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Tuesday, December 8, 2015
Agenda
Not posted
What was on the agenda.
One-line summary
Council held the Truth in Taxation hearing with no public testimony, adopted the 2016 levy and budget resolution, waived the Halldorson assessment, approved a variance and a lot split, approved consent items including bills and tobacco licenses, tabled the wage study bid award, and took several council actions (policy, appointments, operations).
25 items as recorded in the packet and minutes.
TNTTruth in Taxation Hearing
Public hearing on budget and tax issues prior to adopting final levy.
No one spoke; hearing opened and closed.
CC-0Approve/amend the meeting agenda
Agenda amended to add Floor Items under Item #9 New Items.
CC-1Sheriff Update
Update from Sgt. Andy Knots; no reports with new system; holiday package theft warning.
CC-2Floor Items (public comments)
Public opportunity to address Council.
Public comments by Dan Williams and remarks/discussion with Speaker Kurt Daudt; Council directed staff to send legislative thank-you/support letter.
CC-3Alexandria House - Request for Donation
Approved donation of $500 for 2015 and $500 for 2016.
CC-4Richard & Teresa Halldorson - Appeal of assessment
Approved Resolution 2015-21 waiving the 2016 special assessment on Richard Halldorson.
CC-5Approve Final Budget and Levy - Adopt Resolution 2015-20
Adopt final property tax levy collectable in 2016.
Motion carried 3-2 (Pilon and Rainville opposed).
CC-6aPlanning and Zoning: Sam Wolverton variance (19155 Burns Parkway)
Variance requested to place a garage 48.3 feet closer to Burns Parkway than the existing home (PID 29-33-25-42-0005).
Approved variance as recommended by P&Z and Council Findings and Decision dated Dec. 8, 2015.
CC-6bPlanning and Zoning: Kent Roessler 10-acre lot split (4870 Viking Blvd.)
Minor subdivision request for a 10-acre lot split from a 40-acre parcel (PID 25-33-25-12-0001).
Approved lot split; Rainville opposed (4-1).
CC-6c1Code Enforcement Updates: Rohach - Request for Council action
Directed staff to work with Rohach on goals/timelines and report back in January.
CC-6c2Code Enforcement Updates: Phone and Email Complaints - Request for Council action
Continue processing complaints as previously directed; referenced August 2014 minutes.
CC-7Consent Agenda (Minutes, Financial Report, Audited Bills/Claims, Tobacco licenses)
Items 1.1–1.4 on consent agenda.
Approved as presented.
CC-8aRFP Wage and Compensation Study - Bid opening / award discussion
Bid amounts presented; Council tabled decision.
Tabled until January workshop; questions to be submitted by Dec. 21 for consultant response.
CC-8bProposed City Council Policy Amendment - Chapter 4 (Liaisons)
Effective January 1, 2016.
CC-8cProposed Ordinance Amendments (Revise Ord. 2013-02)
Tabled to January; committee chairs to review and attend January workshop.
CC-8dMove Forward with P&Z Commission appointment (Bettinger)
Appoint John Setala to Planning & Zoning Commission.
CC-8eCouncil Directives (Reighard)
No direction noted.
CC-8fJanuary Workshop Date Change to January 6th (Bettinger)
Changed to Wednesday, January 6th at 5:30 PM.
CC-8gApproval to purchase new stairs for Recycling Center (Scheffler)
Purchase new stairs for recycling dumpster and mark them as city property.
CC-8hRecycling Update (Scheffler)
Update given at workshop.
CC-8iAnoka Record - Unsolicited Mail (Bettinger)
Council members may opt out of receiving the Anoka County Record; staff to advise paper.
Motion carried 4-1 (Pilon opposed).
CC-8jProposed Land Use Signs
Research sign specifications and cost options for variance/public hearing signs.
CC-8kPart-Time Snow-Plowers
Approve list and pay; direct background/driving checks and insurance clarification.
Two motions: approve list/pay; and direct internal staff to run checks and consult insurance.
CC-8lRequest approval to terminate Park and Rec. Recording Secretary Contract (30 days written notice)
Consensus to have Kelly Pearo continue Park and Rec minutes.
CC-9Introduction of New Items (Floor items added) / Council procedural motion / Adjourn
Included Rainville response to prior statements; motion that such items be brought up as a floor item; adjournment.
