Agenda spine

6 items as recorded in the packet and minutes.

1. 1Call to Order

   Call to order, Pledge of Allegiance, roll call, and approval of the agenda.

   The agenda was amended to add Item 5, Discussion on the Proposed Step Increase, and adjournment became Item 6.

   • agenda approval

   Approved
   p. 1↗May 19, 2026 Meeting Agenda1\. Call to Order · Pledge of Allegiance . Roll Call · Approve Agendap. 1↗May 19, 2026 Signed MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN, TO APPROVE AGENDA AS AMENDED. 4 AYES (COUNCIL MEMBER GLASER ARRIVED LATE). MOTION CARRIED.

2. 2Public Forum

   Public forum.

   No one had signed up to speak.

   • public forum

   No action
   p. 1↗May 19, 2026 Meeting Agenda2\. Public Forump. 1↗May 19, 2026 Signed MinutesCity Clerk Johnson confirmed that no members of the public had signed up to speak. The public forum was closed.

3. 3Discussion with RRC about hours being used by residents with no compensation

   Discussion with RRC about uncompensated consultant time used by residents.

   Council directed staff by consensus to draft a policy for a future meeting; no motion was recorded.

   • RRC consultant time policy

   Discussion only
   p. 1↗May 19, 2026 Meeting Agenda3\. Discussion with RRC about hours being used by residents with no compensation.p. 2↗May 19, 2026 Signed MinutesThe Council reached general consensus that a formal policy should be developed and brought to the June Council meeting for adoption, incorporating an email-first intake process and a one-hour free consultation threshold, after which an escrow would be required. City Clerk Johnson agreed to draft the policy for Council …

4. 4Capital Improvement Plan Discussion

   Capital Improvement Plan and Equipment Replacement Plan worksession.

   The Council reviewed and gave direction on CIP and ERP items; adoption was not recorded at this meeting.

   • capital improvement plan
   • equipment replacement plan

   Discussion only
   p. 1↗May 19, 2026 Meeting Agenda4\. Capital Improvement Plan Discussionp. 2↗May 19, 2026 Signed MinutesFinancial Consultant Yager presented the Capital Improvement Plan (CIP) and Equipment Replacement Plan, developed collaboratively with city staff. She noted that the introductory pages of the plan were informational and invited Council members to submit any suggested changes. The discussion proceeded through each major…

5. 5Discussion on the Proposed Step Increase

   Added discussion on the proposed employee step increase.

   The added step increase item was approved by a 3-2 vote.

   • employee step increase

   Approved
   p. 1↗May 19, 2026 Signed MinutesCouncil Member Rainville moved to amend the agenda to add Item 5, Discussion on the Proposed Step Increase, with adjournment as Item 6.p. 7↗May 19, 2026 Signed MinutesMOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED F…

6. 6Adjournment

   Adjournment.

   Adjournment was renumbered as Item 6 after the agenda amendment.

   • adjournment

   Approved
   p. 1↗May 19, 2026 Meeting Agenda5\. Adjourn.p. 8↗May 19, 2026 Signed MinutesMOTION TO BY COUNCIL MEMBER RAINVILLE, SECOND BY COUNCIL MEMBER SWENSON TO ADJOURN. The meeting was adjourned at 8:34 p.m.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Agenda amendment

  The Council amended the agenda at the start of the meeting to add a discussion of the proposed employee step increase as Item 5 and move adjournment to Item 6. The amended agenda passed with four ayes while Council Member Glaser had not yet arrived.

  Agenda: 1. Motions: m_approve_amended_agenda. Speakers: Council Member Rainville, Mayor Hybben.

• Public forum

  No members of the public had signed up to speak, so the public forum was closed without comment.

  Agenda: 2. Speakers: City Clerk Johnson.

• RRC uncompensated resident consultation time

  Building Official Andy Schreder told the Council that resident inquiries on complicated building and property questions had recently required substantial uncompensated time. Council members discussed requiring inquiries to begin by email, using FAQ materials, and applying a one-hour free consultation threshold like the City Planner policy. The Council reached consensus for City Clerk Johnson to draft a formal policy for the June Council meeting that would require escrow after the free hour.

  Agenda: 3. Speakers: Building Official Andy Schreder, Council Member Glaser, City Clerk Johnson, Mayor Hybben, Council Member Swenson, Council Member Breyen.

• Building capital improvements

  The Council reviewed building-related CIP items. A new fire protection well for 2027 was discussed as a major public-safety project, estimated at $375,000 and financed over 15 years with an annual levy impact around $39,000 to $40,000. The Council also discussed replacing the City Hall air conditioner, pursuing an energy assessment and possible insulation improvements, carrying remaining LED lighting into 2028, and completing security lock systems for city buildings.

  Agenda: 4. Speakers: Financial Consultant Yager, Fire Chief Miller, Mayor Hybben, Council Member Swenson, Council Member Rainville, Council Member Glaser.

• Park capital improvements

  The Council reviewed park items including $5,000 for disc golf trail and signage improvements, $100,000 for Twin Lakes parking lot work, $5,000 for park security, and $75,000 for Memorial Park parking lot improvements in 2029. Staff were also asked to obtain an estimate for fishing pier or dock maintenance if floats and lumber might push the work into the CIP range.

