approval of Request for Extension from City Planner Regarding Zoning Ordinance Project.p. 9↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER GLASER, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE REQUEST FOR EXTENSION. 5 AYES, MOTION CARRIED.

12. 3j2026 First Quarter Financial Report

    Receive and file the 2026 First Quarter Financial Report.

    Received and filed as part of the amended consent agenda.

    • consent agenda
    • financial report

    Consent calendar
    p. 1↗May 12, 2026 Agendaj) Receive and File the 2026 First Quarter Financial Report.p. 2↗May 12, 2026 Meeting Minutes· Receive and File the 2026 First Quarter Financial Report

13. 3kPlanning and Zoning Monthly Report

    Planning and Zoning Monthly Report.

    Received as part of the amended consent agenda.

    • consent agenda
    • planning and zoning

    Consent calendar
    p. 1↗May 12, 2026 Agendak) Planning and Zoning Monthly Report.p. 2↗May 12, 2026 Meeting Minutes· Planning and Zoning Monthly Report

14. 3lAmended Assessment Resolution for 2026 Overlay Project

    Amended resolution declaring costs to be assessed and ordering preparation of proposed assessment and notice of assessment hearing.

    Approved as part of the amended consent agenda as Resolution 2026-61.

    • consent agenda
    • 2026 overlay project
    • assessments

    Consent calendar
    p. 1↗May 12, 2026 AgendaI) Approval of Resolution 2026-XX Amended Resolution Declaring Costs to be Assessed and Ordering Preparation of Proposed Assessment and Notice of Assessment Hearing.p. 2↗May 12, 2026 Meeting Minutes· Approval of Resolution 2026-61 Amended Resolution Declaring Costs to be Assessed and Ordering Preparation of Proposed Assessment and Notice of Assessment Hearing.

15. 4May 2026 Building Safety Month Proclamation

    May 2026 Building Safety Month Proclamation.

    Mayor Hybben presented the proclamation.

    • building safety proclamation

    Approved
    p. 1↗May 12, 2026 Agenda4\. May 2026 Building Safety Month Proclamation.p. 2↗May 12, 2026 Meeting MinutesMayor Hybben formally proclaimed the month of May as Building Safety Month in the City of Nowthen and noted the ongoing work of city staff in the inspection process.

16. 5Meet Kevin Beck from Beck Law

    Meet Kevin Beck from Beck Law, the City's new prosecuting attorney.

    Moved later in the meeting; Kevin Beck introduced himself and discussed ordinance enforcement questions.

    • prosecuting attorney

    Discussion only
    p. 1↗May 12, 2026 Agenda5\. Meet Kevin Beck from Beck Law - The City of Nowthen's New Prosecuting Attorney.p. 4↗May 12, 2026 Meeting MinutesAttorney Kevin Beck of Beck Law introduced himself to the Council, noting that his firm had begun its contract on May 1st and had already handled several court appearances and an in-custody matter.

17. 5aBCA Joint Powers Agreement and Court Data Services Subscriber Agreement

    Resolution approving the State of Minnesota Joint Powers Agreement with the City of Nowthen on behalf of its City Attorney.

    Approved as Resolution 2026-64 according to the minutes heading.

    • prosecuting attorney
    • BCA access

    Approved
    p. 1↗May 12, 2026 Agendaa. Approval of Resolution 2026-XX Approving the State of Minnesota Joint Powers Agreement with the City of Nowthen on Behalf of its City Attorney.p. 5↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE THE BCA JOINT POWERS AGREEMENT AND THE COURT DATA SERVICES SUBSCRIBER AGREEMENT. 5 AYES. MOTION CARRIED.

18. 6Fire Department Stork Pinning

    Fire Department Stork Pinning.

    Moved earlier in the meeting and held before the Fire Department report.

    • fire department
    • stork pinning

    Discussion only
    p. 1↗May 12, 2026 Agenda6\. Fire Department Stork Pinningp. 2↗May 12, 2026 Meeting MinutesThe following personnel were honored with a pink stork medal: Brittni Nelson, Vince Dietz, Jonah Fossum, Kevin Maas, Luke Niemela, Isaac Schulz, and Mike Nelson.

19. 7BerganKDV Final Audit Information

    Presentation by BerganKDV with final audit information.

    Moved later in the meeting; auditor presented the 2025 audit results.

    • audit

    Discussion only
    p. 1↗May 12, 2026 Agenda7\. Presentation by BerganKDV with Final Audit Information.p. 5↗May 12, 2026 Meeting MinutesAuditor Andy Grice of BerganKDV participated remotely to present the audit report for the fiscal year ended December 31, 2025.

20. 8aSheriff's Department Monthly Report

    Sheriff's Department monthly report.

    Moved earlier in the meeting; Lieutenant Bangerter gave the report and discussed a future flock camera/drone presentation.

    • sheriff report
    • flock cameras
    • drone program

    Discussion only
    p. 1↗May 12, 2026 Agenda8\. Sheriff's Department a) Monthly Reportp. 4↗May 12, 2026 Meeting MinutesLieutenant Cole Bangerter presented the Sheriff's Office report for April 2026. Deputies responded to 123 calls for service during the month, including 6 Bar None calls, 6 alarm calls, 9 medical calls, and 12 animal calls.

21. 9aFire Department Monthly Report

    Fire Department monthly report.

    Moved earlier in the meeting and presented after the stork pinning.

    • fire department

    Discussion only
    p. 1↗May 12, 2026 Agenda9\. Fire Department a) Monthly Reportp. 2↗May 12, 2026 Meeting MinutesFire Chief Rob Miller presented the April 2026 monthly report. The department responded to 20 calls for service during the month, including 4 structure fires (all of which were mutual aid responses), 1 fire alarm, a metal fire, a grass fire, a reported smoke inside call, and 2 personal injury accident responses.

22. 9bHiring Zachary Wyttenhove to Nowthen Fire Department

    Resolution authorizing the hiring of Zachary Wyttenhove to the Nowthen Fire Department.

    Approved as Resolution 2026-62.

    • fire department
    • hiring

    Approved
    p. 1↗May 12, 2026 Agendab) Approval of Resolution 2026-XX Authorizing the Hiring of Zachary Wyttenhove to the Nowthen Fire Department.p. 3↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY COUNCIL MEMBER BREYEN TO APPROVE RESOLUTION 2026-62 AUTHORIZING THE HIRING OF ZACHARY WYTTENHOVE TO THE NOWTHEN FIRE DEPARTMENT. 5 AYES. MOTION CARRIED.

