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Tuesday, July 9, 2013
Agenda
Not posted
What was on the agenda.
One-line summary
Council moved forward on fire engine bonding (with a pricing committee), approved the Hybben/Jenson lot line reconfiguration and easement vacation, denied the Nelson/Pfaff moratorium exception (and adopted Resolution 2013-17 to keep the properties under the moratorium), approved Lions sign locations, approved the consent agenda (including bills and 2013 audit services), and tabled the book purchase and baseball netting quotes.
23 items as recorded in the packet and minutes.
AApprove/amend the meeting agenda
Agenda amended to add business cards as Item 8.a, then approved.
Agenda amended to add business cards as Item 8.a; motion carried.
1Floor Items
Public comments on baseball field netting vs. gate, Clifton Road drainage/driveway washout, and chicken acreage ordinance.
Public comment period; no motion recorded.
2Approve Fire Engine Bonding
Authorize moving forward with bond purchase process; appoint pricing committee and provide for later council ratification.
Pricing Committee appointed (Rainville and Pilon); sale to be presented August 13, 2013 to ratify pricing committee decision.
3Sheriff Update and Proposed 2014 Contract
Sheriff call update for June 2013; council reviewed proposed 2014 contract and requested alternate proposal for 10 hours vs. 8 hours.
No approval recorded; requested additional proposal for 10 hours vs. 8 hours for next workshop.
4aPlanning and Zoning: Hybben/Jenson Lot Line Reconfiguration and Easement Vacation
Approve lot line reconfiguration and easement vacation; adopt Resolution 2013-14.
Resolution 2013-14 adopted; motion carried.
4bPlanning and Zoning: Nelson/Pfaff request exception to Commercial Moratorium
Consider request to exempt properties from moratorium related to Viking Boulevard Transportation Study; council denied exception and adopted Resolution 2013-17 keeping properties not exempt.
Council voted to deny exception until study comes back (4 in favor; Scheffler opposed) and then adopted Resolution 2013-17 stating properties shall NOT be exempt; motion carried.
5Nowthen Lions request approval to install Lion Signs
Approve seven locations for Lions signs.
Seven locations approved; motion carried.
6.1Consent Agenda: Approve June 11, 2013 CC Minutes
Approved as part of consent agenda; motion carried.
6.2Consent Agenda: Approve audited bills/claims and net distribution reports
Claims #8178 through #8234 and #10127-#10128; net distribution reports dated June 11, June 17 and July 1, 2013.
Approved as part of consent agenda; motion carried.
6.3Consent Agenda: Financial Report
Approved as part of consent agenda; motion carried.
6.4Consent Agenda: Adopt Record Retention Schedule
Adopted as part of consent agenda; motion carried.
6.5Consent Agenda: Approve Proposals for 2013 Audit Services ($6580.00)
Approved as part of consent agenda; motion carried.
7aCouncil Items: Committee opening - appoint Road and Bridge Committee member
Appoint Al Viall to fill Road and Bridge Committee opening.
Al Viall appointed; motion carried.
7bCouncil Items: Threshing Show Booth - Rent Booth
Approve renting a booth with electricity at the Nowthen Threshing Show.
Approved; motion carried.
7cCouncil Items: Nowthen Then and Now Books (offer to purchase excess books)
Discussed offer; initial purchase motion died for lack of a second; later tabled for research.
Initial purchase motion died for lack of a second; matter later tabled pending research with auditor.
7dCouncil Items: Baseball Field Netting Quotes
Two proposals discussed; matter tabled to observe ball over-fence frequency and hear from field managers.
Tabled pending further observation and input from field managers; motion carried.
7eCouncil Items: Model Airplane Club Event (Complaints received - is IUP needed?)
Direct staff to verify location, investigate, and research nuisance ordinance before planner follow-up.
Staff directed to verify/investigate/research before planner follow-up; motion carried.
7fCouncil Items: New article or use same (for the 2013-2014 Commerce Resource Guide)
Use same article with minor edits; add Farmers Market and Nowthen Lions.
Use same article and touch up; motion carried.
8aIntroduction of New Items: Business Cards
Council reviewed proposed new business cards; staff to revise and bring back; consider glossy finish and logo shirts.
No vote recorded; direction to modify and return with options.
