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Wednesday, August 10, 2016
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
Council approved multiple planning and zoning requests and ordinances, approved a consent decree, handled several road/park actions including sale of a truck, set a committee to proceed with meeting-recording equipment up to $22,000, and held a $2,500 Heritage Festival donation check until 2015 tax returns are received.
29 items as recorded in the packet and minutes.
agendaApprove/amend the meeting agenda
Agenda amended to add 3.g. Consent Decree and Consent Agenda Item 7.1.6 - Adopt Resolution 16-20; pulled Claim #10255 and Consent Agenda item 7.1.1 (July minutes) for discussion.
Agenda approved as amended; Claim #10255 and consent item 7.1.1 were pulled for discussion.
1Sheriff Report
Lt. Wayne Heath update for July 2016; Citizen's Academy information.
2Floor Items
Marsha VanDenburgh introduced herself as a candidate for Anoka County Commissioner.
3.aGlen & Janice Connelly — Interim Use Permits (craft house; outdoor storage; outdoor sales of used automobiles)
Request for IUPs; council discussion on term/extension; ultimately approved with conditions to be met within one year.
Approved with conditions to be met and put into effect within one (1) year; 'no additional extension will be given' was proposed but not adopted as part of the carried motion.
3.bJason Snyder & Michael & Laurel Light — Minor Subdivision and Variance
Split 1.97 acres from 6.97 acres; include permanent conservation restriction over the 1.97 acres.
3.cProposed Ordinance 2016-05 — Second driveways for residential parcels
Amending City Code Chapters 10 and 11.
3.dProposed Ordinance 2016-04 — Temporary Housing Opt Out Ordinance
Opting out of MN Statutes Section 462.3593 requirements for temporary family health care dwellings.
3.eHerb and Bill Langer — Lot line reconfiguration
PIN 02-33-25-32-0013, 02-33-25-32-0009 & 02-33-25-32-0010.
3.fMet Council Grant Application — Adopt Resolution 2016-20
Appointing staff to apply for and administer planning assistance grant funds for the 2040 Comprehensive Plan update.
3.gConsent Decree — Gary and Teri Scott (21830 Xenon Street)
Approve consent decree and related assessment/waiver documents.
4.aEscrow Requirements — Building occupancy prior to completion of all improvements
Landscaping/temporary housing, etc.
5.aHockey Board location — Across Recycling Center or Soccer Field
Primary location across from fire station; secondary soccer field if needed; additional tracking of time/materials was voted separately.
Primary/secondary location plan approved; separate motion later carried to track time/materials related to hockey boards.
6.aSurvey
Table survey discussion until Road and Bridge creates one.
6.bRequest for Authorization — Removal of Excess Dirt from stockpile
Madson Construction; 60 days to complete work.
6.cAward/Deny Bids — 1997 Chevy 4x4 1 ton
Approve bid to purchase city vehicle.
6.dAppoint committee to approve bids and final sales — 1970 Namco Standup Forklift and 1992 Ford L8000
Committee: Glaze, Bettinger, Reighard; also required future bidder spreadsheet.
Two separate motions carried: appointment of committee, and requiring bidder spreadsheet in the future.
7.1.1Consent agenda item removed — Approve July 12, 2016 City Council Meeting Minutes
Pulled for corrections; council consensus to table July minutes until corrections made.
Council consensus to table July minutes pending corrections described in discussion.
7.1.2Consent agenda — Financial Report
Approved as part of consent agenda items 1.2 through 1.6 motion.
7.1.3Consent agenda — Approve all audited bills (Claims #10220 through #10268, plus Net Distribution reports dated July 11 and July 26, 2016)
Approved as part of consent agenda items 1.2 through 1.6 motion; Claim #10255 was pulled separately.
7.1.4Consent agenda — Adopt Resolution 16-18 (Donation of flowers from RoseAnn Ames)
Approved as part of consent agenda items 1.2 through 1.6 motion.
7.1.5Consent agenda — Adopt Resolution 16-19 (Donation of a Rain barrel from the Nowthen Lions)
Approved as part of consent agenda items 1.2 through 1.6 motion.
7.1.6Consent agenda — Adopt Resolution 16-20 (Authorizing expenditure of SCORE Funds for compostable products purchase)
Approved as part of consent agenda items 1.2 through 1.6 motion; note there is also a separate Resolution 2016-20 approved under item 3.f in these minutes.
7.pull-claim10255Pulled consent/audited bill item — Claim #10255 (Donation to Heritage Day Festival)
Motion to hold $2,500 donation check until 2015 tax returns received; and require annual tax returns before future donations.
