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Tuesday, October 11, 2011
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
Council amended and approved the agenda; created the Nowthen Economic Development Authority; tabled the banquet center purchase pending renovation cost investigation; approved several fire/road/engineering payments and zoning code changes; and recessed to October 17, 2011.
41 items as recorded in the packet and minutes.
0Approve/amend the meeting agenda
Added complaint about 18170 Erkium Street as Item No. 11.h; added Compensation Consultant as Item No. 1.c.
1Attorney
Sub-items acted on separately.
1.aEconomic Development Authority (Resolution 2011-16)
Enabling resolution establishing Economic Development Authority and adopting EDA bylaws.
Adopted Resolution 2011-16 and adopted the bylaws; Leistico opposed.
1.bBanquet Center Purchase Agreement (Closed meeting to discuss purchase offer)
Closed session held; later motion not to proceed pending further investigation and to table; later increased inspection/design budget and directed staff to schedule a special meeting to view the facility.
Council voted not to proceed with purchase agreement pending further investigation of renovation costs and tabled the matter.
1.cCompensation Consultant
Approve hiring a compensation consultant in an amount not to exceed $3,750.
2Floor Items
Public comments including fire call billing concerns, Heritage Festival report, and park equipment recommendation.
3Delinquent Fire/other service fees - Adopt Resolution 2011-17
Discussion included Sue Sovia and Roger Lee; Council waived Lee’s bill; adopted Resolution 2011-17 certifying delinquent fees, attorney’s fees, and interest; Leistico opposed.
Resolution 2011-17 adopted after separate motion to waive Mr. Lee’s bill.
4Fire Department
Sub-items acted on separately.
4.aQuotes to upgrade 4th Stall of Fire Station
Approved proposal from Reshetar Systems, Inc. with alternative lighting option; obtain additional quotes for remaining lights.
5Planning and Zoning
Sub-items acted on separately.
5.aZoning Ordinance #3 Amendments
Approved Ordinance #38 establishing commercial and industrial zoning districts and changing all of Hollenbeck's property to the Industrial District.
5.bBuilding Setback
Left building setbacks as is.
5.cRural Clustering
Recommended Planning & Zoning continue researching rural clustering.
5.dCodification
Tabled until November so P&Z can review it.
6Engineer Update
Sub-items acted on separately.
6.aMilestone Ponds drainage/erosion control
Accepted quotation from Zak Industries, Inc. d/b/a Erosion Works for repairs not to exceed $8,465.00.
6.b187th Ave / 188th Ave (Bailey Estates) Pay Estimate
Final payment to North Valley Inc. for work completed on 187th Ave/188th Ave in Bailey Estates: $6,974.60.
6.c187th cul-de-sac / Iman Street cul-de-sac (Bailey Estates) Pay Estimate
Final payment to North Valley Inc. for work completed on 187th cul-de-sac/Iman Street cul-de-sac in Bailey Estates: $6,871.00.
7Road & Bridge
Sub-items acted on separately.
7.aRoad Grader update & approval to pay invoice
Approved paying invoice of $238,299.19 to Ziegler for motor grader.
8Park and Rec.
Sub-items acted on separately.
8.aTrail maintenance needs (wood chips, etc)
Discussed possibly using Schulz's spreader to spread wood chips on the trails.
8.bMama Delucas sponsored disc golf tournament
Cory Deluca was not present.
Presenter not present.
8.cRelocate tether ball
Directed Meyer to research different tether balls and purchase a better one.
8.dState Grants
To be discussed at a future date; Olmon will do more research.
Will be discussed at a future date.
9Building Department
Barry Olson resignation/retirement; approved contracting for planning services and hiring part-time Building Official; recessed this item until October 17, 2011 at 8:30 am.
Council approved contracting and hiring, then recessed this item to October 17, 2011 at 8:30 am.
10Consent Agenda
Approve Sept. 13, 2011 minutes; approve audited bills Claim #7116 through #7160 plus Net Distribution reports; financial report; adopt Homeless Awareness Month Proclamation.
Approved as a single consent agenda motion.
10.1Approve the September 13th, 2011, City Council Meeting Minutes
Approved under the consent agenda.
10.2Approve All Audited Bills Claim #7116 through Claim #7160, plus Net Distribution reports dated August 26th, September 12th, and September 26th, 2011
Approved under the consent agenda.
10.3Financial Report
Approved under the consent agenda.