  Agenda: 4. Speakers: Financial Consultant Yager, Mayor Hybben, Public Works staff, Council Member Breyen, Council Member Rainville.

• Road improvement and gravel road maintenance plan

  The Council reviewed the 2027-2031 road schedule, starting with a $520,000 2027 road improvement project and $120,000 in annual maintenance. A major part of the discussion focused on the city's 26 miles of gravel roads, contractor hauling, gravel quality, chloride treatment, and whether a three-year or five-year improvement cycle could be developed. Staff and the city engineer are preparing a more formal cost comparison and phased gravel-road plan for a later meeting.

  Agenda: 4. Speakers: Financial Consultant Yager, Public Works employee Fehrman, Public Works employee Madson, Mayor Hybben, Council Member Swenson, Council Member Rainville, Council Member Glaser.

• Equipment Replacement Plan

  The Council reviewed major equipment needs, including a 2027 zero-turn mower replacement, replacement of the 2007 Sterling dump truck, phased fire radio replacements, SCBA air packs, and turnout gear. The dump truck discussion compared lease-to-own and bond financing, and Public Works was asked to bring back a fuller cost-of-ownership analysis, especially given a possible $15,000 emissions-related price increase if a purchase order is not secured before pre-regulation build slots are gone.

  Agenda: 4. Speakers: Financial Consultant Yager, Public Works employee Schulz, Fire Chief Miller, Mayor Hybben, Council Member Glaser, Council Member Swenson.

• Employee step increase program

  After a long discussion about staff retention, turnover costs, and the city's lack of a step pay structure, the Council approved implementing the employee step increase program for all employees effective June 1, 2026. The motion placed employees at the step matching their years of service, allowed step advancements earned through the end of 2026, and funded the 2026 cost from contingency and identified budget savings. The vote was 3-2, with Swenson, Rainville, and Hybben in favor and Glaser and Breyen opposed.

  Agenda: 5. Motions: m_step_increase. Speakers: City Clerk Johnson, Council Member Swenson, Council Member Glaser, Council Member Rainville, Council Member Breyen, Financial Consultant Yager, Mayor Hybben.

Motions and votes

3 motions on the record. Split votes are highlighted.

• m_approve_amended_agendaMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN, TO APPROVE AGENDA AS AMENDED.

  moved by COUNCIL MEMBER RAINVILLE, seconded by MAYOR HYBBEN

  Passed

  • YMayor Hybben
  • YCouncil Member Breyen
  • YCouncil Member Rainville
  • YCouncil Member Swenson
  • ·Council Member Glaser

  p. 1↗May 19, 2026 Signed MinutesMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY MAYOR HYBBEN, TO APPROVE AGENDA AS AMENDED. 4 AYES (COUNCIL MEMBER GLASER ARRIVED LATE). MOTION CARRIED.

• m_step_increaseMOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED FROM THE CONTINGENCY FUND AND IDENTIFIED BUDGET SAVINGS.

  moved by COUNCIL MEMBER SWENSON, seconded by COUNCIL MEMBER RAINVILLE

  PassedSplit vote

  • YCOUNCIL MEMBER SWENSON
  • YCOUNCIL MEMBER RAINVILLE
  • YMAYOR HYBBEN
  • NCOUNCIL MEMBER GLASER
  • NCOUNCIL MEMBER BREYEN

  p. 7↗May 19, 2026 Signed MinutesMOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED F…

• m_adjournMOTION TO BY COUNCIL MEMBER RAINVILLE, SECOND BY COUNCIL MEMBER SWENSON TO ADJOURN.

  moved by COUNCIL MEMBER RAINVILLE, seconded by COUNCIL MEMBER SWENSON

  Passed

  p. 8↗May 19, 2026 Signed MinutesMOTION TO BY COUNCIL MEMBER RAINVILLE, SECOND BY COUNCIL MEMBER SWENSON TO ADJOURN. The meeting was adjourned at 8:34 p.m.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• fire_protection_well_estimate

  Estimated cost of a new fire protection well, proposed to be bonded in 2027.

  capital_project · Building Capital Improvements · FY 2027

  $375,000

  outflow

  Council approval status: not yet on record.

  p. 10↗May 19, 2026 PacketBudget Impact/Other: $375,000 - (issue bonds for project)p. 2↗May 19, 2026 Signed MinutesWater Well Financial Consultant Yager presented a proposal to bond for a new municipal water well in 2027, at an estimated cost of $375,000, to be financed through a 15-year bond.

• fire_protection_well_annual_levy_low

  Lower end of the estimated annual levy impact for the fire protection well bond.

  debt_service · Building Capital Improvements · FY 2027

  $39,000

  outflow

  Council approval status: not yet on record.

  p. 2↗May 19, 2026 Signed MinutesThe estimated annual levy impact would be approximately $39,000-$40,000 per year.

• fire_protection_well_annual_levy_high

  Upper end of the estimated annual levy impact for the fire protection well bond.

  debt_service · Building Capital Improvements · FY 2027

  $40,000

  outflow

  Council approval status: not yet on record.

  p. 2↗May 19, 2026 Signed MinutesThe estimated annual levy impact would be approximately $39,000-$40,000 per year.