Donation check held pending receipt of 2015 tax returns (per motion carried).
8.aAudio Recording of Meetings — Bids received
Authorize AV Committee to review bids and purchase equipment not to exceed $22,000.
8.bEmployee Evaluation Review Forms
Approve use of provided forms; decide later who will do reviews.
8.cNovember City Council Meeting Date Change — Due to Elections/Canvass
Change to Tuesday, November 15, 2016 at 7:00 PM.
8.dAllen Axelson — Adverse Possession of park land
Request regarding Twin Lakes Park land.
9Introduction of New Items — Recycling center preliminary plans / bid packet and RFPs
Approve putting bid packet together and sending RFPs; present bids at September meeting.
Carried 3-2 (Rainville and Pilon opposed).
adjournAdjourn
Adjourned at 8:50 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Glen & Janice Connelly interim use permits (Nowthen Getaway Craft House, outdoor storage, and used auto sales)
The council considered Glen and Janice Connelly’s requests for interim use permits related to a craft house, expanded outdoor storage, and legalizing outdoor sales of used automobiles. After discussion about whether the approval should be for 180 days or one year and references to prior extensions and ordinance limits, the council approved the three requests with the requirement that conditions be met and put into effect within one year; the vote was four in favor with Mayor Pilon opposed.
Agenda: 3.a. Motions: M2. Speakers: Scheffler, Rainville, Pilon, Reighard, Bettinger.
Jason Snyder / Michael & Laurel Light minor subdivision and variance (1.97-acre split with conservation restriction)
The council approved a minor subdivision and variance to split a 1.97-acre parcel from a 6.97-acre parcel for Jason Snyder and Michael and Laurel Light. The approval included Planning and Zoning conditions and a condition to grant the City a permanent conservation restriction over the 1.97-acre parcel, as recommended by Attorney Ruppe.
Agenda: 3.b. Motions: M3. Speakers: Bettinger, Scheffler.
Second driveway ordinance (Ordinance 2016-05)
The council approved Ordinance 2016-05 (draft dated 08-09-16) amending City Code Chapters 10 and 11 to allow second driveways for residential parcels. One councilmember commented it was 'moving in the right direction' but not needed, and the motion carried unanimously.
Agenda: 3.c. Motions: M4. Speakers: Scheffler, Bettinger.
Temporary family health care dwellings opt-out (Ordinance 2016-04)
The council approved Ordinance 2016-04 opting out of the requirements of Minnesota Statutes Section 462.3593 related to temporary family health care dwellings. The motion carried unanimously.
Agenda: 3.d. Motions: M5. Speakers: Rainville, Scheffler.
Met Council planning assistance grant / Resolution 2016-20 for 2040 Comprehensive Plan update
The council adopted Resolution 2016-20 identifying the need for funding to complete the City’s 2040 Comprehensive Plan update and authorizing an application for Planning Assistance Grant funds. A councilmember raised a concern about keeping proposals open for the comp plan update, and the motion carried unanimously.
Agenda: 3.f. Motions: M7. Speakers: Rainville, Reighard, Bettinger.
Gary and Teri Scott consent decree (21830 Xenon Street)
The council approved moving forward with a consent decree for Gary and Teri Scott at 21830 Xenon Street, along with a special assessment agreement and waiver of hearing and appeal. The motion carried unanimously.
Agenda: 3.g. Motions: M8. Speakers: Rainville, Bettinger.
Hockey rink location and tracking city/volunteer time and materials
The council approved a plan for hockey boards to be set up primarily in the field across from the fire station (with the soccer field as a backup), with discussion about leveling and clearing, parking impacts, and roping off the area. The council also voted to begin tracking time expended and items related to installing and maintaining the hockey boards for budgeting purposes; that tracking motion passed with Bettinger and Reighard opposed.
Agenda: 5.a. Motions: M10, M11. Speakers: Reighard, Scheffler, Pilon, Bettinger, Rainville, LaDoucer.
Road and Bridge actions: excess dirt removal and 1997 Chevy sale; committee for forklift and 1992 Ford L8000 sales
The council authorized Madson Construction to remove an excess stockpile of dirt with 60 days to complete the work. The council also accepted a $6,275 bid from Greg Tinsley to purchase a 1997 Chevy 4x4 1-ton. For upcoming sales of a 1970 Namco standup forklift and a 1992 Ford L8000 single axle truck, the council appointed a committee (Glaze, Bettinger, and Reighard) to approve bids and final sales and required staff to provide a spreadsheet of bidders in the future.