8bIntroduction of New Items: Chickens and required lot sizes
Consensus to have Planning & Zoning review ordinance for acreage required for chickens and other birds.
Consensus direction; no motion recorded.
8cIntroduction of New Items: Clifton Road driveway issues
Consensus to have Schulz and Glaze inspect driveway issue and report back.
Consensus direction; no motion recorded.
8dIntroduction of New Items: Farm Winery
Discussion about enforcement options; administrative fine not applicable; pending attorney discussions and data request; permit issue for Peacock Building; liquor license compliance checks question.
Discussion only; no motion recorded.
8eIntroduction of New Items: Seasonal Employees
Resubmit advertisement to hire seasonal employees for lawn mowing and plowing at $12.00 per hour.
Approved; motion carried.
What this meeting did about specific topics, organized by issue rather than by document.
Fire engine bonding / $165,000 GO equipment certificates and pricing committee
Council authorized moving forward with issuing bonds to finance a fire engine purchase and appointed a Pricing Committee (Rainville and Pilon) to review bids received and give final approval on the sale, with the bond sale to be presented again at the August 13, 2013 council meeting to ratify the committee’s decision.
Agenda: 2. Motions: M2. Speakers: Rainville.
2014 sheriff services contract review
Lt. Bouley provided a June 2013 sheriff services update, and the council briefly reviewed the proposed 2014 sheriff contract amount. At Meyer’s request, Lt. Bouley said he would bring an additional proposal showing 10 hours versus 8 hours to the next council workshop.
Agenda: 3. Speakers: Lt. Ron Bouley, Meyer.
Hybben/Jenson lot line reconfiguration and Jensens Pine Woods easement vacation (Resolution 2013-14)
Council approved the lot line reconfiguration between the Hybben and Jenson properties and approved vacating a drainage and utility easement in the Jensens Pine Woods plat, adopting Resolution 2013-14 as part of that action.
Agenda: 4a. Motions: M3.
Nelson/Pfaff request for exception to commercial moratorium (Resolution 2013-17)
Council considered Jeff Nelson and Kristin Pfaff’s request for an exception to the commercial moratorium tied to the Viking Boulevard transportation study, with Nelson describing hardship in selling and financing the property. Council voted to deny the exception until the study is completed (with Scheffler opposed), and then adopted Resolution 2013-17 stating the properties at PID 29-33-25-11-0011 and PID 29-33-25-11-0010 shall not be exempt from the moratorium for purposes of applying for an administrative subdivision and CUP.
Agenda: 4b. Motions: M4, M5. Speakers: Jeff Nelson, Rainville, Pilon, Scheffler.
Nowthen Lions sign locations
Council approved seven locations requested by the Nowthen Lions for installing Lions signs.
Agenda: 5. Motions: M6.
Consent agenda approvals (minutes, claims, financial report, records retention schedule, 2013 audit services)
Council approved the full consent agenda, including approval of the June 11, 2013 minutes, payment of audited bills/claims and payroll net distribution reports, the financial report, adoption of the record retention schedule, and approval of the 2013 audit services proposal amount listed in the agenda.
Agenda: 6.1, 6.2, 6.3, 6.4, 6.5. Motions: M7.
Nowthen Then and Now book purchase offer
Council discussed an offer to buy remaining 'Nowthen Then and Now' books for $7,040; a motion to purchase the books from the General Fund failed for lack of a second. The council then tabled the item so the clerk could check with the auditor on whether the purchase is allowable and what budget category it would fall under, and also suggested checking with the Lions and Heritage Committee.
Agenda: 7c. Motions: M11, M12. Speakers: Meyer, Schulz, Rainville, Scheffler, LaDoucer.
Baseball field netting vs. gate; netting quotes tabled
Council received two netting proposals ($10,900 from Arrow Fence and $11,200 from Century Fence) and heard public comments favoring a gate option rather than netting due to cost and durability concerns. Council tabled the netting decision until members can observe how many balls go over the fence and can hear from Terry Olson of the Nowthen Knights and other field managers.
Agenda: 1, 7d. Motions: M13. Speakers: Dale Ames, Meyer, Scheffler, Rainville.
