Agenda spine

6 items as recorded in the packet and minutes.

1. 1CALL TO ORDER

   Mayor Pilon called the work session to order and roll call was taken.

   Call to order and roll call only.

   • call to order

   No action
   p. 1↗Meeting City Council Work Session — Minutes (2024-04-15)# 1. CALL TO ORDER Mayor Pilon called the work session to order at 5:06 p.m. Roll Call by Administrator Lehner. Present: Mayor Pilon, Council Members Breyen, Alders, and Fladebo. Rainville is excused.

2. AGENDAAGENDA

   The council approved the agenda as presented.

   Approved as presented.

   • agenda approval

   Approved
   p. 1↗Meeting City Council Work Session — Minutes (2024-04-15)AGENDA MOTION BY COUNCIL MEMBER BREYEN, SECOND BY ALDERS TO APPROVE THE 事 AGENDA AS PRESENTED. 4 AYES. MOTION CARRIED.

3. 2ACCEPT THE RESIGNATION FROM SUE SCHMIT AS ADMINISTRATIVE ASSISTANT

   The council accepted Sue Schmit's resignation as administrative assistant and directed staff to post the position on the League of Minnesota Cities site and the city website, while also looking into staffing agency costs.

   Resignation accepted; posting direction approved; agency costs to be investigated for possible later approval.

   • administrative assistant resignation
   • staffing

   Approved
   p. 1↗Meeting City Council Work Session — Minutes (2024-04-15)2\. ACCEPT THE RESIGNATION FROM SUE SCHMIT AS ADMINISTRATIVE ASSISTANT.p. 1↗Meeting City Council Work Session — Minutes (2024-04-15)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY ALDERS TO ACCEPT THE RESIGNATION OF SUE SCHMIT. 4 AYES. MOTION CARRIED.p. 2↗Meeting City Council Work Session — Minutes (2024-04-15)Staff Direction from Council: Post the position on the LMC site and city website. Investigate the cost of agency, minimum timeline, and price. Another meeting will be needed to approve an agency if costs are reasonable.p. 2↗Meeting City Council Work Session — Minutes (2024-04-15)MAYOR PILON AMENDED HIS MOTION TO INCLUDE POSTING IT ON THE LMC WEBSITE AND THE CITY WEBSITE. 4 AYES. MOTION CARRIED.

4. ADJOURN-1ADJOURN

   Council Member Alders moved to adjourn before the meeting later reopened.

   Meeting adjourned at 5:58 p.m., then later reopened at 6:03 p.m.

   • adjournment

   Approved
   p. 2↗Meeting City Council Work Session — Minutes (2024-04-15)MOTION BY COUNCIL MEMBER ALDERS TO ADJOURN. Meeting adjourned at 5:58 p.m.

5. REOPENED-START-TIMECouncil meeting start time

   After the meeting reopened, the mayor proposed starting council meetings at 6:00 p.m.; the council approved starting council meetings at 6:00 p.m. beginning with the May 14 meeting, and staff was to post the change on the website.

   Council meeting start time changed to 6:00 p.m. beginning with the May 14 meeting; Planning and Zoning was discussed but no separate vote is recorded.

   • meeting start time

   Approved
   p. 2↗Meeting City Council Work Session — Minutes (2024-04-15)THE MEETING RE-OPENED AT 6:03 P.M. AFTER EATING WITH THE SAME COUNCIL MEMBERS PRESENT at 6:03 p.m. Mayor Pilon suggested moving the start time of council meetings to 6:00 p.m. rather than 7:00 p.m. with no new business after (1 hour before what it says in the policy). Beginning with the May meeting. And to propose tha…p. 2↗Meeting City Council Work Session — Minutes (2024-04-15)MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO START COUNCIL MEETINGS AT 6:00 PM BEGINNING WITH THE MAY 14TH MEETING. 4 AYES. MOTION CARRIED. Staff to post on the website.

6. ADJOURN-2ADJOURN

   Council Member Alders moved to adjourn, and the meeting adjourned at 6:07 p.m.

   Meeting adjourned at 6:07 p.m.

   • adjournment

   Approved
   p. 2↗Meeting City Council Work Session — Minutes (2024-04-15)MOTION BY COUNCIL MEMBER ALDERS TO ADJOURN. Meeting Adjourned at 6:07 p.m.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Agenda approval

  The council approved the work session agenda as presented, with four ayes and the motion carried.

  Agenda: AGENDA. Motions: MOT-1. Speakers: Breyen, Alders.

• Sue Schmit resignation and administrative assistant staffing

  The council accepted Sue Schmit’s resignation as administrative assistant. Staff discussed reviewing and posting the job description, temporary help options, a possible $20 compensation arrangement for council members helping in the office, and staffing agency costs. The council concluded council members may volunteer without compensation, directed staff to post the position on the League of Minnesota Cities and city websites, and asked staff to investigate agency cost, timing, and pricing for possible later approval.

  Agenda: 2. Motions: MOT-2, MOT-3. Speakers: Pilon, Breyen, Alders, Lehner, Johnson.

• Council meeting start time

  After the meeting reopened, Mayor Pilon suggested moving regular council meetings from 7:00 p.m. to 6:00 p.m. and also proposing that Planning and Zoning begin at 6:00 p.m. The council voted to start council meetings at 6:00 p.m. beginning with the May 14 meeting, and staff was directed to post the change on the website.

  Agenda: REOPENED-START-TIME. Motions: MOT-5. Speakers: Pilon, Fladebo.