10.4Adopt Homeless Awareness Month Proclamation
Approved under the consent agenda.
11Council Items
Individual items acted on separately; several recessed to October 17, 2011.
11.aGenerator for the City Offices
Tabled until the November meeting.
11.bSchedule Sheriff/Police Open Forum
Open House scheduled for November 3, 2011; Schulz to contact Ramsey and St. Francis for service proposals.
11.cRecycling Center Signs / upgrades
Recessed until October 17, 2011 at 8:30 am.
Recessed to October 17, 2011 at 8:30 am.
11.dFolding Chairs for the City Hall
Recessed until October 17, 2011 at 8:30 am.
Recessed to October 17, 2011 at 8:30 am.
11.eCommunity Development
Recessed until October 17, 2011 at 8:30 am.
Recessed to October 17, 2011 at 8:30 am.
11.fNovember City Council Meeting Date/Time Change
Changed to November 7, 2011 at 7:30 PM.
Minutes state the change but do not record a motion/vote.
11.gJoint Fire Dept. (Nowthen, Ramsey, St. Francis, Oak Grove, Bethel)
Schulz shared goals of the Western Anoka County Joint Fire Services Study Group; group will continue meeting and report back.
11.hComplaint of 18170 Erkium Street
Directed Olson to send a letter stating the matter was addressed and not in violation of City ordinances.
12Recess meeting to October 17, 2011 at 8:30 AM
Meeting recessed rather than adjourned.
What this meeting did about specific topics, organized by issue rather than by document.
Nowthen Economic Development Authority (Resolution 2011-16)
Council discussed resident opinions for and against creating an Economic Development Authority (including concerns about taxes and how it could be used) and then adopted Resolution 2011-16 establishing the Nowthen Economic Development Authority and adopting its bylaws, with Leistico voting against the motion.
Agenda: 1.a. Motions: M2. Speakers: Leistico, Schulz, Olmon.
Banquet center purchase agreement and due diligence
After a closed session to discuss a purchase offer for a banquet center, council voted not to proceed with a purchase agreement until further investigation is completed and tabled the matter until renovation cost numbers are available. Council also increased the budget for mechanical inspection and architectural design work from $2,500 to $3,000 and directed staff to schedule a special meeting for the council to view the facility.
Agenda: 1.b. Motions: M3, M4, M5. Speakers: Pilon.
Compensation consultant hiring
Council approved hiring a compensation consultant with spending capped at $3,750.
Agenda: 1.c. Motions: M6. Speakers: Olmon.
Delinquent fire service fees and disputed billing (Resolution 2011-17)
Council heard public comments about fire call billing and delinquent service fees, including concerns from Sue Sovia about being classified as an illegal business and inconsistencies in billing, and from Roger Lee about being billed after a three-car accident. Council waived Mr. Lee’s outstanding fire call bill, did not separate Sovia’s bill because the motion failed for lack of a second, and adopted Resolution 2011-17 certifying delinquent fire service fees and related attorney’s fees and interest with Leistico opposed.
Agenda: 3. Motions: M7, M8, M9. Speakers: Sue Sovia, Roger Lee, Leistico.
Fire station 4th bay upgrade (lighting proposal)
Council approved a proposal from Reshetar Systems, Inc. for upgrading the fire station’s fourth bay, including an alternative to change existing lights to a 6-lamp reflective high bay fluorescent in the 4th bay, and directed that quotes be obtained for changing out the rest of the lights (with any credit applied to upgrading lights).
Agenda: 4.a. Motions: M10. Speakers: Bart Hayft, Pilon.
Zoning updates: Ordinance #38, setbacks, rural clustering, and codification
Council approved Ordinance #38 establishing commercial and industrial zoning districts and changing all of Hollenbeck’s property to the Industrial District, kept building setbacks unchanged, and recommended Planning & Zoning continue researching rural clustering. Council also tabled the codification item until November to allow Planning & Zoning time to review it.
Agenda: 5.a, 5.b, 5.c, 5.d. Motions: M11, M12, M13, M14.
Milestone Ponds drainage/erosion control repairs
Council accepted a quotation from Zak Industries, Inc., doing business as Erosion Works, to repair drainage and erosion control issues at Milestone Ponds for an amount not to exceed $8,465.00.
Agenda: 6.a. Motions: M15. Speakers: Nelson.