Model airplane club complaints / nuisance ordinance follow-up
Council directed office staff to verify the actual location of the model airplane activity, do a basic investigation, and research the nuisance ordinance before the issue is presented to Stockman for follow-up.
Agenda: 7e. Motions: M14. Speakers: Rainville, Scheffler.
Clifton Road drainage and driveway washout complaint
A resident described ongoing drainage problems and driveway washouts after Clifton Road was tarred and banked toward his property, and later the council reached consensus to have Schulz and Glaze inspect the driveway issue on Clifton Road and bring information back to the council.
Agenda: 1, 8c. Speakers: John Haller, Schulz, Glaze.
Chickens ordinance (acreage requirement)
A resident asked the city to reconsider the ordinance requiring 3 acres or more to keep chickens, comparing allowances in other cities. Council later agreed by consensus to have Planning and Zoning review the ordinance for required acreage for chickens and other birds.
Agenda: 1, 8b. Speakers: Jessica Baron.
Farm winery compliance / CUP and permits
Council discussed a farm winery compliance situation, including whether administrative fines could be issued. The clerk reported the city attorney advised it is a land use issue tied to the CUP rather than a code violation for administrative fines, noted a data request from the Ohmans’ attorney had been responded to, and stated staff would address an issue of the Peacock Building being built without a permit; council discussed liquor license compliance checks as well.
Agenda: 8d. Speakers: Scheffler, LaDoucer, Rainville.
Seasonal employees hiring advertisement and pay rate
Council approved resubmitting an advertisement to hire seasonal employees for lawn mowing and plowing at $12.00 per hour.
Agenda: 8e. Motions: M16. Speakers: Schulz, Meyers.
17 motions on the record. Split votes are highlighted.
M1Meyer made a motion to approve the amended agenda.
moved by Meyer, seconded by Pilon
All in favor; motion carried.
M2Rainville made a motion to move forward with the purchasing of the bonds and to appoint a Pricing Committee and authorize them to move forward and look at the bids received and to give final approval on the sale of the bonds. Meyer seconded Rainville's motion with the addition that Rainville and Pilon be appointed as the Pricing Committee.
moved by Rainville, seconded by Meyer
All in favor; motion carried.
M3Scheffler made a motion to approve the Lot Line Reconfiguration and Easement Vacation and adopt Resolution 2013-14; Rainville seconded.
moved by Scheffler, seconded by Rainville
All in favor; motion carried.
M4Rainville made a motion to deny the request of the exception to commercial moratorium until the study comes back; Meyer seconded.
moved by Rainville, seconded by Meyer
M5Pilon made a motion to adopt Resolution 2013-17, that the properties at PID 29-33-25-11-0011 and PID 29-33-25-11-0010 shall NOT be exempt from the moratorium for the purposed of apply for an administrative subdivision and CUP as presented to be processed in accordance with the City Code based on the following findings: . The properties are the south edge of the commercial area southwest of Viking Boulevard/Nowthen Boulevard and it is likely the Viking Boulevard Transportation Plan would include a street west of Nowthen Boulevard along the south line of the sites. Until the frontage road study is done, it would be premature to allow any change in the condition of the property especially one that will establish separate entitlements to two principal uses. . There is no hardship justifying a variance to create a lot with less than the minimum lot width. The property owner has reasonable use of the existing property and is not entitled to be able to subdivide it unless all of the requirements of the Zoning Ordinance are met. . The subdivision of the property creates a commercial lot dependent upon direct access to Nowthen Boulevard. The intent of the Viking Boulevard Transportation Plan is to plan for future streets so that such access is not required.
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M6Meyer made a motion to approve the seven locations that the Nowthen Lions wish to install signs; Rainville seconded.
moved by Meyer, seconded by Rainville
All in favor; motion carried.
M7Rainville made a motion to approve the Consent agenda as presented; Meyer seconded.
moved by Rainville, seconded by Meyer
All in favor; motion carried.
M8Pilon made a motion to have a copy of the Fire Call Bills included in the Council Packets in the future; Rainville seconded.
moved by Pilon, seconded by Rainville
All in favor; motion carried.
M9Pilon made a motion to approve appointing Al Viall to fill the Road and Bridge Committee opening; Schulz seconded.
moved by Pilon, seconded by Schulz
All in favor; motion carried.