23. 9cFire Station Overhead Garage Door Openers

    Added item: replacement of overhead garage door openers at the Fire Station.

    Added to the agenda under the Fire Department and approved as Resolution 2026-63 in the packet addition.

    • fire department
    • garage door openers
    • OSHA safety

    Approved
    PDF↗Fire Garage Door Packet AdditionREQUESTED COUNCIL ACTION: Accept the quote from Dock and Door for the amount of $9205.40 to replace (4) overhead door openers with safety light curtains and compliant 3 button wall activation switches.p. 3↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE REPLACEMENT OF THE OVERHEAD GARAGE DOOR OPENERS AT THE FIRE STATION USING DOCK AND DOOR IN THE AMOUNT OF $9,205.40. 5 AYES. MOTION CARRIED.

24. 10aClerk's Monthly Update

    Clerk's Update monthly report.

    The Clerk gave updates; one motion was passed to increase the passenger-tire limit for recycling day.

    • clerk update
    • recycling day
    • staff training
    • server

    Discussion only
    p. 1↗May 12, 2026 Agenda10\. Clerk's Update a) Monthly Reportp. 6↗May 12, 2026 Meeting MinutesCity Clerk Johnson provided the monthly update. Key items included:

25. 11aDiscussion Regarding Signage on City Buildings

    Discussion of Request for Council Action regarding signage on city buildings.

    Staff was directed to return with revised design proposals and to check 911 building-address routing options.

    • building signage

    Tabled
    p. 1↗May 12, 2026 Agenda11\. New Business a) Discussion of Request for Council Action Regarding Signage on City Buildings.p. 8↗May 12, 2026 Meeting MinutesNo formal vote was taken; the item was tabled pending revised proposals.

26. 12Adjourn

    Adjournment.

    Meeting adjourned at 7:41 p.m.

    • adjournment

    Approved
    p. 2↗May 12, 2026 Agenda12\. Adjournp. 9↗May 12, 2026 Meeting MinutesMOTION TO BY COUNCIL MEMBER RAINVILLE, SECOND BY COUNCIL MEMBER SWENSON TO ADJOURN. 5 AYES, MOTION CARRIED. The meeting was adjourned at 7:41 p.m.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Meeting agenda changes

  The Council amended the meeting order to hear the Building Safety Month proclamation, stork pinning, Fire Department report, Sheriff's report, prosecuting attorney introduction, and audit presentation in a different sequence. Claims were pulled from consent, and the zoning ordinance extension was set aside for later discussion.

  Agenda: 1. Motions: M1. Speakers: Council Member Rainville, Mayor Hybben, Council Member Glaser.

• Resident thanks for emergency response

  Tony Howard thanked the Sheriff's Department and Nowthen Fire Department for responding quickly and professionally after he was injured in a construction accident while building a home in Nowthen.

  Agenda: 2. Speakers: Tony Howard, Mayor Hybben.

• Consent agenda approvals

  The amended consent agenda approved the April 14 minutes, Farmers Market lease and staffing resolutions, three liquor licenses, the Cully House mowing extension, first-quarter financial report, Planning and Zoning monthly report, and the amended assessment resolution for the 2026 Overlay Road Improvement Project.

  Agenda: 3a, 3c, 3d, 3e, 3f, 3g, 3h, 3j, 3k, 3l. Motions: M2. Speakers: Council Member Breyen, Council Member Glaser.

• Building Safety Month proclamation

  Mayor Hybben proclaimed May 2026 as Building Safety Month and recognized the importance of building safety officials, engineers, tradespeople, and city inspection work.

  Agenda: 4. Speakers: Mayor Hybben.

• Fire Department recognition, hiring, and garage door safety work

  The Fire Department honored seven firefighters with pink stork medals for assisting with a March 6 roadside delivery, reported 20 April calls and heavy training activity, hired Zachary Wyttenhove, and approved Dock and Door's $9,205.40 replacement of four fire station overhead garage door openers to address safety issues identified in a mock OSHA inspection.

  Agenda: 6, 9a, 9b, 9c. Motions: M3, M4. Speakers: Fire Chief Miller, Mayor Hybben, Council Member Rainville, Council Member Breyen.

• Sheriff's April report and technology presentation

  Lieutenant Bangerter reported 123 April calls for service, including Bar None assaults, trespassing, and a DWI with a firearm charge. The Council also discussed scheduling a future public presentation on flock cameras and the first-responder drone program.

  Agenda: 8a. Speakers: Lieutenant Bangerter, Mayor Hybben.

• Beck Law prosecution startup and BCA access

  Kevin Beck introduced Beck Law as the city's new prosecuting attorney, raised dog-at-large and barking-dog ordinance handling as a topic for future guidance, and received approval for the BCA Joint Powers Agreement and Court Data Services Subscriber Agreement needed for prosecution database and e-charging access.

  Agenda: 5, 5a. Motions: M5. Speakers: Kevin Beck, Council Member Swenson, Council Member Glaser, Council Member Rainville.

• 2025 audit presentation

  Auditor Andy Grice presented a clean, unmodified 2025 audit opinion, no Minnesota legal compliance findings, and one material weakness for lack of segregation of accounting duties. The Council discussed documenting existing review controls to potentially reduce the finding in future years, and reviewed revenue, expenditure, budget-to-actual, fund balance, and net-position trends.

  Agenda: 7. Speakers: Auditor Andy Grice, Mayor Hybben, Council Member Rainville.

• Clerk's update and recycling day tire limit

  The Clerk reported the server rebuild savings, staff training, park water testing, MCFOA meeting registration, and recycling day logistics. After discussion of the previously advertised two-tire limit, the Council voted to allow up to ten off-rim passenger tires per household for the current recycling event and to advertise the change on Facebook.

  Agenda: 10a. Motions: M7. Speakers: City Clerk Johnson, Council Member Breyen, Council Member Rainville, Mayor Hybben, Council Member Swenson.

• City building signage

  The Council reviewed Extreme Graphics and FASTSIGNS proposals for exterior building signs. Members wanted clearer building names, addresses where useful for emergency response, and possible fire department logo inclusion. No vote was taken; staff was directed to bring revised designs and check how dispatch can distinguish buildings sharing an address.

  Agenda: 11a. Speakers: City Clerk Johnson, Mayor Hybben, Council Member Swenson, Council Member Rainville, Fire Chief Miller.

• Claims and April Treasurer's Report

  Claims were pulled from the consent agenda so Council Member Glaser could ask about cleaning-service payments while the primary contractor was on extended leave. Clerk Johnson explained the business partner was providing the service, and the claims were approved.

