Loading records…
2019-05-07
One-line summary
Council scheduled a public hearing on building-material rules, approved the consent agenda including claims and several resolutions, released the MARS claim, ended AEM financial services in favor of in-house work with RTY mentoring, directed staff to revise the fee schedule, and discussed the Comprehensive Plan and planning/code-enforcement updates.
19 items as recorded in the packet and minutes.
1Call to Order / Pledge / Meeting Policy / Approve Agenda
Call to Order; Pledge of Allegiance; Meeting Policy; Approve Agenda
Agenda approved as submitted.
2Sheriff's Report
Sheriff's Report
Sheriff's report was received; no council action recorded.
3Floor Items
Floor Items
Resident Larry Barette asked about assessment equity for the Old Viking Road Project; no action was taken.
4aOrdinance 2019-02 Building Materials Revised
Recommendation regarding Ordinance 2019-02 Building Materials Revised
Council scheduled a public hearing for May 28, 2019 rather than adopting the ordinance at this meeting.
5aApprove April 9 and April 23 minutes
Approve City Council Minutes of 04-09-2019 Regular Meeting and 04-23-2019 Special Meeting.
Approved as part of the consent agenda.
5bFinancial report, claims and net distribution reports
Financial Report: Approve Treasurer's Report, and Claims #1338 through #1384, plus Net Distribution reports dated April 5th, 8th, 15th, 25th, and 29th, 2019.
Approved as part of the consent agenda.
5cResolution 2019-21 Responsible Authority
Resolution 2019-21 Approving Responsible Authority
Approved as part of the consent agenda.
5dResolution 2019-41 ERYSA contract
Resolution 2019-41 Approving ERYSA Contract for 2019
Approved as part of the consent agenda.
5eResolution 2019-42 Nowthen Plumbing bid
Resolution 2019-42 Approving Nowthen Plumbing Bid for City Hall
Approved as part of the consent agenda.
5fResolution 2019-43 Pinnaker Lake Road fund transfer
Resolution 2019-43 Approving Pinnaker Lake Road Fund Transfer
Approved as part of the consent agenda.
5gResolution 2019-44 2019 budget correction
Resolution 2019-44 Approving 2019 Budget Correction
Approved as part of the consent agenda.
5hResolution 2019-45 Pine River State Bank signers
Resolution 2019-45 Approving Pine River State Bank Signers
Approved as part of the consent agenda.
6aMediation & Restorative Services for Anoka County
Mediation & Restorative Services for Anoka County - Carol Markham-Cousins (Claim #1238)
Council released the claim for Mediation & Restorative Services and discussed using the remaining 2019 donation budget.
6bCity Clerk recommendations for financial services
City Clerk Recommendations for Financial Services
Council accepted the clerk's recommendation to end AEM services and use RTY Consulting as-needed, subject to attorney review of the RTY contract.
6cRum River Construction Consultants fee schedule updates
Rum River Construction Consultants - Fee Schedule Updates
Council directed staff to work on the full fee schedule for later approval rather than approving the fee changes that night.
6dComprehensive Plan update: transportation and implementation
Comprehensive Plan Update - Transportation & Implementation
Council discussed the transportation and implementation sections and left the capital improvement language for further consideration at the June meeting.
6eCity planner update and council direction
City Planner Update and Council Direction
Council gave planning and code-enforcement direction, including broader notice for certain public hearings and permission to issue citations on two properties.
7Introduction of New Items
Introduction of New Items
No new items were introduced.
8Adjournment
Adjournment
Meeting adjourned at 9:50 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Sheriff's report and Bar None activity
Commander Wayne Heath reviewed April sheriff activity, including 10 animal calls and a reminder that residents should not leave keys in vehicles because stolen vehicles had keys left inside. Mayor Pilon also asked about Bar None, and the council discussed its status.
Agenda: 2. Speakers: Commander Wayne Heath, Mayor Pilon.
Old Viking Road Project assessments
Larry Barette asked whether the Old Viking Road Project assessments were equitable when parcels vary in size. Mayor Pilon explained that the council had discussed parcel size and growth potential and decided to assess by PID number rather than linear frontage; Barette said the road improvement was needed and thanked the council.
Agenda: 3. Speakers: Larry Barette, Mayor Pilon.
Ordinance 2019-02 building materials
Planner Stockman brought forward revised exterior building material language for non-residential uses. Rather than adopting it immediately, the council voted to schedule a public hearing for May 28, 2019, the same night as the Planning and Zoning meeting.
Agenda: 4a. Motions: M002. Speakers: Liz Stockman, Rainville, Breyen.