Agenda: 6.b, 6.c, 6.d. Motions: M13, M14, M15, M16. Speakers: Bettinger, Reighard, Scheffler, Rainville, Pilon.
Heritage Festival donation (Claim #10255) and tax return documentation
After pulling Claim #10255 for discussion, the council debated whether the Heritage Festival had provided the 'current' tax returns and what had been required by a prior motion. During discussion, Rainville read the February 2016 motion language stating the Heritage Committee was to provide 2015 tax records, and she said the 2015 returns would be provided right away. The council then voted to hold the $2,500 donation check until the 2015 tax returns are received, and discussed the expectation of tax return documentation for nonprofit donations going forward.
Agenda: 7.pull-claim10255. Motions: M17. Speakers: Bettinger, Pilon, Rainville, Reighard, Scheffler, LaDoucer.
Meeting recording equipment purchase process (AV Committee; up to $22,000)
The council directed the AV Committee (LaDoucer, Pilon, Reighard) to proceed with reviewing bids and purchasing audio/video equipment to record meetings, with a spending cap not to exceed $22,000. A councilmember noted they had not reviewed bids yet, and another explained the committee would review and adjust as needed; the motion carried unanimously.
Agenda: 8.a. Motions: M19. Speakers: Bettinger, Scheffler, Rainville, Reighard, Pilon.
Recycling center plans and bid packet for September bid review
The council discussed that preliminary plans for the recycling center had been received and that, once preliminary plans were approved, an engineer would finalize plans. The council approved preparing a bid packet and sending RFPs, with bids to be presented at the September meeting; the motion carried 3-2 with Rainville and Pilon opposed.
Agenda: 9. Motions: M23. Speakers: Scheffler, Bettinger, Rainville, Pilon.
24 motions on the record. Split votes are highlighted.
M1Rainville made a motion to approve the amended agenda; Reighard seconded.
moved by Rainville, seconded by Reighard
All in favor; motion carried.
M2Scheffler made a motion to approve the three (3) requests from Glen & Janice Connelly for an IUP for outdoor used auto sales, outdoor storage and to legalize the operation of the Nowthen Getaway Craft House and that the conditions must be met and put into effect within one (1) year of the date of approval; Bettinger seconded.
moved by Scheffler, seconded by Bettinger
M3Bettinger made a motion to approve the request from Jason Snyder and Michael & Laurel Light for a Subdivision and Variance with the conditions recommended by the Planning and Zoning Commission and the condition to grant to the City a permanent conservation restriction over the 1.97 acre parcel, as recommended by Attorney Ruppe; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
All in favor; motion carried.
M4Scheffler made a motion to approve the proposed draft Ordinance 2016-05, dated 08-09-16, amending City Code Chapters 10 and 11 pertaining to the allowance of second driveways for residential parcels; Bettinger seconded.
moved by Scheffler, seconded by Bettinger
All in favor; motion carried.
M5Rainville made a motion to approve Ordinance 2016-04, an Ordinance opting out of the requirements of MN Statutes Section 462.3593 pertaining to temporary family health care dwellings; Scheffler seconded.
moved by Rainville, seconded by Scheffler
All in favor; motion carried.
M6Bettinger made a motion to approve the request from Herb and Bill Langer for a lot reconfiguration, as recommended by staff and the Planning and Zoning Commission; Rainville seconded.
moved by Bettinger, seconded by Rainville
All in favor; motion carried.
M7Rainville made a motion to approve to adopt Resolution 2016-20, A Resolution identifying the need for funding to complete its 2040 Comprehensive Plan update and authorizing an application for Planning Assistance Grant Funds; Reighard seconded.
moved by Rainville, seconded by Reighard
All in favor; motion carried.
M8Rainville made a motion to approve and move forward with the Consent Decree, Special Assessment Agreement, Waiver of Hearing and Appeal; Bettinger seconded.
moved by Rainville, seconded by Bettinger
All in favor; motion carried.
M9Rainville made a motion to table this discussion until such a time that we have additional information; Pilon seconded.
moved by Rainville, seconded by Pilon
All in favor; motion carried.
M10Reighard made a motion to have City staff to assist with setting up the hockey boards in the field across from the fire station as the primary location, and if that location doesn't work by then, use the soccer field as a secondary location. Scheffler seconded.
moved by Reighard, seconded by Scheffler
All in favor; motion carried.
M11Rainville made a motion to start tracking time expended towards the effort of installing, maintaining and anything that is related to the hockey boards, for budget purposes; Pilon seconded.
moved by Rainville, seconded by Pilon
M12Bettinger made a motion to table the survey discussion until the Road and Bridge creates one; Rainville seconded.
moved by Bettinger, seconded by Rainville
All in favor; motion carried.