  Agenda: 3b. Motions: M6. Speakers: Council Member Glaser, City Clerk Johnson, Council Member Rainville, Council Member Breyen.

• Zoning ordinance project extension and future work session

  The Council discussed Planner Cindy Nash's request to extend the zoning ordinance first-draft deadline from May 20 to June 30. Members also discussed using the time to review setbacks, accessory buildings, accessory dwelling units, nuisance codes, and road-cost implications, and agreed to schedule a working session with the planner or related participants before or around the draft completion.

  Agenda: 3i. Motions: M8. Speakers: Council Member Glaser, Mayor Hybben, City Clerk Johnson, Council Member Swenson, Council Member Rainville.

• Adjournment

  The Council adjourned the regular meeting at 7:41 p.m.

  Agenda: 12. Motions: M9. Speakers: Council Member Rainville, Council Member Swenson.

Motions and votes

9 motions on the record. Split votes are highlighted.

• M1MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN, TO APPROVE AGENDA AS AMENDED.

  moved by Council Member Rainville, seconded by Mayor Hybben

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 1↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN, TO APPROVE AGENDA AS AMENDED. 5 AYES. MOTION CARRIED.p. 1↗May 12, 2026 Meeting MinutesPresent: Mayor Hybben, Council Member Breyen, Council Member Glaser, Council Member Swenson, and Council Member Rainville. Absent: None.

• M2MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED.

  moved by Council Member Breyen, seconded by Council Member Glaser

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 2↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. 5 AYES. MOTION CARRIED.p. 1↗May 12, 2026 Meeting MinutesPresent: Mayor Hybben, Council Member Breyen, Council Member Glaser, Council Member Swenson, and Council Member Rainville. Absent: None.

• M3MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY COUNCIL MEMBER BREYEN TO APPROVE RESOLUTION 2026-62 AUTHORIZING THE HIRING OF ZACHARY WYTTENHOVE TO THE NOWTHEN FIRE DEPARTMENT.

  moved by Council Member Rainville, seconded by Council Member Breyen

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 3↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY COUNCIL MEMBER BREYEN TO APPROVE RESOLUTION 2026-62 AUTHORIZING THE HIRING OF ZACHARY WYTTENHOVE TO THE NOWTHEN FIRE DEPARTMENT. 5 AYES. MOTION CARRIED.p. 1↗May 12, 2026 Meeting MinutesPresent: Mayor Hybben, Council Member Breyen, Council Member Glaser, Council Member Swenson, and Council Member Rainville. Absent: None.

• M4MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE REPLACEMENT OF THE OVERHEAD GARAGE DOOR OPENERS AT THE FIRE STATION USING DOCK AND DOOR IN THE AMOUNT OF $9,205.40.

  moved by Council Member Breyen, seconded by Council Member Rainville

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 3↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE REPLACEMENT OF THE OVERHEAD GARAGE DOOR OPENERS AT THE FIRE STATION USING DOCK AND DOOR IN THE AMOUNT OF $9,205.40. 5 AYES. MOTION CARRIED.PDF↗Fire Garage Door Packet AdditionThe motion for the adoption of the foregoing resolution was proposed by Council Member Breyen and was duly seconded by Council Member Rainville and upon vote being taken thereon, the following voted in favor: 5 ayes, motion carried. The following voted against the same: None.p. 1↗May 12, 2026 Meeting MinutesPresent: Mayor Hybben, Council Member Breyen, Council Member Glaser, Council Member Swenson, and Council Member Rainville. Absent: None.

• M5MOTION BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE THE BCA JOINT POWERS AGREEMENT AND THE COURT DATA SERVICES SUBSCRIBER AGREEMENT.

  moved by Council Member Swenson, seconded by Council Member Glaser

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 5↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE THE BCA JOINT POWERS AGREEMENT AND THE COURT DATA SERVICES SUBSCRIBER AGREEMENT. 5 AYES. MOTION CARRIED.p. 1↗May 12, 2026 Meeting MinutesPresent: Mayor Hybben, Council Member Breyen, Council Member Glaser, Council Member Swenson, and Council Member Rainville. Absent: None.

• M6MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE CLAIMS.

  moved by Council Member Rainville, seconded by Council Member Breyen

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 8↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE CLAIMS. 5 AYES, MOTION CARRIED.p. 1↗May 12, 2026 Meeting MinutesPresent: Mayor Hybben, Council Member Breyen, Council Member Glaser, Council Member Swenson, and Council Member Rainville. Absent: None.

• M7MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER SWENSON TO ACCEPT PASSENGER TIRES OFF RIM UP TO 10 PER HOUSEHOLD AND TO ADVERTIZE THE UPDATED LIMIT ON FACEBOOK.

  moved by Council Member Breyen, seconded by Council Member Swenson

  PassedSplit vote

  • YCouncil Member Breyen
  • YCouncil Member Swenson
  • YCouncil Member Glaser
  • YMayor Hybben
  • NMary Rainville

  p. 7↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER SWENSON TO ACCEPT PASSENGER TIRES OFF RIM UP TO 10 PER HOUSEHOLD AND TO ADVERTIZE THE UPDATED LIMIT ON FACEBOOK. 4 AYES, COUNCIL MEMBERS BREYEN, SWENSON, GLASER, AND MAYOR HYBBEN. 1 NAY, MARY RAINVILLE.

• M8MOTION BY COUNCIL MEMBER GLASER, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE REQUEST FOR EXTENSION.

  moved by Council Member Glaser, seconded by Council Member Breyen

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 9↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER GLASER, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE REQUEST FOR EXTENSION. 5 AYES, MOTION CARRIED.p. 1↗May 12, 2026 Meeting MinutesPresent: Mayor Hybben, Council Member Breyen, Council Member Glaser, Council Member Swenson, and Council Member Rainville. Absent: None.