• city_hall_air_conditioner_replacement

  City Hall air conditioner replacement was included in the 2027 budget.

  capital_project · Building Capital Improvements · FY 2027

  $10,000

  outflow

  Council approval status: not yet on record.

  p. 12↗May 19, 2026 PacketBudget Impact/Other: $10,000p. 3↗May 19, 2026 Signed MinutesCity Hall Air Conditioning Financial Consultant Yager noted that the City Hall air conditioning unit, installed in 2006, is approximately 20 years old and was included in the 2027 budget at $10,000 as a contingency replacement.

• building_insulation_placeholder

  Mayor Hybben suggested a placeholder for insulation or energy-efficiency improvements.

  estimate · Building Capital Improvements

  $10,000

  outflow

  Council approval status: not yet on record.

  p. 3↗May 19, 2026 Signed MinutesMayor Hybben suggested that adding insulation would produce a meaningful return on investment and that the city should obtain an estimate and include a budget allocation, suggesting a placeholder of approximately $10,000.

• town_hall_lighting_2028

  Council discussion placed remaining Town Hall lighting work in 2028 at $15,000.

  capital_project · Building Capital Improvements · FY 2028

  $15,000

  outflow

  Council approval status: not yet on record.

  19:45↗You know what the lighting was for 2028? That needs to be >> I put 15,000 in. >> Yes. >> What was that one for? [19:54–20:05] >> For lighting for the town hall.

• building_security_packet_amount

  Packet amount for 2027 building security improvements at recycling and fire locations.

  capital_project · Building Capital Improvements · FY 2027

  $8,000

  outflow

  Council approval status: not yet on record.

  p. 11↗May 19, 2026 PacketDescription: Improve security at Recycling and Fire locations Justification: The current security requires physical keys to lock or unlock facilities. It will be much more efficient and secure to have automatic locking systems at the recycling center and fire station facilities. Budget Impact/Other: $8,000

• building_security_minutes_amount

  Minutes amount for completing security lock systems across city buildings.

  capital_project · Building Capital Improvements · FY 2027

  $5,000

  outflow

  Council approval status: not yet on record.

  p. 3↗May 19, 2026 Signed MinutesSecurity Locks A budget of $5,000 was included in 2027 to complete the installation of security lock systems across city buildings, including City Hall, the fire department, and the recycling center, building on work already initiated this year.

• disc_golf_trails_improvements

  Disc golf trail and signage improvements.

  capital_project · Park Capital · FY 2027

  $5,000

  outflow

  Council approval status: not yet on record.

  p. 14↗May 19, 2026 PacketBudget Impact/Other: $5,000 Useful Life 10 yearsp. 3↗May 19, 2026 Signed MinutesDisc Golf / Park Trails A $5,000 allocation for disc golf course improvements was carried over from a prior year.

• twin_lakes_parking_lot

  Twin Lakes Park parking lot and drive patch, seal coat, and re-striping.

  capital_project · Park Capital · FY 2027

  $100,000

  outflow

  Council approval status: not yet on record.

  p. 15↗May 19, 2026 PacketBudget Impact/Other: $100,000 Useful Life 5 plus years

• park_security_improvements

  Park security improvements.

  capital_project · Park Capital · FY 2027

  $5,000

  outflow

  Council approval status: not yet on record.

  p. 16↗May 19, 2026 PacketDescription: Improve security at park locations Justification: The current security requires physical keys to lock or unlock facilities. It will be much more efficient and secure to have automatic locking systems at the park facilities. Budget Impact/Other: $5,000

• memorial_park_parking_lot

  Memorial Park parking lot improvements in the 2029 CIP.

  capital_project · Park Capital · FY 2029

  $75,000

  outflow

  Council approval status: not yet on record.

  p. 17↗May 19, 2026 PacketBudget Impact/Other: $75,000 Useful Life 5 plus yearsp. 4↗May 19, 2026 Signed MinutesMemorial Park Parking Lot A $75,000 allocation for Memorial Park parking lot improvements was included in the 2029 CIP.

• fishing_pier_cip_threshold

  Fishing pier maintenance threshold for CIP treatment.

  estimate · Park Capital

  $5,000

  outflow

  Council approval status: not yet on record.

  p. 4↗May 19, 2026 Signed MinutesFishing Pier / Park Dock A brief discussion arose regarding the fishing pier, which staff indicated may need maintenance work. It was determined that if the total cost including floats and lumber exceeded $5,000, it would be appropriate to include in the CIP. Staff were directed to obtain a cost estimate.

• road_improvement_project_2027

  2027 Road Improvement Project for Hunter's Meadow, Milestone Ponds, Bailey Estates, and Prairie Acres areas.

  capital_project · Road Improvement · FY 2027

  $520,000

  outflow

  Council approval status: not yet on record.

  p. 19↗May 19, 2026 PacketBudget Impact/Other: $520,000 Useful Life 20 yearsp. 4↗May 19, 2026 Signed MinutesFor 2027, the plan includes $520,000 for improvements to Hunter's Meadow and Milestone Ponds, as well as $120,000 annually for additional road maintenance.

