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Tuesday, January 14, 2014
Agenda
Not posted
What was on the agenda.
One-line summary
Council amended the agenda; approved the full consent agenda (minutes, financials, bills, ordinance summaries, resolutions, and a residential recycling agreement); approved a new 5-year copier lease; denied a seasonal employee phone stipend but directed a seasonal labor plan and requested documentation on existing phone stipends; and gave direction for Lions ice fishing contest support and invoice tracking improvements.
18 items as recorded in the packet and minutes.
AllegianceAllegiance
Agenda lists 'Allegiance' but minutes do not record an action or outcome for this item.
Clerk Reads the Meeting PolicyClerk Reads the Meeting Policy
Agenda lists clerk reading the meeting policy but minutes do not record an action or outcome for this item.
Approve/amend agendaApprove/amend the meeting agenda
Agenda amended to add: 3.c 5th Annual Nowthen Lions Fishing Contest; Council direction re Nov 19, 2013 Road & Bridge meeting; and council ideas re vendor billing addresses/pin numbers.
Motion carried to amend the agenda as presented (with additions).
Floor ItemsFloor Items
Public comment opportunity (3 minutes).
Minutes state there were no issues to be discussed.
1Sheriff Update
Sheriff liaison and calls-for-service update; Explorer Program recruitment mentioned for newsletter.
Update provided; no vote recorded.
2.1Consent Agenda Item 1.1
Approve the December 10, 2013 City Council Meeting Minutes.
Approved as part of a single motion approving all 9 consent agenda items.
2.2Consent Agenda Item 1.2
Financial Report
Approved as part of a single motion approving all 9 consent agenda items.
2.3Consent Agenda Item 1.3
Approve All Audited Bills Claim #8512 through 8567, plus Net distribution Reports dated December 10th, 16th, 18th, 2013 and January 2, 2014.
Approved as part of a single motion approving all 9 consent agenda items.
2.4Consent Agenda Item 1.4
Approve summary Ordinance #9 for publication
Approved as part of a single motion approving all 9 consent agenda items.
2.5Consent Agenda Item 1.5
Approve Summary Ordinance #10 for publication
Approved as part of a single motion approving all 9 consent agenda items.
2.6Consent Agenda Item 1.6
Adopt Resolution 2014-01 - A Resolution Making Appointments
Approved as part of a single motion approving all 9 consent agenda items.
2.7Consent Agenda Item 1.7
Adopt Resolution 2014-02 - A Resolution Appointing Responsible Authority.
Approved as part of a single motion approving all 9 consent agenda items.
2.8Consent Agenda Item 1.8
Adopt Resolution 2014-03 - A Resolution Making Formal Appointments to Commission and Committees
Approved as part of a single motion approving all 9 consent agenda items.
2.9Consent Agenda Item 1.9
Approve Agreement for Residential Recycling Program
Approved as part of a single motion approving all 9 consent agenda items.
3.aApprove Upgrade to Copier Lease with new 5 year lease
Motion carried to approve the upgrade/new 5-year lease.
3.bSeasonal Employee - Phone Stipend
Discussion of proposed $20 stipend for seasonal employee; council ultimately denied seasonal stipend and requested information about existing employee stipends and seasonal labor planning.
This agenda line item involved multiple actions: (1) motion passed to deny the seasonal phone stipend; (2) motion passed directing a seasonal labor plan; (3) motion passed to bring stipend billing documentation to a workshop (with attorney legality check). See motions.
4Introduction of New Items
Minutes state there were no new items.
AdjournMeeting Adjourned
Motion carried to adjourn; minutes record adjournment at 8:40 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Consent agenda approvals (minutes, financials, claims, ordinances, resolutions, recycling agreement)
The council approved the entire consent agenda in one vote, including approval of the December 10, 2013 council minutes, the financial report, payment of audited bills for claims #8512 through #8567 plus net distribution reports on specified dates, publication of summary ordinances #9 and #10, adoption of Resolutions 2014-01 through 2014-03 (appointments and responsible authority), and approval of the residential recycling program agreement.
Agenda: 2.1, 2.2, 2.3, 2.4, 2.5, 2.6, 2.7, 2.8, 2.9. Motions: M2. Speakers: Rainville, Pilon.
Copier lease upgrade (new 5-year lease)
Council approved an upgrade to the city copier lease by entering into a new 5-year lease, as requested under council items.
Agenda: 3.a. Motions: M3. Speakers: Scheffler, Schulz.
Seasonal employee phone stipend and seasonal labor planning
Council discussed a proposed $20 monthly phone stipend for a new seasonal employee compared with $40 monthly stipends for full-time employees. After discussion, council denied the seasonal stipend, directed that Joe Glaze develop a plan for seasonal labor within a 180-day work limit, and voted to bring to a workshop a copy of one month of billing from employees who receive stipends (with personal information redacted) and to check with Attorney Ruppe whether requesting this information is legal.