• Adjournments and reopening

  Council Member Alders moved to adjourn at 5:58 p.m. The meeting then reopened at 6:03 p.m. with the same council members present, took up the meeting start-time discussion, and adjourned again at 6:07 p.m.

  Agenda: ADJOURN-1, ADJOURN-2. Motions: MOT-4, MOT-6. Speakers: Alders.

Motions and votes

6 motions on the record. Split votes are highlighted.

• MOT-1MOTION BY COUNCIL MEMBER BREYEN, SECOND BY ALDERS TO APPROVE THE 事 AGENDA AS PRESENTED.

  moved by Breyen, seconded by Alders

  Passed

  • YMayor Pilon
  • YBreyen
  • YAlders
  • YFladebo
  • ·Rainville

  p. 1↗Meeting City Council Work Session — Minutes (2024-04-15)MOTION BY COUNCIL MEMBER BREYEN, SECOND BY ALDERS TO APPROVE THE 事 AGENDA AS PRESENTED. 4 AYES. MOTION CARRIED.p. 1↗Meeting City Council Work Session — Minutes (2024-04-15)Present: Mayor Pilon, Council Members Breyen, Alders, and Fladebo. Rainville is excused.

• MOT-2MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY ALDERS TO ACCEPT THE RESIGNATION OF SUE SCHMIT.

  moved by Breyen, seconded by Alders

  Passed

  • YMayor Pilon
  • YBreyen
  • YAlders
  • YFladebo
  • ·Rainville

  p. 1↗Meeting City Council Work Session — Minutes (2024-04-15)MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY ALDERS TO ACCEPT THE RESIGNATION OF SUE SCHMIT. 4 AYES. MOTION CARRIED.p. 1↗Meeting City Council Work Session — Minutes (2024-04-15)Present: Mayor Pilon, Council Members Breyen, Alders, and Fladebo. Rainville is excused.

• MOT-3MAYOR PILON AMENDED HIS MOTION TO INCLUDE POSTING IT ON THE LMC WEBSITE AND THE CITY WEBSITE.

  moved by Mayor Pilon

  Passed

  • YMayor Pilon
  • YBreyen
  • YAlders
  • YFladebo
  • ·Rainville

  p. 1↗Meeting City Council Work Session — Minutes (2024-04-15)MAYOR PILON MOTIONED TO POST THE POSITION ON THE LEAGUE OF MINNESOTA CITIES AND WEBSITE FOR 2 WEEKS UNITIL APRIL 29TH 2024 AND HAVE INTERVIEWS MID-MAY.p. 2↗Meeting City Council Work Session — Minutes (2024-04-15)MAYOR PILON AMENDED HIS MOTION TO INCLUDE POSTING IT ON THE LMC WEBSITE AND THE CITY WEBSITE. 4 AYES. MOTION CARRIED.p. 1↗Meeting City Council Work Session — Minutes (2024-04-15)Present: Mayor Pilon, Council Members Breyen, Alders, and Fladebo. Rainville is excused.

• MOT-4MOTION BY COUNCIL MEMBER ALDERS TO ADJOURN.

  moved by Alders

  Passed

  Meeting adjourned at 5:58 p.m.

  p. 2↗Meeting City Council Work Session — Minutes (2024-04-15)MOTION BY COUNCIL MEMBER ALDERS TO ADJOURN. Meeting adjourned at 5:58 p.m.

• MOT-5MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO START COUNCIL MEETINGS AT 6:00 PM BEGINNING WITH THE MAY 14TH MEETING.

  moved by Mayor Pilon, seconded by Fladebo

  Passed

  • YMayor Pilon
  • YBreyen
  • YAlders
  • YFladebo
  • ·Rainville

  p. 2↗Meeting City Council Work Session — Minutes (2024-04-15)MOTION BY MAYOR PILON, SECONDED BY FLADEBO TO START COUNCIL MEETINGS AT 6:00 PM BEGINNING WITH THE MAY 14TH MEETING. 4 AYES. MOTION CARRIED.p. 1↗Meeting City Council Work Session — Minutes (2024-04-15)Present: Mayor Pilon, Council Members Breyen, Alders, and Fladebo. Rainville is excused.

• MOT-6MOTION BY COUNCIL MEMBER ALDERS TO ADJOURN.

  moved by Alders

  Passed

  Meeting Adjourned at 6:07 p.m.

  p. 2↗Meeting City Council Work Session — Minutes (2024-04-15)MOTION BY COUNCIL MEMBER ALDERS TO ADJOURN. Meeting Adjourned at 6:07 p.m.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• FIN-1

  An option discussed in the packet was paying two council members $20 for dedicated time helping in the office; the conclusion was that council members may volunteer but not be compensated.

  salary · Council member office help compensation option · FY 2024

  $20

  outflow

  Council approval status: not yet on record.

  p. 1↗Meeting City Council Work Session — Minutes (2024-04-15)Discussion: Other options in the packet included using two (2) council members to be assigned times to help at the office and pay them $20 for their time helping out as dedicated time and/or hiring a temporary administrative assistant, (Resume in packet) for six (6) months until after elections, then post the position,…p. 2↗Meeting City Council Work Session — Minutes (2024-04-15)Conclusion- Council Members may volunteer at the office to help, however, not be compensated for their time.

Sources

Every document and recording archived for this meeting.

• Document

  Meeting City Council Work Session — Minutes (2024-04-15)

  Minutes · 2024-04-15

  2 pages

  ↗