• annual_road_maintenance

  Annual additional road maintenance amount discussed with the 2027 road plan.

  budget · Road Improvement · FY 2027

  $120,000

  outflow

  Council approval status: not yet on record.

  p. 4↗May 19, 2026 Signed MinutesFor 2027, the plan includes $520,000 for improvements to Hunter's Meadow and Milestone Ponds, as well as $120,000 annually for additional road maintenance.

• road_improvement_project_2028

  2028 Road Improvement Project for Burnside Trails.

  capital_project · Road Improvement · FY 2028

  $480,000

  outflow

  Council approval status: not yet on record.

  p. 20↗May 19, 2026 PacketBudget Impact/Other: $480,000 Useful Life 20 years

• road_improvement_project_2029

  2029 Road Improvement Project for Burns Commercial Park and Burns Town Center.

  capital_project · Road Improvement · FY 2029

  $750,000

  outflow

  Council approval status: not yet on record.

  p. 21↗May 19, 2026 PacketBudget Impact/Other: $750,000 Useful Life 20 years

• road_improvement_project_2030

  2030 Road Improvement Projects for Autumn Acres Phase I.

  capital_project · Road Improvement · FY 2030

  $820,000

  outflow

  Council approval status: not yet on record.

  p. 22↗May 19, 2026 PacketBudget Impact/Other: $820,000 Useful Life 20 years

• road_improvement_project_2031

  2031 Road Improvement Projects for Autumn Acres Phase II.

  capital_project · Road Improvement · FY 2031

  $700,000

  outflow

  Council approval status: not yet on record.

  p. 23↗May 19, 2026 PacketBudget Impact/Other: $700,000 Useful Life 20 years

• future_street_improvement_spending_target

  Future street improvement spending target discussed by the financial consultant.

  budget · Road Improvement · FY 2029

  $1,000,000

  outflow

  Council approval status: not yet on record.

  p. 4↗May 19, 2026 Signed MinutesBeginning in approximately 2029, Financial Consultant Yager proposed increasing annual transfers so that total street improvement spending reaches approximately $1,000,000 per year.

• hass_trucking_basalt_project

  Approximate cost of a recent Hass Trucking gravel hauling project on Basalt Street.

  expenditure · Road Improvement · FY 2026

  $20,000

  outflow

  Council approval status: not yet on record.

  p. 4↗May 19, 2026 Signed MinutesStaff discussed a recent project on Basalt Street where contractor Hass Trucking completed in three days work that would have taken city crews approximately nine days, at a cost of nearly $20,000 for three days of hauling at $135 per hour plus materials.

• hass_trucking_hourly_rate

  Hass Trucking hourly rate for the Basalt Street hauling work.

  rate · Road Improvement · FY 2026

  $135

  outflow

  Council approval status: not yet on record.

  p. 4↗May 19, 2026 Signed MinutesStaff discussed a recent project on Basalt Street where contractor Hass Trucking completed in three days work that would have taken city crews approximately nine days, at a cost of nearly $20,000 for three days of hauling at $135 per hour plus materials.

• calcium_chloride_2027_budget

  Suggested 2027 operating budget amount for calcium chloride.

  budget · Road Improvement · FY 2027

  $55,000

  outflow

  Council approval status: not yet on record.

  p. 4↗May 19, 2026 Signed MinutesShe indicated that the 2027 operating budget should reflect approximately $55,000 for calcium chloride and a higher figure for gravel, with a suggested increase of at least $5,000 per year thereafter to account for cost inflation.

• annual_road_material_inflation_increase

  Suggested minimum annual increase for calcium chloride and gravel inflation.

  budget · Road Improvement · FY 2028

  $5,000

  outflow

  Council approval status: not yet on record.

  p. 4↗May 19, 2026 Signed MinutesShe indicated that the 2027 operating budget should reflect approximately $55,000 for calcium chloride and a higher figure for gravel, with a suggested increase of at least $5,000 per year thereafter to account for cost inflation.

• magnesium_chloride_gallons_procured

  Amount of magnesium chloride procured, enough to treat approximately 11 miles of gravel road.

  budget · Road Improvement · FY 2026

  $35,000

  outflow

  Council approval status: not yet on record.

  p. 4↗May 19, 2026 Signed MinutesThe 35,000 gallons procured is sufficient to treat approximately 11 miles of the city's 26 miles of gravel road.

• financial_software_replacement

  Financial software upgrade or replacement planned for 2028.

  capital_project · Equipment Fund · FY 2028

  $60,000

  outflow

  Council approval status: not yet on record.

  p. 26↗May 19, 2026 PacketBudget Impact/Other: $60,000p. 6↗May 19, 2026 Signed MinutesFinancial Software A 2028 budget item was included for potential upgrades or replacement of the city's Banyon financial software system.

• zero_turn_mower_replacement

  Replacement of the 2006 X-Mark/Exmark zero-turn mower.

  capital_project · Equipment Fund · FY 2027

  $32,000

  outflow

  Council approval status: not yet on record.

  p. 27↗May 19, 2026 PacketBudget Impact/Other: $32,000 Useful Life 20 Yearsp. 5↗May 19, 2026 Signed MinutesX-Mark Zero-Turn Mower The 2006 X-Mark zero-turn mower, with over 2,000 hours of operation and two replaced drive motors, has exceeded its expected service life. A replacement at $32,000 was included in the 2027 budget.