M13Bettinger made a motion to approve the Request for Authorization from Madson Construction to remove the excess stockpile of dirt and give him 60 days to complete the work; Reighard seconded.
moved by Bettinger, seconded by Reighard
All in favor; motion carried.
M14Bettinger made a motion to approve the bid for $6,275 from Greg Tinsley to purchase the 1997 Chevy 4x4 1 ton; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
All in favor; motion carried.
M15Scheffler made a motion to appoint Glaze, Bettinger and Reighard as the committee to approve the bids and sale of the forklift and the 1992 Ford L8000; Bettinger seconded.
moved by Scheffler, seconded by Bettinger
All in favor; motion carried.
M16Rainville made a motion to require staff to produce a spreadsheet of the bidders in the future; Pilon seconded.
moved by Rainville, seconded by Pilon
All in favor; motion carried.
M17Bettinger made a motion to hold the Heritage Day Festival donation of $2,500 until a copy of the 2015 tax returns are received and that the City receives a copy of every year's tax returns before any future donations are made to the Heritage Festival.
moved by Bettinger, seconded by Scheffler
All in favor; motion carried.
M18Bettinger made a motion to approve Consent Agenda items 1.2 through 1.6; Pilon seconded.
moved by Bettinger, seconded by Pilon
All in favor; motion carried.
M19Bettinger made a motion to have the AV Committee (LaDoucer, Pilon, Reighard) move forward with reviewing the bids and the purchasing of the Audio Video Equipment, to record meetings, with an amount not to exceed $22,000.00; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
All in favor; motion carried.
M20Scheffler made a motion to approve the use of the Evaluation Review Forms that were provided by staff and to discuss who will be doing the reviews at a later date; Bettinger seconded.
moved by Scheffler, seconded by Bettinger
All in favor; motion carried.
M21Pilon made a motion to approve changing the November City Council Meeting date to Tuesday, November 15, 2016 at 7:00 PM; Rainville seconded.
moved by Pilon, seconded by Rainville
All in favor; motion carried.
M22Bettinger made a motion to deny the request of Adverse Possession of a piece of the Park Land at Twin Lakes Park, as recommended by the Attorney and the DNR; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
All in favor; motion carried.
M23Scheffler made a motion to approve putting a bid packet together with staff, send out RFP's on the bids and present the bids to the Council at the September meeting; Bettinger seconded.
moved by Scheffler, seconded by Bettinger
M24Bettinger made the motion to adjourn the meeting at 8:50 PM; Rainville seconded.
moved by Bettinger, seconded by Rainville
All in favor; motion carried.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Heritage Day Festival donation (Claim #10255) held until a copy of the 2015 tax returns are received; also discussed receiving annual tax returns before future donations to the Heritage Festival.
donation · Claim #10255
$2,500
outflow
F2
Bid from Greg Tinsley to purchase the 1997 Chevy 4x4 1 ton.
asset_value · Vehicle sale
$6,275
inflow
F3
Authorization for AV Committee to review bids and purchase Audio Video Equipment to record meetings, not to exceed $22,000.00.
expenditure · Audio/Video equipment
$22,000
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Pilon said that the 90 days came from the ordinance that was in affect. At that time they could only extend it an additional 90 days. The discussion at P&Z was, if the 90 days already passed the Council could only extend it an additional 90 days.
— Pilon
What this is about
Recalling how the ordinance limited interim use permit extensions (90 days) and what Planning & Zoning discussed previously for the Connelly IUP timeline.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
The conditions have been worked on for 1 1/2 years. Giving an additional 180 days is being generous. It was already extended once.
— Pilon
What this is about
Recalling prior extensions and how long the Connelly IUP conditions have been in progress.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Rainville stands corrected. She read the February 2016 City Council Meeting Minutes and they said, "Reighard made a motion to donate $2,500 and the use of City Staff time for the Heritage Festival and that the Heritage Committee provide a copy of their 2015 tax records to the City; Scheffler seconded. All in favor; motion carried."
— Rainville
What this is about
Recalling the exact wording of the February 2016 donation motion requiring 2015 tax records for the Heritage Festival.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Rainville would like item 5.e in the July 12, 2016 meeting minutes further clarified on how the vote went. There was an initial vote to table that needs to be corrected of a failed motion and the all in favor; motion carried needs to be removed.
— Rainville
What this is about
Recalling an error in the July 12, 2016 minutes regarding an initial vote to table that should be corrected as a failed motion.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
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