• M9MOTION TO BY COUNCIL MEMBER RAINVILLE, SECOND BY COUNCIL MEMBER SWENSON TO ADJOURN.

  moved by Council Member Rainville, seconded by Council Member Swenson

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Glaser
  • YCouncil Member Swenson
  • YCouncil Member Rainville

  p. 9↗May 12, 2026 Meeting MinutesMOTION TO BY COUNCIL MEMBER RAINVILLE, SECOND BY COUNCIL MEMBER SWENSON TO ADJOURN. 5 AYES, MOTION CARRIED. The meeting was adjourned at 7:41 p.m.p. 1↗May 12, 2026 Meeting MinutesPresent: Mayor Hybben, Council Member Breyen, Council Member Glaser, Council Member Swenson, and Council Member Rainville. Absent: None.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• F1

  April 30, 2026 Treasurer's Report cash balance for Pine River State Bank checking account.

  treasurer_report · Pine River State Bank checking account · FY 2026

  $205,942.69

  unknown

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE CLAIMS. Passed
  p. 24↗May 12, 2026 Packet4/30/2026 Pine River State Bank Checking Acct. $205,942.69

• F2

  April 30, 2026 Treasurer's Report balance for PMA Financial Network CDs fixed income.

  treasurer_report · PMA Financial Network CDs fixed income · FY 2026

  $1,867,000

  unknown

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE CLAIMS. Passed
  p. 24↗May 12, 2026 Packet4/30/2026 PMA Financial Network CD's Fixed Income $1,867,000.00

• F3

  April 30, 2026 Treasurer's Report balance for 4M, 4MP & GO Funds money market fund.

  treasurer_report · 4M, 4MP & GO Funds money market fund · FY 2026

  $235,738.57

  unknown

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE CLAIMS. Passed
  p. 24↗May 12, 2026 Packet4/30/2026 4M, 4MP & GO Funds Money Market Fund $235,738.57

• F4

  April 30, 2026 Treasurer's Report total before outstanding checks.

  treasurer_report · Treasurer report total cash · FY 2026

  $2,308,681.26

  unknown

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE CLAIMS. Passed
  p. 24↗May 12, 2026 Packet$2,308,681.26

• F5

  Outstanding checks deducted from the April 30, 2026 Treasurer's Report total.

  treasurer_report · YTD outstanding checks · FY 2026

  $7,410.82

  unknown

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE CLAIMS. Passed
  p. 24↗May 12, 2026 PacketYTD Outstanding Chks $ (7,410.82)

• F6

  Adjusted bank total and Schedule 1 ending balance in the April 30, 2026 Treasurer's Report.

  treasurer_report · Adjusted bank total · FY 2026

  $2,301,270.44

  unknown

  Council voted: MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY COUNCIL MEMBER BREYEN TO APPROVE THE CLAIMS. Passed
  p. 24↗May 12, 2026 PacketAdjusted Bank Total $2,301,270.44 SCHEDULE 1 Ending Balance: $2,301,270.44

• F7

  Annual lease rate for the Farmers Market land with Rademacher Family Limited Partnership.

  contract · Farmer's Market lease rent · FY 2026

  $1

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 25↗May 12, 2026 PacketRent. The land will be leased by the property owner to the City at the rate of $1 per year.p. 27↗May 12, 2026 PacketWHEREAS, the land will be used on Thursdays from June to September at a rate of $1 per year; and,

• F8

  Authorized expenditure for the 2026 Market Coordinator.

  expenditure · Farmers Market Coordinator · FY 2026

  $500

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 28↗May 12, 2026 PacketThe City Council authorizes the expenditure of $500.00 for the 2026 Market Coodinator and $250.00 for the Market Manager.

• F9

  Authorized expenditure for the Market Manager.

  expenditure · Farmers Market Manager · FY 2026

  $250

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 28↗May 12, 2026 PacketThe City Council authorizes the expenditure of $500.00 for the 2026 Market Coodinator and $250.00 for the Market Manager.

• F10

  Cully House pays the city at the end of each month when cutting takes place.

  revenue · Cully House mowing agreement monthly payment to city · FY 2026

  $133.32

  inflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 32↗May 12, 2026 PacketIn exchange for the grass hay the independent contractor will pay the city $133.32 on the last day of each month when cutting takes place.

• F11

  First quarter financial report summary of governmental funds assets.

  treasurer_report · Governmental funds assets · FY 2026

  $4,206,000

  unknown

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 39↗May 12, 2026 PacketAssets are $4,206,000 $2,564,000 in Cash & Investment's $1,121,000 in Long-term receivables $ 521,000 in Prepaid expenditures

• F12

  First quarter financial report summary of cash and investments.

  treasurer_report · Governmental funds cash and investments · FY 2026

  $2,564,000

  unknown

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 39↗May 12, 2026 PacketAssets are $4,206,000 $2,564,000 in Cash & Investment's $1,121,000 in Long-term receivables $ 521,000 in Prepaid expenditures

• F13

  First quarter financial report summary of liabilities.

  treasurer_report · Governmental funds liabilities · FY 2026

  $830,000

  unknown

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 39↗May 12, 2026 PacketLiabilities are $830,000 $128,000 in Payables $702,000 in Deferred revenues

• F14

  First quarter financial report summary of fund balances.

  treasurer_report · Governmental funds fund balances · FY 2026

  $3,375,000

  unknown

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 39↗May 12, 2026 PacketFund Balances are $3,375,000 $1,990,000 is restricted/committed/assigned $1,385,000 is unassigned or available

• F15

  First quarter capital fund expenditure for fire turnout gear.

  capital_project · Fire turnout gear capital fund expenditure · FY 2026

  $1,800

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 44↗May 12, 2026 Packet· $1,800 has been expended for fire turn out gear.

• F16

  First quarter capital fund expenditure for a new furnace and painting town hall.

  capital_project · Town hall furnace and painting · FY 2026

  $11,500

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 44↗May 12, 2026 Packet· $11,500 has been expended on a new furnace and painting town hall.

• F17

  First quarter capital fund expenditure for street improvements.

  capital_project · Street improvements capital fund expenditure · FY 2026

  $6,000

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 44↗May 12, 2026 Packet· $6,000 has been expended for street improvements.

• F18

  First quarter capital fund expenditure for a new Toolcat.

  capital_project · New Toolcat capital fund expenditure · FY 2026

  $72,000

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 44↗May 12, 2026 Packet· $72,000 has been expended for a new Toolcat.

