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Tuesday, May 14, 2013
Agenda
Not posted
What was on the agenda.
One-line summary
Council approved the agenda (adding a farm winery item and a union update for information only), heard public comments about employee union negotiations, tabled the Viking Boulevard study proposal and city lot price reduction, adopted Resolution 2013-11 and approved the consent agenda including Resolution 2013-13, and took actions on a Planning & Zoning appointment and an agreement for a Park & Rec recording secretary.
29 items as recorded in the packet and minutes.
AAllegiance
Not recorded in the minutes in this bundle.
BClerk Reads the Meeting Policy
Not recorded in the minutes in this bundle.
CApprove/amend the meeting agenda
Agenda approval with additions discussed in minutes.
1Floor Items
Public comment (3 minutes per speaker).
2Sheriff Update
Sheriff service calls for April 2013.
3aAndrea Keacher - Request IUP for a horse boarding business
Interim Use Permit for horse boarding operation at 6612 189th Lane NW (PID 34-33-25-12-0009), with listed conditions (including 12 animal units limit).
Minutes reflect approval by motion carried; packet includes Council findings/decision listing conditions.
3bNorth Country Recycling - Progress Update on moving business
Update from Bill Smith regarding move to St. Michael building; council requested an update at June meeting.
3cViking Blvd Transportation and Land Use Study proposal
Consider proposal from The Planning Company LLC (TPC) and Hakanson Anderson Inc. for study; motion to table pending clarification and inclusion of meeting costs.
3dAdopt Resolution 2013-11 - Administrative Hearing Officers for appeals of administrative citations
Adopt resolution appointing administrative hearing officers list.
3eCommission Opening - Two Applicants (Al Viall & Walter Cleath)
Appointment to fill one open position on Planning and Zoning Commission.
Council appointed Walter Cleath to fill one open position on P&Z.
3fOsmek Lot Split/Recording of Plats
Council considered recording-of-plats timeline issue; motion sent timeline to P&Z for review and recommendation.
Council action was to send the timeline topic to P&Z for review/recommendation.
4aSpeed Limit Study Update - 223rd, Zeolite, Variolite and Hillside Trails
Listed on agenda/packet; no minutes detail found in this bundle for this agenda sub-item.
4bCommittee Opening - Two Applicants (Al Viall & Kyle Olson)
Listed on agenda/packet; no minutes detail found in this bundle for this agenda sub-item.
4cHolding Pond Issues - 185th Ave (Wild Run Estates)
Listed on agenda/packet; no minutes detail found in this bundle for this agenda sub-item.
5.1Consent Agenda 1.1 - Approve the April 9, 2013 CC Minutes
Approved as part of one consent agenda motion.
5.2Consent Agenda 1.2 - Approve All Audited Bills Claim #8073 through Claim #8127 plus Net Distribution reports
Approved as part of one consent agenda motion.
5.3Consent Agenda 1.3 - Financial Report
Approved as part of one consent agenda motion.
5.4Consent Agenda 1.4 - Approve Liquor License renewals
NorthWoods Bar & Grill, Burns Bottle Shop, and Rademacher Co. (Bills Superette).
Approved as part of one consent agenda motion.
5.5Consent Agenda 1.5 - Approve window replacement at Fire Station
Replace broken window at Fire Station (packet includes $650 quote).
Approved as part of one consent agenda motion.
5.6Consent Agenda 1.6 - Adopt Resolution 2013-13 (workers' compensation coverage for mayor and council)
Include mayor and council members in the city's workers' compensation program.
Approved as part of one consent agenda motion.
6aCity Logo
Council reviewed logo options; majority agreed upon option 2.
Minutes record consensus on option 2 but no formal motion is shown.
6bPrice Reduction of City Lots
Tabled pending P&Z review of commercial setbacks.
6cUrban Requalification (Participating Community?)
Decision on participation in 2014-2016 Urban County Requalification for HUD programs through Anoka County.
Council voted to remain participating community.
6dApprove Park and Rec. Secretary
Approve agreement with Kelly Pearo as contracted recording secretary; council added limits/edits.
Approved with change to item #10 and added 4-hour maximum without preapproval to exceed.
6eClarification of Council pay and other compensation
Council discussed compensation/mileage policy; decided not to make changes at this time.
6fSchedule date - Bar None Tour - Wed or Thurs before 2:00 May 23 & 30
Listed on agenda/packet; no minutes detail found in this bundle for this agenda sub-item.
6gTable Top Exercise - Do we want to schedule another one?
Listed on agenda/packet; no minutes detail found in this bundle for this agenda sub-item.