M10Meyer made a motion to approve renting a booth with electricity at the Nowthen Threshing Show; Pilon seconded.
moved by Meyer, seconded by Pilon
All in favor; motion carried.
M11Meyer made a motion for the City to purchase the books and present them for the sale at City events and give them to new residents within the City of Nowthen and purchase them out of the General Fund.
moved by Meyer
Motion dies for a lack of a second.
M12Meyer made a motion to table until LaDoucer can research this with the stated auditor; Rainville seconded.
moved by Meyer, seconded by Rainville
All in favor; motion carried.
M13Scheffler made a motion to table this matter until they can actually see for themselves how many balls are actually going over the fence; Rainville seconded.
moved by Scheffler, seconded by Rainville
All in favor; motion carried.
M14Rainville made a motion for office staff to verify the actual location, do a basic investigation and research the ordinance regarding the nuisance ordinance before it is presented to Stockman for follow-up; Scheffler seconded.
moved by Rainville, seconded by Scheffler
All in favor; motion carried.
M15Scheffler made a motion to use the same article and just touch it up a bit.
moved by Scheffler, seconded by Meyer
All in favor; motion carried.
M16Schulz made a motion to resubmit an advertisement to hire seasonal employees for lawn mowing and plowing at $12.00 per hour; Meyers seconded.
moved by Schulz, seconded by Meyers
All in favor; motion carried.
M17Meyer made a motion to adjourn the meeting at 9:35; Schulz seconded.
moved by Meyer, seconded by Schulz
All in favor; motion carried.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Proposed issue amount for fire truck financing discussed under fire engine bonding materials (GO equipment certificates).
debt_service · Fire engine bonding / equipment certificates
$165,000
unknown
Council approval status: not yet on record.
F2
Proposed 2014 Sheriff Contract amount reviewed by council.
contract · Sheriff services contract · FY 2014
$218,014
outflow
Council approval status: not yet on record.
F3
Audit services proposal amount listed and approved as part of the consent agenda.
audit · 2013 audit services · FY 2013
$6,580
outflow
F4
Total for selected claims in claims history covering Claim #8178 through #8234 and #10127-#10128 (approved as part of consent agenda).
expenditure · Audited bills / claims payment batch · FY 2013
$77,259.29
outflow
F5
Offer price discussed for purchasing remaining "Nowthen Then and Now" books; purchase motion died for lack of a second and item was tabled for research.
expenditure · Book purchase offer
$7,040
outflow
F6
Arrow Fence proposal amount for baseball field netting discussed under baseball field netting quotes; item tabled.
estimate · Baseball field netting quote
$10,900
outflow
Council approval status: not yet on record.
F7
Century Fence proposal amount for baseball field netting discussed under baseball field netting quotes; item tabled.
estimate · Baseball field netting quote
$11,200
outflow
Council approval status: not yet on record.
F8
Hourly wage stated for seasonal employees advertisement for lawn mowing and plowing.
salary · Seasonal employee pay rate
$12
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
I checked and we had adopted the general retention schedule in 1985.
What this is about
Prior adoption year of the city general records retention schedule.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Dale Ames of 22176 Sugar Bush Road NW. said that he is concerned about getting a net for the baseball field. The last 4 or 5 years, people have been climbing over the fence to retrieve the balls from the baseball field because of what happened seven years ago. A fence was put in 140 ft. behind the backstop, so they could not retrieve their balls.
— Dale Ames
What this is about
Recalls a fence installation about seven years prior and ongoing ball-retrieval issues over the last 4–5 years related to the baseball field.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
John Haller of 18633 Clifton Road said that he lives on the inside corner of 187th Ave and Clifton Road. Ever since they tarred Clifton Road, he has had water drainage problems.
— John Haller
What this is about
Recalls problems beginning when Clifton Road was tarred; suggests a prior road project decision/design that created drainage issues.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Jeff Nelson said that Stockman told him that the flag lot configuration was part of the frontage road configuration. When he brought the site plan to the Township several years ago, the driveway was to create access to the property in the back, not anything about a future frontage road.
— Jeff Nelson
What this is about
Recalls earlier township-era discussions/approvals about the flag-lot driveway and whether it related to future frontage road planning.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
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