Council adopted procedural motion and adjourned at 7:50 PM.
What this meeting did about specific topics, organized by issue rather than by document.
2016 final levy and budget (Resolution 2015-20)
After the Truth in Taxation hearing (with no public testimony), the Council debated the 2016 levy and budget, including concerns about planning and justification for capital improvement transfers. The Council adopted Resolution 2015-20 for the final property tax levy collectable in 2016 by a 3–2 vote, with Pilon and Rainville opposed.
Agenda: TNT, CC-5. Motions: M-05. Speakers: Pilon, Rainville, Bettinger, Reighard.
Halldorson special assessment appeal (Resolution 2015-21)
Council approved Resolution 2015-21 waiving Richard Halldorson’s 2016 special assessment related to an unpaid code enforcement penalty, as presented under the assessment appeal agenda item.
Agenda: CC-4. Motions: M-04.
Alexandra House donation request
Council approved a donation of $500 for 2015 and $500 for 2016 to Alexandra House, as requested in meeting materials and approved by motion during the meeting.
Agenda: CC-3. Motions: M-03.
Wolverton variance for accessory building location (19155 Burns Parkway)
Council approved Sam Wolverton’s requested variance to place a garage 48.3 feet closer to Burns Parkway than the existing home, based on the Planning & Zoning Commission recommendation and the City Council findings and decision dated December 8, 2015.
Agenda: CC-6a. Motions: M-06.
Roessler 10-acre lot split (4870 Viking Boulevard)
Council approved Kent Roessler’s request for a 10-acre lot split from a 40-acre parcel, with discussion about whether to require showing dedication for park/trail and transportation plan consistency; the motion carried 4–1 with Rainville opposed. Roessler also stated he wanted to address the Council in February about how his request was handled and what he was charged.
Agenda: CC-6b. Motions: M-07. Speakers: Roessler, Scheffler, Rainville, Reighard, Pilon.
Wage and Compensation Study RFP
Council received four bids for the wage and compensation study and tabled the decision until the January workshop, directing that questions be submitted by December 21 for consultant responses. The minutes record the bid amounts but no contract award at this meeting.
Agenda: CC-8a. Motions: M-11. Speakers: Rainville, Scheffler, Bettinger, Reighard, Pilon.
Code enforcement actions: Rohach goals/timelines and complaint intake
Council directed staff to work with Rohach to create self-identified goals and timelines with follow-up inspections and bring that to the January council meeting. Council also voted to continue processing phone and email complaints as previously directed, referencing August 2014 City Council minutes.
Agenda: CC-6c1, CC-6c2. Motions: M-08, M-09.
Recycling center stairs and related claims
Council approved purchasing new stairs for the recycling dumpster and marking them 'Property of the City of Nowthen.' The meeting packet also listed a Grainger 'Rolling Platform (stairs) for Recycling' claim for $802.00 within the audited bills approved on consent.
Agenda: CC-8g, CC-7. Motions: M-16, M-10. Speakers: Scheffler, Pilon.
22 motions on the record. Split votes are highlighted.
M-01Scheffler made a motion to approve the amended agenda; Pilon seconded. All in favor; motion carried.
moved by Scheffler, seconded by Pilon
All in favor; motion carried.
M-02Rainville made a motion to direct staff to send a letter to the Senator and both House Representatives thanking them for funding and to ask for additional support; Pilon seconded. All in favor; motion carried.
moved by Rainville, seconded by Pilon
All in favor; motion carried.
M-03Rainville made a motion to approve a donation of $500 for 2015 and 2016 to the Alexandra House; Bettinger seconded. All in favor; motion carried.
moved by Rainville, seconded by Bettinger
All in favor; motion carried.
M-04Rainville made a motion to approve Resolution 2015-21, A Resolution Waiving the 2016 Special Assessment on Richard Halldorson; Reighard seconded. All in favor; motion carried.
moved by Rainville, seconded by Reighard
All in favor; motion carried.
M-05Bettinger made a motion to adopt Resolution 2015-20, a Resolution Adopting the Final Property Tax Levy Collectable in 2016; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
M-06Bettinger made a motion to approve the request for a variance by Sam Wolverton, as recommended by the Planning and Zoning Commission and the City Council's Findings and Decision dated December 8, 2015; Pilon seconded. All in favor; motion carried.
moved by Bettinger, seconded by Pilon
All in favor; motion carried.