Consent agenda approvals
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Agenda: 5a, 5b, 5c, 5d, 5e, 5f, 5g, 5h. Motions: M003. Speakers: Breyen, Blake, Rainville, Liz Stockman.
Mediation & Restorative Services claim
Mediation & Restorative Services representatives explained their mediation and restorative services work, including potential involvement with Bar None. The council thanked them, asked to be kept updated on Bar None, and unanimously approved releasing Claim #1238. The minutes record the released amount as $499.73, while the invoice in the packet shows $488.73.
Agenda: 6a. Motions: M004. Speakers: Carol Markham-Cousins, Kelly Isaacs, Rainville, Greenberg.
AEM financial services cancellation and RTY mentoring
The new clerk recommended bringing financial work back in-house, cancelling the AEM Financial Services contract, and using RTY Consulting as-needed for mentoring. Council unanimously accepted the recommendation, with Attorney Ruppe to review the RTY contract. AEM also presented a preliminary 2019 first-quarter financial report and explained that it differs from CTAS because of accrual accounting.
Agenda: 6b. Motions: M005. Speakers: Lori Streich, Breyen, Rainville, Jean McGann.
Rum River Construction Consultants fee schedule
Building Official Andy Schreder explained how building permit fees are structured and proposed increases to several set fees. Council did not approve the fee changes immediately; instead, it unanimously directed Clerk Streich to work on the full fee schedule and bring it back as one package before 2020 budget discussions.
Agenda: 6c. Motions: M006. Speakers: Andy Schreder, Breyen, Greenberg, Mayor Pilon.
Comprehensive Plan transportation and implementation sections
Planner Stockman reviewed the transportation and implementation sections of the Comprehensive Plan. Council discussed terminology such as cluster housing, adding Ramsey Station to the transit section, and the capital improvement plan language; the council left the language in place for more review before the June meeting and Met Council submission deadline.
Agenda: 6d. Speakers: Liz Stockman, Mayor Pilon, Rainville, Breyen.
Planner update, public notice, and code enforcement
Planner Stockman previewed May 28 Planning and Zoning items, including public hearings for Ordinance 2019-02, the Wegner project, and the Madson IUPs. Council discussed broader public notice than the minimum 1320 feet, public notice signage, lighting and design concerns, possible new businesses and events, and several code-enforcement issues; council gave permission to issue citations on two properties.
Agenda: 6e. Speakers: Liz Stockman, Mayor Pilon, Rainville.
7 motions on the record. Split votes are highlighted.
M001Motion by Rainville, 2nd by Breyen to approve the Agenda as submitted.
moved by Rainville, seconded by Breyen
Motion Carried.
M002Motion by Rainville, 2nd by Breyen to schedule Public Hearing the same night as the PZ Meeting, May 28, 2019, to approve Ordinance 2019-02 Building Materials Revised.
moved by Rainville, seconded by Breyen
Motion carried.
M003Motion by Breyen, 2nd by Blake to approve all of the Consent Items.
moved by Breyen, seconded by Blake
M004Motion by Rainville, 2nd by Greenberg to release Claim #1238 for $499.73 to Mediation & Restorative Services.
moved by Rainville, seconded by Greenberg
M005Motion by Rainville, 2nd by Breyen to accept the Clerk's Recommendations to release AEM Financial Services, effective July 6, 2019, and to contract with RTY Consulting on an as-needed basis, and that Attorney Ruppe review the contract.
moved by Rainville, seconded by Breyen
M006Motion by Breyen, 2nd by Greenberg to have Clerk Streich take the information provided by Building Official Schreder and work on the entire Fee Schedule, to present all at one time for Council approval in time for the 2020 Budget discussions.
moved by Breyen, seconded by Greenberg
M007Motion by Breyen, 2nd by Rainville to adjourn.
moved by Breyen, seconded by Rainville
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F001
Total claims approved in the consent agenda.
expenditure · Claims #1338-#1384 · FY 2019
$143,914.39
outflow
F002
Total of all cash in all accounts as of April 30, 2019.
treasurer_report · Treasurer's Report · FY 2019
$1,857,383.42
unknown
F003
Final CTAS Schedule 1 ending balance as of April 30, 2019.
treasurer_report · Treasurer's Report · FY 2019
$1,855,516.84
unknown
F004
Outstanding check to Mediation & Restorative Services on the preliminary financial report.
invoice · Outstanding checks · FY 2019
$488.73
outflow
Council approval status: not yet on record.