• F19

  2026 budget to actual report through March 31, 2026, total revenue budget.

  budget · 2026 General Fund revenue budget · FY 2026

  $2,341,385

  inflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 46↗May 12, 2026 PacketTotal $ 2,341,385 $ 500,599 21.38%

• F20

  2026 budget to actual report through March 31, 2026, total actual revenues.

  revenue · 2026 General Fund actual revenues through March · FY 2026

  $500,599

  inflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 46↗May 12, 2026 PacketTotal $ 2,341,385 $ 500,599 21.38%

• F21

  2026 budget to actual report through March 31, 2026, total expenditure budget.

  budget · 2026 General Fund expenditure budget · FY 2026

  $2,505,765

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 46↗May 12, 2026 PacketTotal $ 2,505,765 $ 464,393 18.53%

• F22

  2026 budget to actual report through March 31, 2026, total actual expenditures.

  expenditure · 2026 General Fund actual expenditures through March · FY 2026

  $464,393

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 46↗May 12, 2026 PacketTotal $ 2,505,765 $ 464,393 18.53%

• F23

  2026 budget to actual report through March 31, 2026, transfers in budget.

  transfer · General Fund transfers in budget · FY 2026

  $80,000

  transfer

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 46↗May 12, 2026 PacketTransfers In 80,000 25,000 31.25%

• F24

  2026 budget to actual report through March 31, 2026, actual transfers in.

  transfer · General Fund transfers in actual through March · FY 2026

  $25,000

  transfer

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 46↗May 12, 2026 PacketTransfers In 80,000 25,000 31.25%

• F25

  2026 budget to actual report through March 31, 2026, transfers out budget.

  transfer · General Fund transfers out budget · FY 2026

  $322,000

  transfer

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 46↗May 12, 2026 PacketTransfers Out (322,000) (141,000) 43.79%

• F26

  2026 budget to actual report through March 31, 2026, actual transfers out.

  transfer · General Fund transfers out actual through March · FY 2026

  $141,000

  transfer

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 46↗May 12, 2026 PacketTransfers Out (322,000) (141,000) 43.79%

• F27

  Amended assessment resolution estimated total project costs, including bonding, engineering, and legal costs.

  capital_project · 2026 Overlay Road Improvement Project total estimated project costs · FY 2026

  $462,800

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 58↗May 12, 2026 PacketAccording to the Feasibility Report, the City Engineer estimates the total project costs to be $462,800 including estimated bonding, engineering and legal costs.

• F28

  Portion of overlay project costs to be paid by the City, in addition to overruns and road repair costs.

  capital_project · City share of 2026 Overlay Road Improvement Project · FY 2026

  $227,840

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 58↗May 12, 2026 PacketThe portion of the costs of such improvements to be paid by the City is hereby declared to be $227,840 in addition to any cost overruns for this project and budgeted road repair costs in the estimated amount of $81,710

• F29

  Estimated budgeted road repair costs in addition to the City share.

  capital_project · Budgeted road repair costs for 2026 Overlay Road Improvement Project · FY 2026

  $81,710

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 58↗May 12, 2026 PacketThe portion of the costs of such improvements to be paid by the City is hereby declared to be $227,840 in addition to any cost overruns for this project and budgeted road repair costs in the estimated amount of $81,710

• F30

  Portion of overlay project costs to be assessed against benefited property owners.

  assessment · Benefited property owner assessments for 2026 Overlay Road Improvement Project · FY 2026

  $227,840

  inflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER GLASER, TO APPROVE THE CONSENT AGENDA AS AMENDED. Passed
  p. 58↗May 12, 2026 Packetand the portion of the costs to be assessed against benefited property owners is hereby declared to be $227,840.

• F31

  Annual fee for access to the criminal justice data communications network under the BCA joint powers agreement.

  fee · BCA CJDN annual fee · FY 2026

  $780

  outflow

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECONDED BY COUNCIL MEMBER GLASER TO APPROVE THE BCA JOINT POWERS AGREEMENT AND THE COURT DATA SERVICES SUBSCRIBER AGREEMENT. Passed
  p. 66↗May 12, 2026 PacketThe annual fee is Seven Hundred Eighty and 00/100 Dollars ($780.00).

• F32

  Audited total net position at December 31, 2025.

  audit · 2025 audited total net position · FY 2025

  $6,411,975

  unknown

  Council approval status: not yet on record.

  p. 91↗May 12, 2026 PacketThe assets and deferred outflows of resources of the City exceeded its liabilities and deferred inflows of resources at the close of the most recent fiscal year by $6,411,975 (net position).p. 5↗May 12, 2026 Meeting MinutesAuditor Grice reported that the firm was issuing a clean, unmodified opinion on the city's financial statements-the highest possible outcome.

• F33

  Audited unrestricted net position at December 31, 2025.

  audit · 2025 unrestricted net position · FY 2025

  $3,513,222

  unknown

  Council approval status: not yet on record.

  p. 91↗May 12, 2026 PacketOf this amount, $3,513,222 (unrestricted net position) may be used to meet the City's ongoing obligations to citizens and creditors.

• F34

  Audited decrease in total net position for 2025.

  audit · 2025 decrease in net position · FY 2025

  $354,579

  unknown

  Council approval status: not yet on record.

  p. 91↗May 12, 2026 PacketThe City's total net position decreased by $354,579 because of expenses in excess of revenues.

• F35

  Audited combined ending fund balances for governmental funds.

  audit · 2025 governmental funds combined ending fund balances · FY 2025

  $3,841,590

  unknown

  Council approval status: not yet on record.

  p. 91↗May 12, 2026 PacketAs of the close of the current fiscal year, the City's governmental funds reported combined ending fund balances of $3,841,590, an increase of $425,587 in comparison with the prior year.

• F36

  Increase in governmental funds combined ending fund balances compared with prior year.

  audit · 2025 increase in governmental fund balances · FY 2025

  $425,587

  unknown

  Council approval status: not yet on record.

  p. 91↗May 12, 2026 PacketAs of the close of the current fiscal year, the City's governmental funds reported combined ending fund balances of $3,841,590, an increase of $425,587 in comparison with the prior year.

• F37

  Audited governmental fund balance that is nonspendable or restricted.

  audit · 2025 nonspendable or restricted governmental fund balance · FY 2025

  $1,714,510

  unknown

  Council approval status: not yet on record.

  p. 91↗May 12, 2026 PacketApproximately 44.6% of this total amount, $1,714,510, is either nonspendable or restricted for specific purposes.

• F38

  Audited General Fund unassigned fund balance at end of 2025.

  audit · 2025 General Fund unassigned fund balance · FY 2025

  $1,441,854

  unknown

  Council approval status: not yet on record.

  p. 91↗May 12, 2026 PacketAt the end of the current fiscal year, unassigned fund balance for the General fund was $1,441,854 or 58.7% of 2025 General fund expenditures and 57.5% of the 2026 General fund budget.