7Introduction of New Items
Agenda item listed; minutes excerpt provided in this bundle ends before any 'Introduction of New Items' detail.
ZMeeting Adjourned
Adjournment action/time not recorded in the minutes excerpt provided in this bundle.
What this meeting did about specific topics, organized by issue rather than by document.
Employee union status and council agenda handling of a union update
During agenda approval, the clerk noted the temporary absence of Mayor Schulz and proposed adding two items; the council agreed to add a “Farm Winery” item and to include a “Union Update” for information only, with discussion among council members about not taking action and allowing time for newer council members to review matters. In floor items, resident Janine Madsen spoke about employees no longer being represented by a union and urged the council to work with employees in good faith and maintain policies/benefits.
Agenda: C, 1. Motions: M1. Speakers: LaDoucer, Scheffler, Pilon, Rainville, Janine Madsen.
Andrea Keacher interim use permit for horse boarding at 6612 189th Lane NW
The council considered an interim use permit for Andrea Keacher to allow a horse boarding operation at 6612 189th Lane NW. The packet includes City Council findings and a list of conditions (including a limit of twelve animal units and other operational requirements), and the minutes show the motion carried to approve the request subject to conditions including reimbursement of city administrative, legal, and professional costs.
Agenda: 3a. Motions: M2.
North Country Recycling relocation update
Bill Smith of North Country Recycling updated the council that they purchased a building in St. Michael with a June 13 closing, a June 14 remodel start, and a hoped-for move to full operation by the first week of July. The council requested that he attend the June meeting to provide another update.
Agenda: 3b. Speakers: Bill Smith.
Viking Boulevard Transportation and Land Use Study proposal
Council reviewed a proposal for a Viking Boulevard Transportation and Land Use Study from The Planning Company LLC and Hakanson Anderson Inc., with a stated total cost of $5,600 (plus separate billing for meeting attendance). The council tabled the proposal to seek clarification on the study area boundaries and to have the proposal include the cost of three meetings.
Agenda: 3c. Motions: M3. Speakers: Rainville.
Resolution 2013-11 appointing administrative hearing officers
Council adopted Resolution 2013-11 to appoint administrative hearing officers to conduct hearings for appeals of administrative citations. During the motion, Pilon stated he would like staff to use discretion in choosing the most cost effective hearing officer.
Agenda: 3d. Motions: M4. Speakers: Pilon.
Planning & Zoning Commission vacancy appointment (Walter Cleath)
With a commission opening and two applicants listed, the council voted to appoint Walter Cleath to fill the one open position on the Planning and Zoning Commission.
Agenda: 3e. Motions: M5. Speakers: Pilon, Rainville.
Osmek lot split / adding a recording-of-plats timeline
Council addressed the Osmek lot split situation and the broader issue that the subdivision ordinance did not include a timeline for recording plats. The council voted to send the recording-of-plats timeline topic to the Planning & Zoning Commission for review and recommendation.
Agenda: 3f. Motions: M6. Speakers: Scheffler, Meyer.
Consent agenda approvals (minutes, claims, financial report, liquor licenses, fire station window, workers’ comp resolution)
Council approved the consent agenda as presented, covering approval of the April 9, 2013 council minutes; audited claims #8073 through #8127 and net distribution reports; the financial report; liquor license approvals; fire station window replacement; and adoption of Resolution 2013-13 to include mayor and council members in the city’s workers’ compensation program.
Agenda: 5.1, 5.2, 5.3, 5.4, 5.5, 5.6. Motions: M7. Speakers: Pilon, Meyer.
City lots price reduction
Council considered a price reduction for city lots but tabled the item until the Planning and Zoning Commission can review setbacks in the commercial area.
Agenda: 6b. Motions: M8. Speakers: Rainville, Scheffler.
Urban County Requalification (CDBG/HOME) participation decision
Council decided to remain a participating community in Anoka County’s 2014-2016 Urban County Requalifications for HUD programs, as reflected by the carried motion.
Agenda: 6c. Motions: M9. Speakers: Pilon, Schulz.
Park & Recreation recording secretary agreement (Kelly Pearo)
Council approved an agreement with Kelly Pearo to serve as Park and Recreation recording secretary, with edits and limits: Pilon requested changing item #10 wording to “agreement” instead of “contract,” and the council set a maximum of four hours to complete minutes unless the City Clerk preapproves exceeding that limit.
Agenda: 6d. Motions: M10. Speakers: Pilon, Rainville.
Council pay and compensation clarification
Council discussed council pay, mileage, and compensation considerations but decided not to make any changes at this time. Rainville raised concerns about staff mileage when returning for meetings after a full workday and about council compensation when leaving work for meetings; Meyer commented on mileage when coming from home.