Bailey Estates final payments (187th/188th and cul-de-sacs)
Council approved final payments to North Valley Inc. for completed work in Bailey Estates: $6,974.60 for 187th Ave/188th Ave and $6,871.00 for the 187th cul-de-sac/Iman Street cul-de-sac.
Agenda: 6.b, 6.c. Motions: M16, M17.
Motor grader purchase payment (Ziegler)
Council approved paying an invoice of $238,299.19 to Ziegler for a motor grader.
Agenda: 7.a. Motions: M18.
Parks items: trails, disc golf tournament, and tether ball replacement
Council discussed trail maintenance and possibly using Schulz’s spreader to spread wood chips. The Mama Delucas-sponsored disc golf tournament item had no action because Cory Deluca was not present. Council also directed Meyer to research different tether balls and purchase a better one.
Agenda: 8.a, 8.b, 8.c. Motions: M19. Speakers: Dan Williams.
Building Department staffing and service arrangements
Barry Olson provided his official resignation notice and announced retirement effective November 30, 2011. Council approved contracting for planning services and hiring a part-time Building Official, and then recessed this item to October 17, 2011 at 8:30 a.m.
Agenda: 9. Motions: M20. Speakers: Barry Olson.
Sheriff/Police open forum and service proposals
Council noted that a Sheriff/Police Open House was scheduled for November 3, 2011 from 7:00 p.m. to 8:30 p.m., and that Schulz would contact the City of Ramsey and the City of St. Francis to see if they could submit proposals for services.
Agenda: 11.b. Speakers: Schulz.
Western Anoka County joint fire services study group
Schulz informed council about the goals of the Western Anoka County Joint Fire Services Study Group involving Nowthen, Ramsey, St. Francis, Oak Grove, and Bethel, and stated the group would continue to meet and come back with findings.
Agenda: 11.g. Speakers: Schulz.
Complaint at 18170 Erkium Street
Council directed Olson to send a letter to the person making a complaint about 18170 Erkium Street stating that the matter was addressed by the council and determined not to be a violation of City ordinances.
Agenda: 11.h. Motions: M23.
Recess to October 17, 2011 meeting time
Council recessed the meeting to October 17, 2011 at 8:30 a.m., and several council items were also recessed to that same date and time.
Agenda: 12, 11.c, 11.d, 11.e, 9. Motions: M24.
24 motions on the record. Split votes are highlighted.
M1Pilon made a motion to approve the amended agenda; Meyer seconded. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor
M2Meyer made a motion to adopt Resolution 2011-16, An Enabling Resolution Establishing the Nowthen Economic Development Authority and to adopt the Bylaws of the Nowthen Economic Development Authority; Olmon seconded. Four in favor; Leistico opposed. Motion carried.
moved by Meyer, seconded by Olmon
M3Pilon made a motion not to proceed with a purchase agreement pending further investigation of the costs associated with the renovation of the building and table this until we get the numbers in; Meyer seconded. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor
M4Pilon stated that in order to establish the true costs in renovating and inhabiting the building he would like to make a motion to increase the previously approved $2,500 to $3,000 for mechanical inspection and architectural design work. The previously approved $2,500 from last month has not been spent. Olmon seconded Pilon's motion. All in favor; motion carried.
moved by Pilon, seconded by Olmon
All in favor
M5Olmon made a motion to direct staff to schedule a special meeting time to view the banquet facility with the City Council; Pilon seconded. All in favor; motion carried.
moved by Olmon, seconded by Pilon
All in favor
M6Olmon made a motion to approve hiring a compensation consultant in an amount not to exceed $3,750; Meyer seconded. All in favor; motion carried.
moved by Olmon, seconded by Meyer
All in favor
M7Pilon made a motion to waive Mr. Lee's outstanding fire call bill; Schulz seconded. All in favor; motion carried.
moved by Pilon, seconded by Schulz
All in favor
M8Leistico made a motion to remove Sue Sovia's fire call bill off the list and consider it separately. Leistico would hate to vote no on every other bill, but if the Council doesn't go along with him then he is going to vote no to all of them. Motion failed for lack of second.
moved by Leistico
failed for lack of second
M9Olmon made a motion to adopt Resolution 2011-17, A Resolution Certifying Delinquent Fire Service Fees and Related Attorney's Fees and Interest; Meyer seconded. All in favor; Leistico opposed. Motion carried.