• F39

  Audited 2025 issuance of general obligation bonds, series 2025A.

  debt_service · 2025A general obligation bonds issued · FY 2025

  $1,250,000

  inflow

  Council approval status: not yet on record.

  p. 91↗May 12, 2026 PacketThe City's total long-term debt increased $980,839 during the current fiscal year. The key factors of the increase were due to the issuance of general obligation bonds, series 2025A for $1,250,000 and regularly scheduled principal payments.

• F40

  Audited increase in total long-term debt during 2025.

  debt_service · 2025 increase in long-term debt · FY 2025

  $980,839

  unknown

  Council approval status: not yet on record.

  p. 91↗May 12, 2026 PacketThe City's total long-term debt increased $980,839 during the current fiscal year.

• F41

  Auditor communication letter reported 2025 General Fund revenues.

  audit · 2025 General Fund revenues · FY 2025

  $2,311,596

  inflow

  Council approval status: not yet on record.

  p. 176↗May 12, 2026 PacketOverall, revenue in 2025 increased to $2,311,596 from $2,293,339 in 2024, an increase of 0.80%.p. 5↗May 12, 2026 Meeting MinutesGeneral Fund Revenues increased approximately 1 percent from 2024 to 2025, driven primarily by a higher tax levy, offset by decreases in miscellaneous revenues, investment income, and building permits.

• F42

  Prior-year comparison for General Fund revenues.

  audit · 2024 General Fund revenues · FY 2024

  $2,293,339

  inflow

  Council approval status: not yet on record.

  p. 176↗May 12, 2026 PacketOverall, revenue in 2025 increased to $2,311,596 from $2,293,339 in 2024, an increase of 0.80%.

• F43

  Auditor communication letter reported 2025 General Fund expenditures.

  audit · 2025 General Fund expenditures · FY 2025

  $2,354,425

  outflow

  Council approval status: not yet on record.

  p. 178↗May 12, 2026 PacketOverall, expenditures in 2025 increased to $2,354,425 from $2,318,265 in 2024, an increase of 1.60%.p. 5↗May 12, 2026 Meeting MinutesGeneral Fund Expenditures increased 1.6 percent, from approximately $2,318,000 to $2,354,000.

• F44

  Prior-year comparison for General Fund expenditures.

  audit · 2024 General Fund expenditures · FY 2024

  $2,318,265

  outflow

  Council approval status: not yet on record.

  p. 178↗May 12, 2026 PacketOverall, expenditures in 2025 increased to $2,354,425 from $2,318,265 in 2024, an increase of 1.60%.

• F45

  2025 actual General Fund revenues in budget-to-actual presentation.

  audit · 2025 actual revenues budget-to-actual · FY 2025

  $2,311,596

  inflow

  Council approval status: not yet on record.

  p. 180↗May 12, 2026 PacketFor 2025, actual revenues of $2,311,596 came in $31,569, or 1.3%, under budgeted revenue of $2,343,165.

• F46

  2025 General Fund revenues were under budget by this amount.

  audit · 2025 revenue shortfall versus budget · FY 2025

  $31,569

  unknown

  Council approval status: not yet on record.

  p. 180↗May 12, 2026 PacketFor 2025, actual revenues of $2,311,596 came in $31,569, or 1.3%, under budgeted revenue of $2,343,165.

• F47

  2025 General Fund budgeted revenue.

  budget · 2025 budgeted revenues · FY 2025

  $2,343,165

  inflow

  Council approval status: not yet on record.

  p. 180↗May 12, 2026 PacketFor 2025, actual revenues of $2,311,596 came in $31,569, or 1.3%, under budgeted revenue of $2,343,165.

• F48

  2025 General Fund expenditure budget.

  budget · 2025 expenditure budget · FY 2025

  $2,457,580

  outflow

  Council approval status: not yet on record.

  p. 180↗May 12, 2026 PacketThe expenditure budget of $2,457,580 had a variance of $103,155, or 4.20%, when compared to actual expenditures of $2,354,425.

• F49

  2025 General Fund expenditures were under budget by this amount.

  audit · 2025 expenditure variance under budget · FY 2025

  $103,155

  unknown

  Council approval status: not yet on record.

  p. 180↗May 12, 2026 PacketThe expenditure budget of $2,457,580 had a variance of $103,155, or 4.20%, when compared to actual expenditures of $2,354,425.

• F50

  Net fund balance decline in 2025.

  audit · 2025 General Fund balance decline · FY 2025

  $329

  unknown

  Council approval status: not yet on record.

  p. 6↗May 12, 2026 Meeting MinutesThe net result was a fund balance decline of approximately $329, reflecting a performance approximately $72,000 better than budgeted.

• F51

  Approximate positive budget variance discussed during audit presentation.

  audit · 2025 performance better than budgeted · FY 2025

  $72,000

  unknown

  Council approval status: not yet on record.

  p. 6↗May 12, 2026 Meeting MinutesThe net result was a fund balance decline of approximately $329, reflecting a performance approximately $72,000 better than budgeted.

• F52

  Approximate unrestricted fund balance discussed during the audit presentation.

  audit · Approximate unrestricted fund balance · FY 2025

  $1,500,000

  unknown

  Council approval status: not yet on record.

  p. 6↗May 12, 2026 Meeting MinutesUnrestricted Fund Balance remained flat at approximately $1,500,000, representing approximately 60 percent of current year expenditures (roughly seven months), which exceeds the Office of the State Auditor's recommended minimum of 35-50 percent.

• F53

  Approved cost to replace four fire station overhead garage door openers with safety light curtains and compliant switches.

  contract · Dock and Door fire station overhead garage door opener replacement · FY 2026

  $9,205.4

  outflow

  Council voted: MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE REPLACEMENT OF THE OVERHEAD GARAGE DOOR OPENERS AT THE FIRE STATION USING DOCK AND DOOR IN THE AMOUNT OF $9,205.40. Passed
  PDF↗Fire Garage Door Packet AdditionREQUESTED COUNCIL ACTION: Accept the quote from Dock and Door for the amount of $9205.40 to replace (4) overhead door openers with safety light curtains and compliant 3 button wall activation switches.p. 3↗May 12, 2026 Meeting MinutesThe total cost for replacement is $9,205.40, installed.p. 3↗May 12, 2026 Meeting MinutesMOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE TO APPROVE THE REPLACEMENT OF THE OVERHEAD GARAGE DOOR OPENERS AT THE FIRE STATION USING DOCK AND DOOR IN THE AMOUNT OF $9,205.40. 5 AYES. MOTION CARRIED.

• F54

  Alternative quote for fire station opener replacement; not selected.

  estimate · Eagle Garage Door alternative quote · FY 2026

  $15,280

  outflow

  Council approval status: not yet on record.