Agenda: 6e. Speakers: Rainville, Meyer.
10 motions on the record. Split votes are highlighted.
M1Scheffler made a motion to approve the agenda with the addition of Farm Winery and to include Union Update for informational purposes only.
moved by Scheffler, seconded by Meyer
All in favor; motion carried.
M2Schulz seconded the motion.
seconded by Schulz
All in favor; motion carried.
M3Rainville made a motion to table the Viking Blvd Transportation and Land Use Study proposal until they get further clarification as to if the study area is 1 mile north, south, east and west of the major intersections and to include the cost of the three meetings in the proposal;
moved by Rainville, seconded by Meyer
All in favor; motion carried.
M4Pilon made a motion to adopt Resolution 2013-11, A Resolution Appointing Administrative Hearing Officers to Conduct Hearings for Appeals or Administrative Citations;
moved by Pilon, seconded by Rainville
All in favor; motion carried.
M5Pilon made a motion to appoint Walter Cleath to fill the one open position on the Planning and Zoning Commission;
moved by Pilon, seconded by Rainville
All in favor; motion carried.
M6Scheffler made a motion to send the recording of plats timeline to the P & Z Commission for review and recommendation;
moved by Scheffler, seconded by Meyer
All in favor; motion carried.
M7Pilon made a motion to approve the consent agenda, as presented;
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M8Rainville made a motion to table the price reduction of the City lots until the Planning and Zoning Commission gets a chance to review the setbacks in the commercial area;
moved by Rainville, seconded by Scheffler
All in favor; motion carried.
M9Pilon made a motion to remain a participating community in the 2014-2016 Urban County Requalifications;
moved by Pilon, seconded by Schulz
All in favor; motion carried.
M10Pilon made a motion to approve the agreement with Kelly Pearo for recording secretary with the change to item #10, as stated above and to set a maximum of 4 hours to complete the minutes and require preapproval from the City Clerk to exceed the 4 hours;
moved by Pilon, seconded by Rainville
All in favor; motion carried.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Proposed total cost for Viking Boulevard Transportation and Land Use Study ($2,200 TPC + $3,400 HAI) as stated in proposal letter.
estimate
$5,600
outflow
F2
Quote to replace broken fire station window (Reshetar Systems).
estimate
$650
outflow
F3
Workers' compensation premium rate to cover city officers: $0.32 per $100 of payroll (applied to greater of actual salary or imputed annual salary of $3,640).
rate · FY 2013
$0.32
outflow
F4
Using imputed salary, average workers' compensation premium is $11.65 per council member (stated in Resolution 2013-13).
expenditure · FY 2013
$11.65
outflow
F5
Park & Rec Recording Secretary compensation recommendation/contract: $10 per hour.
salary
$10
outflow
F6
Total for selected claims in Claims History (claims #8073 through #8127).
invoice · Claims History total
$113,792.68
outflow
F7
Anoka County Treasurer 2nd Qtr 2013 Law Enforcement Contract (claim #8092).
contract · Audited claims · FY 2013
$55,477
outflow
F8
Anoka County Assessment Contract (claim #8090).
contract · Audited claims
$25,016
outflow
F9
Couri & Ruppe, P.L.L.P Civil Legal (claim #8104).
expenditure · Audited claims
$4,130
outflow
F10
The Planning Company LLC Planner Services (claim #8123).
expenditure · Audited claims
$4,943.3
outflow
F11
Century Link Telephone (claim #8098).
expenditure · Audited claims
$792.93
outflow
F12
Treasurer report total of all cash in bank accounts as of 04/30/13.
treasurer_report · Treasurer's Report (as of 04/30/13) · FY 2013
$1,306,153.04
unknown
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Scheffler said that both Rainville and he are new to the Council and they should have a chance to review everything.
— Scheffler
What this is about
Council members referenced being new and needing time to review background on the union/agenda topic before discussion or action.
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The Osmek lot split was a discussion item at the April Planning and Zoning Commission meeting because of the unique circumstances that surround this request... The lot split approved in 2002 by the City Council was never recorded
— Elizabeth Stockman
What this is about
Staff memo recalled a 2002 City Council lot split approval that was never recorded, prompting the current recording/timeline discussion.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
The interim ordinance which placed a moratorium on commercial/industrial subdivision and development was adopted by the City Council on April 9, 2013 and is intended to allow time for this special study.
What this is about
The Viking Boulevard study proposal referenced a prior April 9, 2013 council action adopting an interim ordinance moratorium tied to the study.
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Every document and recording archived for this meeting.
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.