• sterling_dump_truck_replacement_cost

  Sterling dump truck replacement purchase cost.

  capital_project · Equipment Fund · FY 2027

  $400,000

  outflow

  Council approval status: not yet on record.

  p. 28↗May 19, 2026 PacketBudget Impact/Other: $400,000 Leasing option - 7yrs at $71,265 per year, for a total of $499,555p. 29↗May 19, 2026 PacketTotal Truck costs</td> <td>$400,000</td> <td>$400,000</td>

• dump_truck_lease_annual_payment_packet

  Packet estimate of annual seven-year lease payment for the dump truck.

  debt_service · Equipment Fund · FY 2028

  $71,265

  outflow

  Council approval status: not yet on record.

  p. 28↗May 19, 2026 PacketLeasing option - 7yrs at $71,265 per year, for a total of $499,555p. 29↗May 19, 2026 PacketAnnual payment</td> <td>$71,265</td> <td>$39,000</td>

• dump_truck_nuss_option_6_payment

  Nuss Truck Option 6 annual payment for a seven-year payment-in-arrears finance/ownership contract.

  debt_service · Equipment Fund · FY 2028

  $71,265.42

  outflow

  Council approval status: not yet on record.

  PDF↗Additional CIP Public Works DocumentationOption 6 -Fixed <table> <tr> <td>Acquisition Cost</td> <td>$ 399,138.18</td> <td>Term</td> <td>Seven (7) years</td> <td>First Payment Due</td> <td>One Year from Close</td> </tr> <tr> <td>Document Fee</td> <td>$ 395.00</td> <td>Payment Mode</td> <td>Annual in Arrears</td> <td>Payment Amount</td> <td>$71,265.42</td>

• dump_truck_lease_total_equipment_page

  Total seven-year lease amount stated on the dump truck equipment plan page.

  debt_service · Equipment Fund · FY 2028

  $499,555

  outflow

  Council approval status: not yet on record.

  p. 28↗May 19, 2026 PacketLeasing option - 7yrs at $71,265 per year, for a total of $499,555

• dump_truck_lease_total_comparison

  Total seven-year lease cost including interest in the lease-versus-bond comparison.

  debt_service · Equipment Fund · FY 2028

  $498,855

  outflow

  Council approval status: not yet on record.

  p. 29↗May 19, 2026 PacketTotal cost including interest</td> <td>$498,855</td> <td>$585,000</td>

• dump_truck_bond_total_cost

  Total cost including interest for 15-year bond financing of the dump truck.

  debt_service · Equipment Fund · FY 2027

  $585,000

  outflow

  Council approval status: not yet on record.

  p. 29↗May 19, 2026 PacketTotal cost including interest</td> <td>$498,855</td> <td>$585,000</td>p. 5↗May 19, 2026 Signed Minutesthe 15-year bond option would total approximately $585,000, with a levy impact of approximately 1.7%.

• dump_truck_bond_annual_payment

  Annual bond payment for the dump truck in the lease-versus-bond comparison.

  debt_service · Equipment Fund · FY 2027

  $39,000

  outflow

  Council approval status: not yet on record.

  p. 29↗May 19, 2026 PacketAnnual payment</td> <td>$71,265</td> <td>$39,000</td>

• nuss_mack_acquisition_cost

  Nuss Truck acquisition cost for one 2025 Mack Granite with body and plow.

  contract · Equipment Fund · FY 2027

  $399,138.18

  outflow

  Council approval status: not yet on record.

  PDF↗Additional CIP Public Works DocumentationEquipment: One (1) 2025 Mack Granite 64FR wiht Body and Plow <table> <tr> <th>Option 1 -Fixed</th> <th></th> <th></th> <th></th> <th></th> <th></th> </tr> <tr> <td>Acquisition Cost</td> <td>$ 399,138.18</td>

• nuss_mack_document_fee

  Document fee in the Nuss Truck proposal.

  fee · Equipment Fund · FY 2027

  $395

  outflow

  Council approval status: not yet on record.

  PDF↗Additional CIP Public Works Documentation<td>Document Fee</td> <td>$ 395.00</td>

• nuss_cab_chassis_grand_total

  Nuss Truck cab/chassis price schedule grand total.

  contract · Equipment Fund · FY 2027

  $172,681.6

  outflow

  Council approval status: not yet on record.

  PDF↗Additional CIP Public Works DocumentationGrand Total $ 172,681.60

• towmaster_upfit_total

  Towmaster quotation total for dump body, plow, wing, hydraulics, warning system, and related upfitting.

  contract · Equipment Fund · FY 2027

  $186,587

  outflow

  Council approval status: not yet on record.

  PDF↗Additional CIP Public Works Documentation<td>Net Due in 30 Days</td> <td>Total Net Amount</td> <td></td> <td>186,587.00 USD</td>

• class_8_truck_emissions_price_increase

  Projected increase in cost for new Class 8 trucks due to federal NOx emissions standards.

  estimate · Equipment Fund · FY 2027

  $15,000

  outflow

  Council approval status: not yet on record.

  p. 5↗May 19, 2026 Signed MinutesPublic Works employee Schulz also presented an email received that day regarding a federal NOx emissions standard change taking effect January 1, 2027, which is projected to increase the cost of new Class 8 heavy-duty trucks by approximately $15,000.