  PDF↗Fire Garage Door Packet AdditionTotal $15,280.00

• F55

  Approximate savings from rebuilding a server instead of purchasing the originally planned replacement.

  estimate · Server rebuild savings · FY 2026

  $8,000

  unknown

  Council approval status: not yet on record.

  p. 6↗May 12, 2026 Meeting MinutesA new server has been successfully installed by IT consultant Craig Stolte, who was able to rebuild the system at a savings of approximately $8,000 compared to the originally planned purchase.p. 213↗May 12, 2026 PacketNew Server Installed by Tools 4 Business - Craig rebuilt one and saved the city over $8000.

• F56

  Combined cost for three staff to attend the MCFOA Region 5 meeting.

  fee · MCFOA Region 5 meeting registrations · FY 2026

  $80

  outflow

  Council approval status: not yet on record.

  p. 6↗May 12, 2026 Meeting MinutesShe, Administrative Assistant Stoeckel and Deputy Clerk Stadel are registered to attend (at a combined cost of $80), and noted that staffing coverage for the city office that day is being coordinated, with a volunteer potentially needed if regular backup staff are unavailable.

• F57

  City charge per tire on regular recycling center days.

  fee · Regular recycling center tire charge · FY 2026

  $6

  inflow

  Council approval status: not yet on record.

  p. 7↗May 12, 2026 Meeting MinutesCouncil Member Rainville explained the intent to preserve revenue from tire drop-offs on regular recycling center days (where the city charges $6 per tire and pays approximately $5 for disposal, netting approximately $1 per tire).

• F58

  Approximate city disposal cost per tire on regular recycling center days.

  expenditure · Approximate tire disposal cost · FY 2026

  $5

  outflow

  Council approval status: not yet on record.

  p. 7↗May 12, 2026 Meeting MinutesCouncil Member Rainville explained the intent to preserve revenue from tire drop-offs on regular recycling center days (where the city charges $6 per tire and pays approximately $5 for disposal, netting approximately $1 per tire).

• F59

  Approximate net revenue per tire on regular recycling center days.

  revenue · Approximate net tire revenue · FY 2026

  $1

  inflow

  Council approval status: not yet on record.

  p. 7↗May 12, 2026 Meeting MinutesCouncil Member Rainville explained the intent to preserve revenue from tire drop-offs on regular recycling center days (where the city charges $6 per tire and pays approximately $5 for disposal, netting approximately $1 per tire).

• F60

  Approximate total cost for Extreme Graphics signs for three buildings, with installation included; table components total $1,227.

  estimate · Extreme Graphics approximate three-building signage proposal · FY 2026

  $1,227

  outflow

  Council approval status: not yet on record.

  p. 7↗May 12, 2026 Meeting MinutesExtreme Graphics proposed aluminum wrapped signs installed at a total cost of approximately $1,227 for three buildings (fire station, historic town hall, and recycling center), with installation included.p. 215↗May 12, 2026 PacketExtreme Graphics: Historic Town Hall $469.00 Recycling Center $289.00 Fire Station $469.00 Installation included

• F61

  Extreme Graphics installed price for Historic Town Hall sign.

  estimate · Extreme Graphics Historic Town Hall sign · FY 2026

  $469

  outflow

  Council approval status: not yet on record.

  p. 215↗May 12, 2026 PacketHistoric Town Hall $469.00p. 216↗May 12, 2026 Packet4 feet by 10 feet Aluminium composite board rectangular aluminium composite board $469 installed

• F62

  Extreme Graphics installed price for Recycling Center sign.

  estimate · Extreme Graphics Recycling Center sign · FY 2026

  $289

  outflow

  Council approval status: not yet on record.

  p. 215↗May 12, 2026 PacketRecycling Center $289.00p. 216↗May 12, 2026 Packet2feet by 56" Aluminium composite board $289 installed

• F63

  Extreme Graphics installed price for Fire Station sign.

  estimate · Extreme Graphics Fire Station sign · FY 2026

  $469

  outflow

  Council approval status: not yet on record.

  p. 215↗May 12, 2026 PacketFire Station $469.00p. 216↗May 12, 2026 PacketCITY OF NOWTHEN Fire Station Galaxy S24+ 2feet by 56" Aluminium composite board $289 installed

• F64

  Approximate FASTSIGNS signage cost excluding installation discussed by Council.

  estimate · FASTSIGNS signage excluding installation · FY 2026

  $3,959

  outflow

  Council approval status: not yet on record.

  p. 7↗May 12, 2026 Meeting MinutesFASTSIGNS proposed higher-quality individual-letter signage at approximately $3,959 (excluding installation, which was quoted at approximately $4,900 separately).

• F65

  Approximate FASTSIGNS installation quote discussed by Council.

  estimate · FASTSIGNS approximate installation quote · FY 2026

  $4,900

  outflow

  Council approval status: not yet on record.

  p. 7↗May 12, 2026 Meeting MinutesFASTSIGNS proposed higher-quality individual-letter signage at approximately $3,959 (excluding installation, which was quoted at approximately $4,900 separately).

• F66

  FASTSIGNS written estimate grand total for signage and installation after discount, not approved.

  estimate · FASTSIGNS grand total after discount · FY 2026

  $9,148.44

  outflow

  Council approval status: not yet on record.

  p. 223↗May 12, 2026 PacketSubtotal: $9,148.44 Taxes: $0.00 Grand Total: $9,148.44 Deposit Required: $9,148.44

• F67

  FASTSIGNS written estimate base subtotal before discount.

  estimate · FASTSIGNS base subtotal · FY 2026

  $9,298.44

  outflow

  Council approval status: not yet on record.

  p. 223↗May 12, 2026 PacketBase Subtotal: $9,298.44 Discount: ($150.00) Subtotal: $9,148.44

• F68

  FASTSIGNS written estimate discount.

  estimate · FASTSIGNS discount · FY 2026

  $150

  unknown

  Council approval status: not yet on record.

  p. 223↗May 12, 2026 PacketBase Subtotal: $9,298.44 Discount: ($150.00) Subtotal: $9,148.44

• F69

  FASTSIGNS written estimate total with 3% credit card surcharge.

  estimate · FASTSIGNS total with credit card surcharge · FY 2026

  $9,422.89

  outflow

  Council approval status: not yet on record.

  p. 223↗May 12, 2026 PacketCredit Card Surcharge: 3.00% Total with Surcharge: $9,422.89 Deposit with Surcharge: $9,422.89