Agenda: 3.b. Motions: M4, M5, M6. Speakers: Schulz, Rainville, Scheffler, Meyer, Pilon, Ms. Mahutga.
Nowthen Lions ice fishing contest staffing and plowing direction
Council discussed plowing and cleanup support for the 5th Annual Nowthen Lions Fishing Contest at Twin Lakes Park (Feb. 1), including concerns about the reported time spent plowing. Council appointed the Mayor and LaDoucer to give staff directive on parking lot plowing and other duties for the event, including garbage cleanup on Monday following the contest.
Motions: M7. Speakers: Rainville, Schulz, Pilon, Scheffler, Meyer.
Road & Bridge complaints and follow-up from November 19, 2013 Road & Bridge meeting
Council discussed residents' complaints from the November 19, 2013 Road & Bridge meeting, including that an anonymous letter had been distributed inviting residents to the meeting and dissatisfaction with road conditions. Council discussed how complaints should be handled (including a suggestion residents file formal complaints) and talked about road-related topics such as dust control spending, road crown, which roads receive dust coating, carbide tips for the grader, and grader training; Pilon said he would call a CAT salesman to provide training at no charge.
Speakers: Rainville, Scheffler, Ms. Mahutga, Schulz, Meyer, Pilon.
Invoice details (addresses or PIN numbers) for planner and building official billings
Council discussed wanting better detail on city-paid invoices—specifically billing addresses or, if no address exists, PIN numbers—on invoices from the planner and building official. Council also discussed interest in permit and home-building activity reporting. Council voted to have staff provide billing addresses or PIN numbers on those invoices going forward.
Motions: M8. Speakers: Rainville, Mahutga, Pilon.
9 motions on the record. Split votes are highlighted.
M1Meyer made the motion to amend the meeting agenda as presented.
moved by Meyer, seconded by Rainville
all in favor
M2Rainville made the motion to approve all 9 items on the Consent Agenda, as presented.
moved by Rainville, seconded by Pilon
all in favor
M3Scheffler made the motion to the upgrade to the Nowthen Copier Lease with a New 5 Year Lease.
moved by Scheffler, seconded by Schulz
all in favor
M4Scheffler made the motion to deny a phone stipend for the Nowthen Seasonal Employee.
moved by Scheffler, seconded by Rainville
all in favor
M5Pilon made the motion to recommend Council direct Joe glaze to come up with a plan for seasonal labor (180 days in year).
moved by Pilon, seconded by Rainville
all in favor
M6Rainville made the motion to bring to the next workshop a copy of one month's billing from the employees that are given a stipend. They can cross out any personal information on it. She would like to know what the monthly bill is, what it covers and if it shows usage during the work hours of 7 - 3:30 pm. Scheffler said he would like to add - to confer with Attorney Ruppe first to check if it is legal to do this;
moved by Rainville, seconded by Pilon
all in favor
M7Rainville made the motion to Appoint Mayor & LaDoucer to give staff directive on parking lot plowing and other miscellaneous duties for the Ice Fishing Contest held on Feb. 1st on behalf of the Nowthen Lions to include also clean up of the garbage on Monday.
moved by Rainville, seconded by Meyer
all in favor
M8Rainville made the motion to have staff provide billing address or pin numbers on the invoices that the City pays to the Planner and the the Building Official.
moved by Rainville, seconded by Pilon
all in favor
M9Meyer made the motion to adjourn.
moved by Meyer, seconded by Rainville
all in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Total for selected claims (Claims History) included in 'Approve All Audited Bills Claim #8512 through 8567'.
invoice · Audited bills/claims 8512-8567
$130,986.43
outflow
F2
Contract maximum reimbursement under Anoka County residential recycling program agreement (project maximum not to exceed).
grant · Residential recycling program agreement · FY 2014
$32,772
inflow
F3
Anoka County stated funding it will receive in SCORE funds during 2014 (referenced in the recycling agreement).
grant · Residential recycling program agreement (county funding source) · FY 2014
$818,365
inflow
F4
Anoka County stated funding it will receive in LRDG funds during 2014 (referenced in the recycling agreement).
grant · Residential recycling program agreement (county funding source) · FY 2014
$270,984
inflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Rainville said that at the November 19th Road & Bridge Meeting there were residents there who had received an anonymous letter in their mailboxes to come to the R & B Meeting to discuss roads.
— Rainville
What this is about
Reference to the November 19, 2013 Road & Bridge Meeting and an anonymous letter encouraging attendance/complaints.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.