• skid_loader_replacement

  Skid Loader CAT 279B replacement planned for 2029.

  capital_project · Equipment Fund · FY 2029

  $93,500

  outflow

  Council approval status: not yet on record.

  p. 30↗May 19, 2026 PacketBudget Impact/Other: $93,500 Useful Life 10 Years

• toro_mower_replacement

  Toro 12-foot mower replacement planned for 2029.

  capital_project · Equipment Fund · FY 2029

  $103,880

  outflow

  Council approval status: not yet on record.

  p. 31↗May 19, 2026 PacketBudget Impact/Other: $103,880 Useful Life 17 Years

• john_deere_tractor_replacement

  John Deere Tractor 6430 replacement planned for 2031.

  capital_project · Equipment Fund · FY 2031

  $275,250

  outflow

  Council approval status: not yet on record.

  p. 32↗May 19, 2026 PacketBudget Impact/Other: $275,250

• portable_radios_2027

  Portable radio replacements planned for 2027.

  capital_project · Equipment Fund · FY 2027

  $10,600

  outflow

  Council approval status: not yet on record.

  p. 33↗May 19, 2026 PacketBudget Impact/Other: 2027-$10,600 2028-$5,460 2029-$11,300 2030-$5,790 2031-$11,910

• portable_radios_2028

  Portable radio replacements planned for 2028.

  capital_project · Equipment Fund · FY 2028

  $5,460

  outflow

  Council approval status: not yet on record.

  p. 33↗May 19, 2026 Packet2028-$5,460

• portable_radios_2029

  Portable radio replacements planned for 2029.

  capital_project · Equipment Fund · FY 2029

  $11,300

  outflow

  Council approval status: not yet on record.

  p. 33↗May 19, 2026 Packet2029-$11,300

• portable_radios_2030

  Portable radio replacements planned for 2030.

  capital_project · Equipment Fund · FY 2030

  $5,790

  outflow

  Council approval status: not yet on record.

  p. 33↗May 19, 2026 Packet2030-$5,790

• portable_radios_2031

  Portable radio replacements planned for 2031.

  capital_project · Equipment Fund · FY 2031

  $11,910

  outflow

  Council approval status: not yet on record.

  p. 33↗May 19, 2026 Packet2031-$11,910

• mobile_radios_2027

  Mobile radio replacements planned for 2027.

  capital_project · Equipment Fund · FY 2027

  $5,900

  outflow

  Council approval status: not yet on record.

  p. 34↗May 19, 2026 PacketBudget Impact/Other: 2027-$5,900 2029-$6,300 2031-$6,630

• mobile_radios_2029

  Mobile radio replacements planned for 2029.

  capital_project · Equipment Fund · FY 2029

  $6,300

  outflow

  Council approval status: not yet on record.

  p. 34↗May 19, 2026 Packet2029-$6,300

• mobile_radios_2031

  Mobile radio replacements planned for 2031.

  capital_project · Equipment Fund · FY 2031

  $6,630

  outflow

  Council approval status: not yet on record.

  p. 34↗May 19, 2026 Packet2031-$6,630

• scba_air_packs_2027

  SCBA air packs planned for 2027.

  capital_project · Equipment Fund · FY 2027

  $19,600

  outflow

  Council approval status: not yet on record.

  p. 35↗May 19, 2026 PacketBudget Impact/Other: $19,600 Useful Life 10 yearsp. 5↗May 19, 2026 Signed MinutesSCBA Air Packs Two additional SCBA air packs at approximately $10,000 each were included in the 2027 budget in anticipation of the incoming fire truck, which will require additional units

• scba_air_pack_unit_cost

  Approximate cost per SCBA air pack discussed in the minutes.

  capital_project · Equipment Fund · FY 2027

  $10,000

  outflow

  Council approval status: not yet on record.

  p. 5↗May 19, 2026 Signed MinutesSCBA Air Packs Two additional SCBA air packs at approximately $10,000 each were included in the 2027 budget in anticipation of the incoming fire truck, which will require additional units

• grass_1_replacement

  Grass 1 replacement planned for 2028.

  capital_project · Equipment Fund · FY 2028

  $125,000

  outflow

  Council approval status: not yet on record.

  p. 36↗May 19, 2026 PacketBudget Impact/Other: $125,000 Useful Life 20 years

• squad_fire_vehicle_replacement

  Squad fire vehicle replacement planned for 2028.

  capital_project · Equipment Fund · FY 2028

  $75,000

  outflow

  Council approval status: not yet on record.

  p. 37↗May 19, 2026 PacketBudget Impact/Other: $75,000 Useful Life 10 years

• turnout_gear_dryer_replacement

  Turnout gear dryer replacement planned for 2030.

  capital_project · Equipment Fund · FY 2030

  $13,000

  outflow

  Council approval status: not yet on record.

  p. 38↗May 19, 2026 PacketBudget Impact/Other: $13,000 Useful Life 7 years

• thermal_imager_replacement

  Thermal imager replacement planned for 2031.

  capital_project · Equipment Fund · FY 2031

  $13,500

  outflow

  Council approval status: not yet on record.

  p. 39↗May 19, 2026 PacketBudget Impact/Other: $13,500 Useful Life 10 years

• turnout_gear_2027

  Turnout gear planned for 2027.

  capital_project · Turnout Gear Fund · FY 2027

  $10,000

  outflow

  Council approval status: not yet on record.

  p. 41↗May 19, 2026 PacketBudget Impact/Other: $10,000 Useful Life 10 years

• turnout_gear_unit_cost

  Approximate cost per set of turnout gear.

  capital_project · Turnout Gear Fund

  $5,000

  outflow

  Council approval status: not yet on record.

  p. 6↗May 19, 2026 Signed MinutesEach set costs approximately $5,000.