• F70

  FASTSIGNS written estimate line item for Recycle Center sign.

  estimate · FASTSIGNS Recycle Center sign · FY 2026

  $519.18

  outflow

  Council approval status: not yet on record.

  p. 222↗May 12, 2026 PacketRecycle Center Sign - Gable/Overhang - 3mm Aluminum Composite, White, Cut Letters, 12.56"x136", (1x) SS Aluminum Composite Sign with Full Color Direct Print 1 $519.18 $519.18

• F71

  FASTSIGNS written estimate line item for smaller Fire Department logo sign option.

  estimate · FASTSIGNS smaller Fire Department logo sign option · FY 2026

  $429.78

  outflow

  Council approval status: not yet on record.

  p. 222↗May 12, 2026 PacketCity of Nowthen Logo for Fire Department - Smaller Sign Option - 3mm Aluminum Composite, White, 11.75"x118.99", (1x) SS Aluminum Composite Sign with Full Color Direct Print 1 $429.78 $429.78

• F72

  FASTSIGNS written estimate line item for Fire Department oval sign by service door.

  estimate · FASTSIGNS Fire Department oval sign · FY 2026

  $1,845.62

  outflow

  Council approval status: not yet on record.

  p. 222↗May 12, 2026 PacketCity of Nowthen Fire Department - Oval Sign by Service Door - 3mm Aluminum Composite, White, Cut Letters, 53.01"x118.99", (1x) SS Aluminum Composite Sign with Full Color Direct Print 1 $1,845.62 $1,845.62

• F73

  FASTSIGNS written estimate line item for Historic Town Hall sign above entrance.

  estimate · FASTSIGNS Historic Town Hall above entrance sign · FY 2026

  $174.2

  outflow

  Council approval status: not yet on record.

  p. 222↗May 12, 2026 PacketHistoric Town Hall Sign - Above Entrance - 3mm Aluminum Composite, White, Cut Letters, 4.61"x65.91", (1x) SS Aluminum Composite Sign with Full Color Direct Print 1 $174.20 $174.20

• F74

  FASTSIGNS written estimate line item for City of Nowthen logo oval sign on south-facing walls.

  estimate · FASTSIGNS Historic Town Hall south-facing oval sign · FY 2026

  $1,421.66

  outflow

  Council approval status: not yet on record.

  p. 222↗May 12, 2026 PacketCity of Nowthen Logo - Oval Sign on South Facing Walls - 3mm Aluminum Composite, White, Cut Letters, 124.11" X 47.36" (1x) SS Aluminum Composite Sign with Full Color Direct Print 1 $1,421.66 $1,421.66

• F75

  FASTSIGNS written estimate line item for installation.

  estimate · FASTSIGNS installation · FY 2026

  $4,908

  outflow

  Council approval status: not yet on record.

  p. 222↗May 12, 2026 PacketInstallation 1 $4,908.00 $4,908.00

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• The need for building signs has been on the list for a very long time. The building with the largest need is the Historic Town Hall. This is the building people can't find.

  — City Clerk Johnson

  What this is about
  Prior city interest in building signs and the continuing difficulty visitors have finding Historic Town Hall.

  p. 215↗May 12, 2026 PacketThe need for building signs has been on the list for a very long time. The building with the largest need is the Historic Town Hall. This is the building people can't find.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• Council Member Swenson raised the possibility of an illuminated message sign, but Council Member Rainville noted the city's ordinance currently prohibits changeable signs, which would require an ordinance amendment.

  — Council Member Rainville

  What this is about
  Prior city ordinance on changeable signs that would affect any illuminated message sign proposal.

  p. 7↗May 12, 2026 Meeting MinutesCouncil Member Swenson raised the possibility of an illuminated message sign, but Council Member Rainville noted the city's ordinance currently prohibits changeable signs, which would require an ordinance amendment.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• Council Member Rainville noted the city had previously received Local Government Aid (LGA) of approximately $60,000-$66,000 annually but that a change in the state formula eliminated that revenue stream.

  — Council Member Rainville

  What this is about
  History of Local Government Aid revenue that changed after the state formula changed.

  p. 5↗May 12, 2026 Meeting MinutesCouncil Member Rainville noted the city had previously received Local Government Aid (LGA) of approximately $60,000-$66,000 annually but that a change in the state formula eliminated that revenue stream.0:42↗Council Ram, go ahead. We used to in that category we used to get local government aid and that if I memory was it's again like $60,000 $66,000

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• Council Member Glaser noted that current setback and size restrictions are more restrictive than state statute minimums and that relaxing them could benefit both residents and city tax revenues.

  — Council Member Glaser

  What this is about
  Prior ordinance choices on setbacks and accessory buildings that Council wants to revisit in the zoning ordinance update.

  p. 8↗May 12, 2026 Meeting MinutesCouncil Member Glaser noted that current setback and size restrictions are more restrictive than state statute minimums and that relaxing them could benefit both residents and city tax revenues.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• Somebody has mentioned that as a carry over township.

  What this is about
  Possible origin of the rule requiring accessory buildings to be behind houses.

  1:35↗Yeah. And I don't know if that was a carryover from township phase. >> Somebody has mentioned that as a carry over township.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• That phone on the wall, I know it still works, but that used to go to the city office cuz it was on a PDX and there was an emergency here with seniors one day and it was quite a while ago.

  — Council Member Rainville

  What this is about
  Prior emergency incident at the town hall phone, relevant to building identification and emergency response routing.

  1:16↗The other thing too, it reminds me I'm looking at the phone on the wall. That phone on the wall, I know it still works, but that used to go to the city office cuz it was on a PDX and there was an emergency here with seniors one day and it was quite a while ago.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• And when we did them after co we had trailers full of tires coming in

  — Council Member Rainville

  What this is about
  Past recycling events after COVID where residents brought large quantities of tires.

  0:58↗Not for free. No. And and when we did them after co we had trailers full of tires coming in >> and they were they took them and they didn't want to but they took them right

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Sources

Every document and recording archived for this meeting.

• Document

  May 12, 2026 Packet

  Packet · 2026-05-12

  212 pages

  ↗
• Document

  May 12, 2026 Meeting Minutes

  Minutes · 2026-05-12

  14 pages

  ↗
• Document

  Fire Garage Door Packet Addition

  Packet · 2026-05-12

  5 pages

  ↗
• Document

  May 12, 2026 Agenda

  Agenda · 2026-05-12

  2 pages

  ↗
• Video

  Meeting recording

  YouTube

  Transcript · 686 segments · 1:41:12

  ↗