F005
Amount released by council to Mediation & Restorative Services, according to the minutes.
donation · Claim #1238 · FY 2019
$499.73
outflow
F006
Invoice amount from Mediation & Restorative Services for 2019 mediation and restorative services.
invoice · MARS invoice · FY 2019
$488.73
outflow
Council approval status: not yet on record.
F007
Council discussed using the 2019 donation budget to fund the MARS claim.
budget · 2019 Donation Budget · FY 2019
$3,000
unknown
F008
Prior 2019 donation budget commitment to Heritage Fest discussed when deciding how to fund the MARS claim.
donation · Heritage Fest donation · FY 2019
$2,500
outflow
Council approval status: not yet on record.
F009
Remaining donation budget after Heritage Fest allocation, discussed as source for MARS claim.
budget · 2019 Donation Budget remainder · FY 2019
$500
unknown
F010
Nowthen Plumbing bid approved for City Hall water filter and softener equipment.
contract · Nowthen Plumbing bid · FY 2019
$4,625
outflow
F011
Estimate #2019-8120 from Nowthen Plumbing for filter equipment at the old City Hall building.
estimate · Nowthen Plumbing estimate · FY 2019
$4,625
outflow
F012
Transfer approved from General Fund to Pinnaker Lake Fund for the City's responsibility on the 2018 road project.
transfer · Pinnaker Lake Road fund transfer · FY 2019
$61,140.53
transfer
F013
Total disbursements used in the Pinnaker Lake Road transfer calculation.
capital_project · Pinnaker Lake Road total disbursements · FY 2019
$136,926.88
outflow
F014
Resident prepaid assessments applied against Pinnaker Lake Road project expenses.
assessment · Pinnaker Lake resident prepaids · FY 2019
$35,760
inflow
F015
Net Pinnaker Lake Fund expense after resident prepaids.
capital_project · Pinnaker Lake Fund expense · FY 2019
$101,166.88
outflow
F016
Balance of 50 percent assessed to residents for Pinnaker Lake Road.
assessment · Pinnaker Lake resident assessment balance · FY 2019
$40,026.35
inflow
F017
Total additional expenditures from 2019 budget amendment to be funded from reserves.
budget · 2019 budget amendment · FY 2019
$13,600
outflow
F018
Increase in Planning and Zoning professional services budget.
budget · Planning and Zoning Professional Services budget change · FY 2019
$17,500
outflow
F019
Increase in Planning and Zoning code enforcement budget.
budget · Planning and Zoning Code Enforcement budget change · FY 2019
$3,500
outflow
F020
Projected 2019 cost for AEM Financial Solutions services, discussed in clerk recommendation to end the contract.
contract · AEM projected 2019 cost · FY 2019
$37,040
outflow
F021
Hourly rate for RTY Consulting mentoring services.
rate · RTY Consulting hourly rate · FY 2019
$75
outflow
F022
Proposed increase for set-fee maintenance permits from $95 to $125.
fee · Maintenance permit proposed fee · FY 2020
$125
inflow
Council approval status: not yet on record.
F023
Proposed increase for basement finish permits from $210 to $235.
fee · Basement finish proposed fee · FY 2020
$235
inflow
Council approval status: not yet on record.
F024
Proposed increase for on-site septic system permits from $225 to $250.
fee · On-site septic proposed fee · FY 2020
$250
inflow
Council approval status: not yet on record.
F025
Asphalt Concrete Solutions, crack sealing 2019 downpayment.
invoice · Claim #1340 · FY 2019
$10,021.17
outflow
F026
The Planning Company planning services, Feb. and Mar. 2019, minus zoning/administration section.
invoice · Claim #1338 · FY 2019
$4,410
outflow
F027
AEM Financial Services finance director contract for May 2019.
invoice · Claim #1348 · FY 2019
$2,420
outflow
F028
Anoka County Treasurer, 2019 second quarter law enforcement contract.
contract · Claim #1384 · FY 2019
$61,912.25
outflow
F029
Hakanson Anderson Associates April 2019 engineering fees.
invoice · Claim #1363 · FY 2019
$17,499.75
outflow
F030
Nowthen Plumbing softener and filter at City Office.
invoice · Claim #1368 · FY 2019
$4,810.81
outflow
F031
Rum River Construction Consultants April 2019 invoice.
invoice · Claim #1371 · FY 2019
$3,251.46
outflow
F032
Smith & Glaser prosecuting attorney services for March and April 2019.
invoice · Claim #1373 · FY 2019
$6,271.5
outflow
F033
The Planning Company planning services, April 2019, zoning administration and May 2019 balance.
invoice · Claim #1377 · FY 2019
$13,994.96
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Mayor Pilon said that the assessment decision was made after discussing parcel sizes and potential growth, but the final decision was made to assess by PID number instead of linear feet along the roadway being improved.