• employee_replacement_salary_example_55000

  Salary level used for employee replacement-cost comparison.

  salary · General Fund · FY 2026

  $55,000

  outflow

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED FROM THE CONTINGENCY FUND AND IDENTIFIED BUDGET SAVINGS. Passed
  p. 1↗Pay Increase DocumentationFor a $55,000 position, that puts replacement cost between $18,150 and $110,000.

• employee_replacement_cost_low_55000

  Low replacement-cost estimate for a $55,000 employee.

  estimate · General Fund · FY 2026

  $18,150

  outflow

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED FROM THE CONTINGENCY FUND AND IDENTIFIED BUDGET SAVINGS. Passed
  p. 1↗Pay Increase DocumentationFor a $55,000 position, that puts replacement cost between $18,150 and $110,000.

• employee_replacement_cost_high_55000

  High replacement-cost estimate for a $55,000 employee.

  estimate · General Fund · FY 2026

  $110,000

  outflow

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED FROM THE CONTINGENCY FUND AND IDENTIFIED BUDGET SAVINGS. Passed
  p. 1↗Pay Increase DocumentationFor a $55,000 position, that puts replacement cost between $18,150 and $110,000.

• shrm_recruiting_hiring_benchmark

  SHRM recruiting and hiring benchmark cited in the turnover memo.

  estimate · General Fund · FY 2026

  $5,475

  outflow

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED FROM THE CONTINGENCY FUND AND IDENTIFIED BUDGET SAVINGS. Passed
  p. 1↗Pay Increase Documentation· Society for Human Resource Management, 2025 Benchmarking Report: $5,475 just to recruit and hire one non-executive employee.

• step_increase_full_year_salary_benefit_increase

  Total salaries and benefits increase over the current 2026 budgeted salaries and benefits for the proposed step increases.

  salary · General Fund · FY 2026

  $36,255

  outflow

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED FROM THE CONTINGENCY FUND AND IDENTIFIED BUDGET SAVINGS. Passed
  PDF↗Pay Increase Documentation1\. Salaries and benefits will increase by a total of $36,255 over the current 2026 budgeted salaries and benefits.

• step_increase_june_1_budget_memo_amount

  Budget memo amount for implementing steps on June 1, 2026.

  salary · General Fund · FY 2026

  $21,150

  outflow

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED FROM THE CONTINGENCY FUND AND IDENTIFIED BUDGET SAVINGS. Passed
  PDF↗Pay Increase Documentation2\. Implementing the steps on June 1, 2026, will result in an overall increase in expenditures of $21,150 for the year.

• step_increase_minutes_amount

  Minutes amount for the remainder-of-2026 step program cost.

  salary · General Fund · FY 2026

  $21,450

  outflow

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED FROM THE CONTINGENCY FUND AND IDENTIFIED BUDGET SAVINGS. Passed
  p. 6↗May 19, 2026 Signed MinutesShe indicated that the cost of implementing the step program for the remainder of 2026 - approximately seven months - would be $21,450, while the estimated cost of losing and replacing the employee in question was conservatively placed at $16,500 (33% of a $55,000 salary), plus approximately $15,000 in underutilized he…

• step_increase_health_insurance_offset

  Excess health insurance budget identified as available to offset the 2026 step implementation cost.

  budget · General Fund · FY 2026

  $15,000

  outflow

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED FROM THE CONTINGENCY FUND AND IDENTIFIED BUDGET SAVINGS. Passed
  PDF↗Pay Increase Documentation3\. Currently there is excess budget available under health insurance. The excess budget is $15,000. This leaves $6,150 to be taken from contingency in 2026 to cover the implementation of steps.

• step_increase_contingency_amount

  Amount to be taken from contingency for the 2026 step implementation according to the budget memo.

  budget · General Fund · FY 2026

  $6,150

  outflow

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED FROM THE CONTINGENCY FUND AND IDENTIFIED BUDGET SAVINGS. Passed
  PDF↗Pay Increase Documentation3\. Currently there is excess budget available under health insurance. The excess budget is $15,000. This leaves $6,150 to be taken from contingency in 2026 to cover the implementation of steps.

