Agenda spine

9 items as recorded in the packet and minutes.

1. WS-1Volunteers of America / Bar None

   Workshop discussion on Volunteers of America/Bar None and how to proceed before any application starts a 60-day clock.

   The council did not take formal action. The mayor directed Planner Stockman to compile additional email information and coordinate with Commander Heath and attorney Bob Ruby on next steps before any application is accepted.

   • Volunteers of America / Bar None

   Discussion only
   5:09↗you had put on here volunteers of america we didn't get anything about volunteers of america7:56↗if they complete the application and actually submit it then we get on a 60-day clock17:03↗my recommendation would be to copy commander heat since he was liaison okay and bob ruby right and then we can we can meet there and say okay between our law enforcement and our attorney what else do we need from the state what else do we need from the volunteers of america so we can put a plan together

2. WS-2Snow parking / snow removal ordinance

   Review of proposed snow parking/snow removal ordinance language and resident education materials.

   The ordinance and flyer were sent back for redrafting, including clearer distance language and graphics showing what residents should and should not do.

   • snow removal ordinance

   Continued
   29:15↗i was on item two all right it's no parking ordinance40:42↗i agree we go back to square one and what does this look like because as a council i don't think we want to just be making rules for some that can't really be enforced all over56:52↗all right so liz joel we'll sketch a few things up send them to you and we're back to the drawing board on this

3. WS-3Conditional use permit and interim use permit list cleanup

   Review of conditional use permit and interim use permit lists and proposed cleanup process for inactive permits.

   The council discussed draft letters and a phased review of active and inactive CUPs/IUPs, but no formal action was taken at the workshop.

   • CUP/IUP records

   Discussion only
   58:06↗the quick one is going to be the the iup cup list we we have conditional use i don't know where we sit with the iups yet but we staff have put together these are the conditional use permits that were applied for1:08:05↗the next step is to um send one letter to the people that have active permits and we'll send them a copy of their cup make sure they're in compliance will set up an inspection eventually1:19:57↗we'll start with that one the commercial on page six commercial industrial commercial i would think you have that should be pretty those are very accurate yes pretty accurate

4. WS-4Fee schedule continuation

   Discussion of the fee schedule, including recycling center fees and additional council comments to staff.

   Council members were asked to send comments to Lori; the fee schedule was expected to be handled Tuesday if ready, otherwise continued to March.

   • fee schedule
   • recycling fees

   Discussion only
   1:23:48↗one should be quick here is the feast kitchen all right um it councilman rainville did you have anything on the fee schedule1:25:23↗can just i lori submit my um additional comments to lori and i can bring them forward on tuesday okay and if if it's not ready it'll just move forward another month1:29:03↗review it make your notes send them to lori if there's no significant change we can address it on tuesday otherwise we'll continue it until march

5. WS-5Recycling center and county recycling contract

   Discussion of the recycling center, county contract compliance, financial status, staffing, fees, and spring/fall recycling days.

   The council favored continuing the recycling center but asked for clarification of contract obligations, actual revenues, staffing, hours, and fee tracking before deciding next steps.

   • recycling center

   Discussion only
   1:29:22↗a recycling center is actually going to be pretty quick because what we got here isn't what we asked for recycling center1:30:11↗at the uh december meeting we had talked about where we had to sign the contract we had our stipulations within that contract and i wanted to be assured that the requirements of the contract will be next and who would be responsible for leaving those individual items1:38:53↗the logical progression is find out the money right are we making breaking even or losing money so that's that's got to factor in there2:06:48↗mary you'll talk to laurie about the contract compliance and the financial status so we know that we're making money on it and then as a council we decide where we go next

6. WS-6Council future planning session

   Scheduling of a future council planning session and discussion of goals, staff tasks, and broader planning needs.

   The council penciled in a planning session for Thursday, February 18, 2021, at 6:00 p.m.

   • council planning session

   Discussion only
   2:07:08↗the last one there before we get to the big one council future planning sessions something we haven't done well in in the past2:07:16↗i would like to find a time in february here where we could for those of you that have been through the league training your role as a city leader vision mission strategies goals and then work with staff on the task to to support those visions mission strategies and goals2:17:50↗right now we have the planning session thursday february 18th 6 00 pm

7. WS-7Planning and Zoning in-person meetings and extra-meeting policy

   Discussion of whether Planning and Zoning should meet in person for public hearings and whether a policy is needed for additional P&Z meetings.

   The mayor said the question of allowing in-person Planning and Zoning meetings would be placed on the Tuesday council agenda, and staff discussed a possible future policy for calling additional P&Z meetings.

   • Planning and Zoning meetings

   Discussion only
   2:11:42↗i would recommend that as a council we we discuss on tuesday having the planning and zoning be allowed to meet in person right2:15:41↗we could establish a policy if the council was agreeable to it that same thing that i could you could notify me i'm a liaison on the commission anyway and we can confirm that the commissioners are available and i could authorize that just like a council meeting

8. WS-8Green/Riesler property lot split preview

   Brief preview of the upcoming Green/Riesler property lot split decision and P&Z recommendation on right-of-way.