M-07Bettinger made a motion to approve request for a 10 acre lot split, as recommended by the Planning and Zoning Commission and the City Council Findings of Fact and Decision dated December 8, 2015; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
M-08Bettinger made a motion to have staff work with Rohach to come up with self- embossed goals and time lines with follow up inspections and have that brought to the January Council Meeting; Rainville seconded. All in favor; motion carried.
moved by Bettinger, seconded by Rainville
All in favor; motion carried.
M-09Pilon made a motion to continue processing the complaints as previously directed (See August 2014 CC Minutes); Rainville seconded. All in favor; motion carried.
moved by Pilon, seconded by Rainville
All in favor; motion carried.
M-10Bettinger made a motion to approve the Consent Agenda, as presented; Reighard seconded. All in favor; motion carried.
moved by Bettinger, seconded by Reighard
All in favor; motion carried.
M-11Rainville made a motion to postpone and table the discussion on the Wage and Compensation Study; Pilon seconded.
moved by Rainville, seconded by Pilon
All in favor; motion carried.
M-12Scheffler made a motion to approve the amended Proposed City Council Policy, with an effective date of January 1, 2016; Rainville seconded.
moved by Scheffler, seconded by Rainville
All in favor; motion carried.
M-13Rainville made a motion to table this until the January meeting and to present this information to the three (3) Committee Chairs for their review and input and to ask that they attend the January Workshop; Pilon seconded.
moved by Rainville, seconded by Pilon
All in favor; motion carried.
M-14Bettinger made a motion to appoint John Setala to the Planning and Zoning Commission; Scheffler seconded. All in favor; motion carried.
moved by Bettinger, seconded by Scheffler
All in favor; motion carried.
M-15Pilon made a motion to approve changing the January Workshop date to Wednesday, January 6th at 5:30 PM; Rainville seconded. All in favor; motion carried.
moved by Pilon, seconded by Rainville
All in favor; motion carried.
M-16Scheffler made a motion to approve purchasing new stairs for the recycling dumpster at the recycling center and to mark on them "Property of the City of Nowthen"; Pilon seconded. All in favor; motion carried.
moved by Scheffler, seconded by Pilon
All in favor; motion carried.
M-17Bettinger made a motion to have the Commission and Council Member advise LaDoucer if they no longer wish to receive the Anoka County Record and to advise the Record of those who no longer wish to receive them; Reighard seconded.
moved by Bettinger, seconded by Reighard
M-18Pilon made a motion to direct staff to contact Ramsey and Andover on what size signs they are using, including other specifications and crash worthy and check into cost options with Trans Signal, Anoka County and Elk River (cost to include stands, bolts, sandbags, etc.) for two (2) land use, one as a variance and one as a public hearing sign; Bettinger seconded. All in favor; motion carried.
moved by Pilon, seconded by Bettinger
All in favor; motion carried.
M-19Bettinger made a motion to approve the list of Snowplowers, with the pay presented; Reighard seconded.
moved by Bettinger, seconded by Reighard
All in favor; motion carried.
M-20Rainville made a motion to direct internal staff to perform background checks on all renewals and new drivers to determine that there is a valid driver's license; and submit that information to the insurance company to obtain approval for liability issues and to obtain clarification on how long after consuming alcohol does a driver have to wait before they could drive. Pilon seconded. All in favor; motion carried.
moved by Rainville, seconded by Pilon
All in favor; motion carried.
M-21Bettinger said that he makes a motion that any items like this be brought up as a floor item; Scheffler seconded and stated that he doesn't like the fact that they are using the Council minutes to broadcast their opinion. All in favor; motion carried.
moved by Bettinger, seconded by Scheffler
All in favor; motion carried.