• projected_2026_under_budget_amount

  Projected 2026 under-budget amount cited during step-increase discussion.

  budget · General Fund · FY 2026

  $150,000

  unknown

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED FROM THE CONTINGENCY FUND AND IDENTIFIED BUDGET SAVINGS. Passed
  p. 7↗May 19, 2026 Signed MinutesShe also noted that she had projected the city would end 2026 approximately $150,000 under budget, primarily due to unfilled staff positions, and that the city was expected to draw only approximately $270,000 from its fund balance rather than the $400,000 originally anticipated - providing sufficient budget flexibility…

• projected_fund_balance_draw_revised

  Projected 2026 fund-balance draw after staff savings.

  budget · General Fund · FY 2026

  $270,000

  outflow

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED FROM THE CONTINGENCY FUND AND IDENTIFIED BUDGET SAVINGS. Passed
  p. 7↗May 19, 2026 Signed MinutesShe also noted that she had projected the city would end 2026 approximately $150,000 under budget, primarily due to unfilled staff positions, and that the city was expected to draw only approximately $270,000 from its fund balance rather than the $400,000 originally anticipated - providing sufficient budget flexibility…

• projected_fund_balance_draw_original

  Originally anticipated 2026 fund-balance draw.

  budget · General Fund · FY 2026

  $400,000

  outflow

  Council voted: MOTION BY COUNCIL MEMBER SWENSON, SECOND BY COUNCIL MEMBER RAINVILLE TO IMPLEMENT THE EMPLOYEE STEP INCREASE PROGRAM FOR ALL EMPLOYEES EFFECTIVE JUNE 1, 2026, PLACING EACH EMPLOYEE AT THE STEP CORRESPONDING TO THEIR YEARS OF SERVICE AND GRANTING ANY STEP ADVANCEMENT EARNED BETWEEN JUNE 1 AND DECEMBER 31, 2026, FUNDED FROM THE CONTINGENCY FUND AND IDENTIFIED BUDGET SAVINGS. Passed
  p. 7↗May 19, 2026 Signed MinutesShe also noted that she had projected the city would end 2026 approximately $150,000 under budget, primarily due to unfilled staff positions, and that the city was expected to draw only approximately $270,000 from its fund balance rather than the $400,000 originally anticipated - providing sufficient budget flexibility…

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• Council Member Glaser drew a parallel to a prior situation involving City Planner Cindy Nash, where the Council had addressed a similar issue by implementing a policy allowing one hour of free consultation per property, after which an escrow was required to cover additional time billed by the quarter hour.

  — Council Member Glaser

  What this is about
  The Council recalled the prior City Planner policy that allowed one free hour before an escrow was required, as a model for building official resident inquiries.

  p. 1↗May 19, 2026 Signed MinutesCouncil Member Glaser drew a parallel to a prior situation involving City Planner Cindy Nash, where the Council had addressed a similar issue by implementing a policy allowing one hour of free consultation per property, after which an escrow was required to cover additional time billed by the quarter hour.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• Council Member Rainville noted that prior improvements to the recycling center had included added ceiling and wall insulation, but that the building was not originally designed to be well-insulated.

  — Council Member Rainville

  What this is about
  Council members recalled previous insulation work at the recycling center while discussing energy costs and future insulation work.

  p. 3↗May 19, 2026 Signed MinutesCouncil Member Rainville noted that prior improvements to the recycling center had included added ceiling and wall insulation, but that the building was not originally designed to be well-insulated.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• Council Member Breyen recalled that a scouting project had previously refreshed the hole layout signs.

  — Council Member Breyen

  What this is about
  The Council recalled a prior scouting project that refreshed disc golf signs while discussing the disc golf course allocation.

  p. 3↗May 19, 2026 Signed MinutesCouncil Member Breyen recalled that a scouting project had previously refreshed the hole layout signs.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• She referenced the city's difficult period in 2024, when the office operated with only two staff members, and stressed that the current team has only recently reached full operational capacity after approximately a year and a half of rebuilding.

  — City Clerk Johnson

  What this is about
  City Clerk Johnson referenced the difficult staffing period in 2024 as context for the proposed employee step increase.

  p. 6↗May 19, 2026 Signed MinutesShe referenced the city's difficult period in 2024, when the office operated with only two staff members, and stressed that the current team has only recently reached full operational capacity after approximately a year and a half of rebuilding.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

• She also recalled that two of the last several hires did not pass probation, reinforcing the value of retaining experienced staff.

  — Council Member Rainville

  What this is about
  Council Member Rainville recalled past probation failures during hiring while arguing for retention of current staff.

  p. 7↗May 19, 2026 Signed MinutesShe also recalled that two of the last several hires did not pass probation, reinforcing the value of retaining experienced staff.

  Partial matchWe have not matched this to a prior decision yet.

  The resolver has not run for this cue, or the search did not find a strong match in the corpus.

Sources

Every document and recording archived for this meeting.

• Document

  Pay Increase Documentation

  Document · 2026-05-19

  7 pages

  ↗
• Document

  May 19, 2026 Packet

  Packet · 2026-05-19

  41 pages

  ↗
• Document

  Additional CIP Public Works Documentation

  Document · 2026-05-19

  25 pages

  ↗
• Document

  May 19, 2026 Meeting Agenda

  Agenda · 2026-05-19

  1 pages

  ↗
• Document

  May 19, 2026 Signed Minutes

  Minutes · 2026-05-19

  12 pages

  ↗
• Video

  Meeting recording

  YouTube

  Transcript · 1047 segments · 2:34:04

  ↗