   No decision was made; members were told to review the P&Z discussion before Tuesday because Planner Stockman would not be present to explain it then.

   • Green/Riesler lot split

   Discussion only
   2:19:54↗planning and zoning commission for tuesday liz you weren't going to be there on tuesday is there anything we need to know on the green raceler2:20:25↗the way the findings are drafted currently is based on the recommendation of the planning zoning so that is to approve it without the right-of-way that was shown on the graphic2:26:14↗there is a recommendation from pnz and it varies from what liz and shane recommended

9. WS-9Planning and Zoning Commission ordinance and appointment process

   Discussion of Planning and Zoning Commission ordinance 2021-01, application expectations, qualifications, interview questions, training, and code of conduct.

   The transcript provided in this bundle ends while this discussion was still underway, so any final direction on this item is not available here.

   • Planning and Zoning Commission appointments

   Discussion only
   2:26:57↗we got a correction tonight liz brought in a corrected ordinance 202101 one which originally was sent to us was inaccurate2:28:28↗our intention here was to define the process starting with how we identify the expectations of the people applying so that when they apply2:32:40↗one of the things you're talking about was qualifications and the rca that i sent the lord had a sheet that was qualifications and those are based on input from most council members

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Volunteers of America / Bar None

  The council discussed the long-running Bar None/Volunteers of America concerns and did not want to trigger the application clock before the city, attorney, law enforcement, state regulators, and VOA had a clearer plan. The next step was for Planner Stockman to compile additional email information and coordinate with Commander Heath and attorney Bob Ruby before deciding what else is needed.

  Agenda: WS-1. Speakers: Mayor Pilon, Planner Stockman, Council member Greenberg, Council member Blake, Council member Alders.

• snow removal ordinance

  The council reviewed snow-removal ordinance language and a draft educational flyer, focusing on how to keep plow drivers safe without creating rules that are impossible for residents to follow. The item was sent back for more work, including clearer language about how far snow must be kept back and simpler graphics showing proper driveway plowing.

  Agenda: WS-2. Speakers: Mayor Pilon, Planner Stockman, Council member Greenberg, Council member Alders, Council member Rainville.

• CUP and IUP records cleanup

  The council reviewed the city’s old CUP and IUP lists and discussed cleaning up permits that may be inactive, tied to past owners, or no longer used for their original purpose. Staff was to draft neutral letters asking owners whether permits are active and whether they want unused permits revoked, which could also help some owners with property-tax classification.

  Agenda: WS-3. Speakers: Mayor Pilon, Planner Stockman, Council member Rainville, Council member Greenberg, Harold Jorgensen.

• fee schedule continuation

  The fee schedule was discussed mainly as a working draft. Council members were asked to review the redlined or added items, send comments to Lori, and be prepared either to address it at the next Tuesday meeting or continue it to March.

  Agenda: WS-4. Speakers: Mayor Pilon, Council member Rainville, Council member Blake.

• recycling center and county recycling contract

  The council discussed keeping the recycling center open but wanted clearer answers on county contract requirements, revenue, fee collection, staffing, and operating hours. Members generally favored continuing the service, but emphasized that it should be staffed when open, that paid items should be tracked against what is hauled away, and that the city should confirm whether the center is making money, breaking even, or losing money.

  Agenda: WS-5. Speakers: Mayor Pilon, Council member Rainville, Council member Blake, Council member Greenberg, Council member Alders.

• council planning session

  The mayor asked the council to schedule a broader planning session to set vision, mission, goals, and staff tasks for the year. After discussing February and March conflicts, the council penciled in Thursday, February 18, 2021, at 6:00 p.m.

  Agenda: WS-6. Speakers: Mayor Pilon, Council member Blake, Council member Rainville, Council member Alders, Planner Stockman.

• Planning and Zoning meeting logistics

  The council discussed whether Planning and Zoning should return to in-person public hearings because Zoom public hearings can be hard for residents. The mayor planned to put the in-person meeting question on the next council agenda, and the group also discussed a possible policy allowing additional Planning and Zoning meetings when application volume is high.

  Agenda: WS-7. Speakers: Mayor Pilon, Planner Stockman.

• Green/Riesler lot split

  Planner Stockman previewed the upcoming Green/Riesler lot split decision because she would not be at the Tuesday council meeting. The Planning and Zoning recommendation was to approve the split without requiring the right-of-way shown on the graphic, while staff and the engineer had recommended considering a small easement for a possible future frontage road.

  Agenda: WS-8. Speakers: Planner Stockman, Mayor Pilon, Council member Greenberg.

• Planning and Zoning Commission appointment process

  The council began discussing Ordinance 2021-01 and a broader process for Planning and Zoning Commission appointments, including applicant expectations, qualifications, interview questions, training, and annual review of policies and code of conduct. The available transcript ends before this discussion concludes.

  Agenda: WS-9. Speakers: Mayor Pilon, Council member Rainville.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• FF-1 county recycling contract approximately $49,000

  Council members discussed the Anoka County recycling contract amount as about $49,000.

  grant · county recycling contract · FY 2021

  $49,000

  inflow

  Council approval status: not yet on record.