M-22Bettinger made a motion to adjourn the City Council Meeting at 7:50 PM; Pilon seconded. All in favor; motion carried.
moved by Bettinger, seconded by Pilon
All in favor; motion carried.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F-01
Donation approved to Alexandra House for 2015.
donation · Alexandra House · FY 2015
$500
outflow
F-02
Donation approved to Alexandra House for 2016.
donation · Alexandra House · FY 2016
$500
outflow
F-03
Special assessment on Richard Halldorson waived by Resolution 2015-21; resolution text states $917.96 ($866.00 plus $51.96 penalty).
assessment · Halldorson assessment waiver · FY 2016
$917.96
unknown
F-04
Total Tax Capacity & Market Based Levies under Resolution 2015-20.
levy · 2016 levy total · FY 2016
$1,351,730
inflow
F-05
General Revenue - Proposed Levy under Resolution 2015-20.
levy · 2016 levy - General Revenue · FY 2016
$1,211,255.46
inflow
F-06
Bonded Indebtedness - Proposed Levy GO Special Assessment line item in Resolution 2015-20 (shown as $2,667.81 in table).
debt_service · 2016 levy - Basalt Street Bond/GO special assessment (table line) · FY 2016
$296,667.81
inflow
F-07
Other (Certificate/Indebtedness) proposed levy amount in Resolution 2015-20.
debt_service · 2016 levy - Certificate/Indebtedness · FY 2016
$29,887.2
inflow
F-08
Refunding (G.O. CIP) proposed levy amount in Resolution 2015-20.
debt_service · 2016 levy - Refunding (G.O. CIP) · FY 2016
$88,725
inflow
F-09
Other (G.O. Equip Certificate) proposed levy amount in Resolution 2015-20.
debt_service · 2016 levy - G.O. Equip Certificate · FY 2016
$19,194.53
inflow
F-10
Claims History total for selected claims in audited bills list (Claim #9776 through #9833).
expenditure · Audited bills total (selected claims)
$97,424.29
outflow
F-11
Grainger purchase: Rolling Platform (stairs) for Recycling (Claim #9833).
expenditure · Claims - Recycling stairs platform
$802
outflow
F-12
The Planning Company planning services invoice in claims list (Claim #9827).
expenditure · Claims - Planning services
$665
outflow
F-13
Popple Creek Repair & Manufacturing handrail for handicap ramp (Claim #9819) referenced as to be held until final acceptance.
expenditure · Claims - Handicap ramp handrail
$4,650
outflow
F-14
Clerk email recommended reducing payment to The Planning Company to $6,498.23 (from claim #9827).
expenditure · Claims adjustment recommendation (not adopted in minutes)
$64,823
outflow
Council approval status: not yet on record.
F-15
Tobacco license application fee stated as paid by both Bill's Superette and Burns Bottle Shop.
license · Tobacco license fees · FY 2016
$125
inflow
F-16
Burns Bottle Shop paid $500 tobacco violation (not a new council action, but noted in memo supporting license approval).
fine · Tobacco violation payment · FY 2016
$500
inflow
F-17
Bid amount presented for Flaherty/Hood P.A. for wage and compensation study (no award; item tabled).
contract · Wage study bid
$5,980
outflow
F-18
Bid amount presented for Springsted for wage and compensation study (no award; item tabled).
contract · Wage study bid
$4,607
outflow
F-19
Bid amount presented for Laumeyer for wage and compensation study (no award; item tabled).
contract · Wage study bid
$4,500
outflow
F-20
Bid amount presented for Cost Review Service for wage and compensation study (no award; item tabled).
contract · Wage study bid
$500,000
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Williams added that people come up to the podium with some good ideas. He thinks that the Council should have some place at the workshops to go over the floor items. William thinks those ideas just die at the podium.
— Dan Williams
What this is about
Speaker refers back to prior meetings’ floor items and suggests a process to review them at workshops so ideas don’t ‘die at the podium.’
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Pilon made a motion to continue processing the complaints as previously directed (See August 2014 CC Minutes);
— Pilon
What this is about
Motion explicitly references an earlier decision in the August 2014 City Council minutes regarding complaint processing.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Bettinger said that even the Mayor had mentioned at the September Proposed Budget Meeting that they probably didn't even have enough in those funds.
— Bettinger
What this is about
Councilmember recalls statements from the September proposed budget meeting about adequacy of equipment/capital funds.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Councilmembers and staff discussed at the workshop the need of confirming with the insurance company and the County, as far as driving records.
— Rainville
What this is about
Reference to prior workshop discussion about insurance and driving record checks for snowplowers.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
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