Agenda spine

2 items as recorded in the packet and minutes.

1. AFeasibility Studies for Road Improvements and Assessment Guidelines and Procedures

   Discussion with the city engineer, attorney, and financial advisor about road improvement projects, special assessments, and financing options.

   The minutes describe discussion and next steps but do not record a formal approval action for a project at this meeting.

   • Road improvements and special assessments

   Discussion only
   PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)## Feasibility Studies for Road Improvements and Assessment Guidelines and Procedures - The meeting was scheduled with some professionals to discuss road improvement projects, special assessments and financing options.PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)Nelson will put together a proposal to evaluate roads that should be considered for a Capital Improvement. He will get that proposal to the Council for the August meeting.

2. ZAdjournment

   Motion carried to adjourn at 10:20 PM.

   • Adjournment

   Approved
   PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)Pilon made a motion to adjourn the Special Meeting at 10:20 PM; Reighard seconded. All in favor; motion carried.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Road improvements feasibility studies, special assessments, and financing approach

  Council held a special meeting with the city engineer (Shane Nelson), attorney (Bob Ruppe), and financial advisor (Bruce Kimmel) to talk through how road projects could be planned and paid for, including the Chapter 429 special assessment process, benefit concepts (direct and indirect), and typical timelines like feasibility and hearings. The engineer described the city’s road system and rough cost ranges for overlays and reconstruction, and discussed updating priorities via a five-year plan. Staff were directed informally toward next steps: the engineer will bring a proposal in August, and the attorney will provide a written summary and point the council to League of Minnesota Cities resources.

  Agenda: A. Speakers: Jeff Pilon, Dan Breyen, Mary Rainville, Paul Reighard, Randy Bettinger, Shane Nelson, Bob Ruppe, Bruce Kimmel.

Motions and votes

1 motion on the record. Split votes are highlighted.

• M1Pilon made a motion to adjourn the Special Meeting at 10:20 PM; Reighard seconded. All in favor; motion carried.

  moved by Pilon, seconded by Reighard

  Passed

  All in favor

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)Pilon made a motion to adjourn the Special Meeting at 10:20 PM; Reighard seconded. All in favor; motion carried.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• F1

  Engineer noted that in 2012 there was an estimate of road-improvement/repair backlog for bituminous paved roads.

  estimate · Road improvement backlog estimate (2012)

  $3,300,000

  unknown

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)Nelson said back in 2012 there was an estimate of about 3.3 million dollars in back log of road improvements/repairs for bituminous paved roads in Nowthen.

• F2

  Estimated cost per mile to build a paved road (low end).

  estimate · Paved road construction cost per mile (today's dollars)

  $350,000

  unknown

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)In today's dollars, it probably cost around $350,000 - $450,000 to build a mile of paved road.

• F3

  Estimated cost per mile to build a paved road (high end).

  estimate · Paved road construction cost per mile (today's dollars)

  $450,000

  unknown

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)In today's dollars, it probably cost around $350,000 - $450,000 to build a mile of paved road.

• F4

  Estimated investment/asset value in the city’s paved roads (low end).

  asset_value · Estimated paved-road asset value

  $15,000,000

  unknown

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)That is an investment or an asset of $15 million - $19 million dollars in our paved roads.

• F5

  Estimated investment/asset value in the city’s paved roads (high end).

  asset_value · Estimated paved-road asset value

  $19,000,000

  unknown

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)That is an investment or an asset of $15 million - $19 million dollars in our paved roads.

• F6

  Estimated cost per mile to construct gravel roads (low end).

  estimate · Gravel road construction cost per mile

  $100,000

  unknown

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)Our gravel roads cost around $100,000 - $150,000 per mile to construct those.

• F7

  Estimated cost per mile to construct gravel roads (high end).

  estimate · Gravel road construction cost per mile

  $150,000

  unknown

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)Our gravel roads cost around $100,000 - $150,000 per mile to construct those.

• F8

  Estimated investment/asset value in gravel roads (low end).

  asset_value · Estimated gravel-road asset value

  $3,000,000

  unknown

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)That is probably an investment or asset of $3 million - $4 million.

• F9

  Estimated investment/asset value in gravel roads (high end).

  asset_value · Estimated gravel-road asset value

  $4,000,000

  unknown

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)That is probably an investment or asset of $3 million - $4 million.

• F10

  Engineer’s combined estimate of investment/assets in roads.

  asset_value · Estimated total road asset value (combined)

  $20,000,000

  unknown

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)That is about $20 million dollars of investments/assets in our roads.

• F11

  Estimated overlay cost per mile (low end).

  estimate · Overlay cost per mile

  $130,000

  unknown

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)Overlay's cost about $130,000 to $180,000 per mile.

• F12

  Estimated overlay cost per mile (high end).

  estimate · Overlay cost per mile

  $180,000

  unknown

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)Overlay's cost about $130,000 to $180,000 per mile.

• F13

  Estimated total reconstruction cost per mile (low end).

  estimate · Total reconstruction cost per mile

  $500,000

  unknown

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)A total total reconstruct costs anywhere from $500,000 to $700,000 per mile.

• F14

  Estimated total reconstruction cost per mile (high end).

  estimate · Total reconstruction cost per mile

  $700,000

  unknown

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)A total total reconstruct costs anywhere from $500,000 to $700,000 per mile.

• F15

  Total for selected claims listed in the included claims history.

  invoice · Claims History total (claims #309-#350 date range 7/12/2017 to 8/7/2017)

  $220,850.84

  outflow

  Council approval status: not yet on record.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)Total For Selected Claims $220,850.84

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• Engineer Shane Nelson said the City has not done a road project since 2008. In 2012 he prepared a Street Study and rated all the roads in Nowthen.

  — Shane Nelson

  What this is about
  References prior road work (2008) and a 2012 street study as background for current road planning.

  PDF↗City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)Engineer Shane Nelson said the City has not done a road project since 2008. In 2012 he prepared a Street Study and rated all the roads in Nowthen.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Sources

Every document and recording archived for this meeting.

• Document

  City Council Meeting — 2017-07-27 SP CC Minutes (2017-07-27)

  Minutes · 2017-07-27

  9 pages

  ↗