  1:33:11↗yeah i look at the contract again is 49 000 some dollars1:33:17↗but what i did notice and what was sent out to us in the packet this last packet is she had fifteen thousand dollars um of revenue coming in

• FF-2 questioned $15,000 recycling revenue

  Council members discussed an additional $15,000 revenue figure and questioned whether it was an extra county amount or a different revenue line.

  revenue · possible additional recycling revenue · FY 2021

  $15,000

  inflow

  Council approval status: not yet on record.

  1:33:17↗she had fifteen thousand dollars um of revenue coming in so i don't know if that 15 000 it doesn't say tony grant it just was 15 000 in revenue1:34:14↗when laurie yeager was explaining in december the levy i thought she's she found another 15 000 from the county

• FF-3 questioned approximately $65,000 recycling revenue total

  The mayor said he understood the county-related revenue may have been described as about $65,000 rather than about $49,000, but this was questioned and assigned for clarification.

  revenue · possible total recycling county revenue · FY 2021

  $65,000

  inflow

  Council approval status: not yet on record.

  1:34:48↗because the revenue stream was kind of breaking even and she was she seemed to indicate in our levee that we were not getting 50 000 from the 49 whatever from the county but 65.

• FF-4 mattress or box spring fee $25 per item

  The fee schedule discussion identified a $25 per item charge for mattress and box spring drop-off at the shop.

  fee · mattress and box spring recycling fee · FY 2021

  $25

  inflow

  Council approval status: not yet on record.

  1:28:10↗we accept mattresses we don't do it yeah you do yes we do do we have to be brought to the shop uh there's a note on page yeah this is in the box frame bringing the shop 25 bucks an item

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• one of the things that we we are looking at on this list are things that have been on our list some of them for years some of them for months

  — Mayor Pilon

  What this is about
  General reason for holding the workshop: older items had been delayed from prior months and years.

  4:06↗one of the things that we we are looking at on this list are things that have been on our list some of them for years some of them for months

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• to my knowledge there haven't been any meetings since the room calls with the state and the sheriff and the volunteers of america had a zoom call correct

  — Planner Stockman

  What this is about
  Volunteers of America / Bar None prior meetings with state, sheriff, Saint Francis, and city attorney.

  5:37↗to my knowledge there haven't been any meetings since the room calls with the state and the sheriff and the volunteers of america had a zoom call correct

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• now remember i did have direction from the council to collect all that background information and that was very pertinent to show what they have done in the past is much different than what they're doing now

  — Planner Stockman

  What this is about
  Council’s prior direction to gather Bar None background information.

  11:09↗now remember i did have direction from the council to collect all that background information and that was very pertinent to show what they have done in the past is much different than what they're doing now

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• so we as a council if you remember last january brought this back in and said we'd like to see this written up in a way that it can be presented to the residents

  — Mayor Pilon

  What this is about
  Snow ordinance enforcement and education request from the prior January.

  31:54↗so we as a council if you remember last january brought this back in and said we'd like to see this written up in a way that it can be presented to the residents

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• now again this is something that we started into a year ago we asked for this a year ago um to try and get a handle on we found out from the attorney that if a cup isn't active

  — Mayor Pilon

  What this is about
  CUP/IUP cleanup project started about a year earlier after legal advice on inactive permits.

  1:00:03↗now again this is something that we started into a year ago we asked for this a year ago um to try and get a handle on we found out from the attorney that if a cup isn't active

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• at the uh december meeting we had talked about where we had to sign the contract we had our stipulations within that contract

  — Council member Rainville

  What this is about
  Recycling contract questions from the December meeting.

  1:30:11↗at the uh december meeting we had talked about where we had to sign the contract we had our stipulations within that contract

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• so last year if you remember prior to the budget time we were told we're losing thousands of dollars a month on recycling right budget came around and we were told actually that may not be accurate we may be breaking even on recycling and then in december when we went over our final levee review we were told actually we're making money on this

  — Mayor Pilon

  What this is about
  Prior recycling center financial statements during budget and levy discussions.

  1:32:32↗so last year if you remember prior to the budget time we were told we're losing thousands of dollars a month on recycling right budget came around and we were told actually that may not be accurate we may be breaking even on recycling and then in december when we went over our final levee review we were told actually w…

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• we had some planning with pam last year

  — Mayor Pilon

  What this is about
  Past council planning work and building tour that did not result in completed follow-up projects.

  2:07:27↗council future planning sessions something we haven't done well in in the past we had some planning with pam last year

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• we haven't done a good job of going through the commission policy or the code of conduct we used to review that every year and sign off on it everybody was aware of it

  — Mayor Pilon

  What this is about
  Past annual review of Planning and Zoning Commission policy and code of conduct.

  2:28:37↗we haven't done a good job of going through the commission policy or the code of conduct we used to review that every year and sign off on it everybody was aware of it

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Sources

Every document and recording archived for this meeting.

• Video

  Meeting recording

  YouTube

  Transcript · 1374 segments · 3:31:08

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