moved by Olmon, seconded by Meyer
M10Meyer made a motion to approve the proposal from Reshetar Systems, Inc. with the alternative option of changing out the existing lights to a 6-lamp reflective high bay fluorescent in the 4th bay and obtain quotes to change out the rest of the lights. If there is a credit with the recommended changes, Pilon would like it added to the upgrading of the lights; Schulz seconded. All in favor; motion carried.
moved by Meyer, seconded by Schulz
All in favor
M11Pilon made a motion to approve Ordinance #38, An Ordinance Amending the City Code of the City of Nowthen to Establish Commercial and Industrial Zoning Districts, changing all of Hollenbeck's property to the Industrial District; Meyer seconded. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor
M12Olmon made a motion to leave the building setbacks as is; Meyer seconded. All in favor; motion carried.
moved by Olmon, seconded by Meyer
All in favor
M13Meyer made a motion to recommend that the P & Z continue researching rural clustering; Schulz seconded. All in favor; motion carried.
moved by Meyer, seconded by Schulz
All in favor
M14Meyer made a motion to table this until November so that the P & Z has a chance to review it; Schulz seconded. All in favor; motion carried.
moved by Meyer, seconded by Schulz
All in favor
M15Meyer made the motion to accept the quotation from Zak Industries, Inc., doing business as Erosion Works for an amount not to exceed $8,465.00; Schulz seconded. All in favor; motion carried.
moved by Meyer, seconded by Schulz
All in favor
M16Meyer made a motion of final payment to North Valley Inc. in the amount of $6,974.60 for work completed on 187th Ave/188th Ave in Bailey Estates; Schulz seconded. All in favor; motion carried.
moved by Meyer, seconded by Schulz
All in favor
M17Leistico made a motion of final payment to North Valley Inc. in the amount of $6,871.00 for work completed on the 187th cul-de-sac/Iman Street cul-de-sac in Bailey Estates; Olmon seconded. All in favor; motion carried.
moved by Leistico, seconded by Olmon
All in favor
M18Olmon made a motion to approve paying the invoice of $238,299.19 to Ziegler for motor grader; Pilon seconded. All in favor; motion carried.
moved by Olmon, seconded by Pilon
All in favor
M19Olmon made a motion to have Meyer research different tether balls and purchase a better one; Meyer seconded. All in favor; motion carried.
moved by Olmon, seconded by Meyer
All in favor
M20Olmon made a motion to contract for planning services and hire a part time Building Official; Meyer seconded. All in favor; motion carried.
moved by Olmon, seconded by Meyer
All in favor
M21Pilon made a motion to approve the Consent Agenda; Meyer seconded. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor
M22Schulz made a motion to table this until the November meeting; Meyer seconded. All in favor; motion carried.
moved by Schulz, seconded by Meyer
All in favor
M23Meyer made a motion to have Olson send a letter to the person making the complaint stating that the matter was addressed by the council and it was determined that this was not in violation of the City Ordinances; Leistico seconded. All in favor; Motion carried.
moved by Meyer, seconded by Leistico
All in favor
M24Harlan made a motion to recess the meeting to October 17, 2011 at 8:30 AM; Schulz seconded. All in favor; motion carried.
moved by Harlan, seconded by Schulz
All in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Increase previously approved amount for mechanical inspection and architectural design work related to banquet facility evaluation (increase from $2,500 to $3,000).
expenditure · Banquet facility due diligence
$3,000
outflow
F2
Previously approved amount for mechanical inspection and architectural design work; noted as not spent.
expenditure · Banquet facility due diligence
$2,500
outflow
F3
Hiring a compensation consultant in an amount not to exceed $3,750.
contract · Compensation consultant
$3,750
outflow
F4
Accept quotation from Zak Industries, Inc. d/b/a Erosion Works for Milestone Ponds drainage/erosion control repairs, not to exceed $8,465.00.
contract · Milestone Ponds drainage/erosion control
$8,465
outflow
F5
Final payment to North Valley Inc. for work completed on 187th Ave/188th Ave in Bailey Estates.
expenditure · Bailey Estates street project
$6,974.6
outflow
F6
Final payment to North Valley Inc. for work completed on the 187th cul-de-sac/Iman Street cul-de-sac in Bailey Estates.
expenditure · Bailey Estates cul-de-sac project
$6,871
outflow
F7
Pay invoice to Ziegler for motor grader.
capital_project · Road & Bridge equipment
$238,299.19
outflow
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