— Mayor Pilon
What this is about
Prior council reasoning for choosing PID-based assessments rather than frontage-based assessments for the Old Viking Road Project.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
we had a relationship with them up until last August and they had a gentleman there who would take me the residents who could be trusted and may be rewarded and we would engage them in the city in the city parks certain residents clean up with properties and things like that
— Mayor Pilon
What this is about
Past relationship between Bar None staff, the City, and the Sheriff's Department for residents doing community work.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
that contract was on an interim basis until the City hired a Clerk/Treasurer.
— Breyen
What this is about
Council's original understanding that AEM's financial-services role was temporary until the City hired a Clerk/Treasurer.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Mediation Services donation request - Leistico doesn't think that we need their help as much as Alexandra House; Meyer thinks that they are dealing with only 7 cases. Leistico made a motion not to donate to Mediation Services; Meyer seconded. All in favor; motion carried.
What this is about
Prior city action on Mediation Services donation request in 2009, provided as background for the current MARS request.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
Resolution 2019-44 Approving 2019 Budget Correction
Resolution · 2019-05-07
2 pages
Memo RRCC Fees 05-07-2019
Document · 2019-05-07
2 pages
Claims for Approval 04-30-2019
Document · 2019-05-07
5 pages
Treasurer's Month End Report 04-30-2019
Document · 2019-05-07
5 pages
MARS Juvenile Diversion Program Development
Document · 2019-05-07
2 pages
MARS Info
Document · 2019-05-07
5 pages
Claims List 04-30-2019
Document · 2019-05-07
4 pages
Financials 04-30-2019
Document · 2019-05-07
11 pages
Ord 2019-02 Building Materials Revised
Ordinance · 2019-05-07
5 pages
MARS Got Conflict 1-2019
Document · 2019-05-07
2 pages
2019 ERYSA Lawn Contract
Document · 2019-05-07
3 pages
City Council Meeting Packet 05-07-2019 - Reduced
Packet · 2019-05-07
81 pages
Memo Clerk Reccommendations
Document · 2019-05-07
1 pages
Resolution 2019-45 Checking Account Signature Resolution
Resolution · 2019-05-07
1 pages
Resolution 2019-46 AEM Cancel Contract
Resolution · 2019-05-07
1 pages
Comprehensive Plan Update Packet 05-07-2019
Packet · 2019-05-07
27 pages
2019 Budget Amendment Memo
Budget · 2019-05-07
1 pages
RTY Contract 05-07-2019
Document · 2019-05-07
4 pages
Resolution 2019-21 Responsible Authority
Resolution · 2019-05-07
1 pages
Meeting City Council Meeting — Agenda (2019-05-07)
Agenda · 2019-05-07
1 pages
Resolution 2019-43 Approving Fund Transfer for Pinnaker Lk Road Project
Resolution · 2019-05-07
1 pages
Resolution 2019-41 Elk River Youth Softball Association Contract
Resolution · 2019-05-07
1 pages
Resolution 2019-42 Approving Nowthen Plumbing Bid for City Hall
Resolution · 2019-05-07
1 pages
Outstanding Checks - for Ckbk Only 04-30-2019
Document · 2019-05-07
1 pages
Meeting City Council Meeting — Minutes (2019-05-07)
Minutes · 2019-05-07
4 pages
Meeting City Council Meeting — Agenda Packet (2019-05-07)
Packet · 2019-05-07
81 pages
Pinnaker Lk Prepaids 05-07-2019
Document · 2019-05-07
1 pages
Pinnaker Fund 415 Disbursements 05-07-2019
Document · 2019-05-07
2 pages
Notice of Termination Letter - AEM 05-07-2019
Document · 2019-05-07
1 pages
Nowthen Plumbing City Hall - Est 05-07-2019
Document · 2019-05-07
1 pages
Memo - Bid for Water Softener and Filter
Document · 2019-05-07
1 pages
MARS SVC History in Nowthen
Document · 2019-05-07
1 pages
2019 Assessments
Document · 2019-05-07
1 pages
Treasurer's Report - Final 04-30-2019
Document · 2019-05-07
2 pages
Treasurer's Report - Prelim 04-30-2019
Document · 2019-05-07
1 pages
2019 Treasurer's Report
Document · 2019-05-07
2 pages
4m 04-30-2019
Document · 2019-05-07
2 pages
Cash Control Statement 04-30-2019
Document · 2019-05-07
1 pages
CTAS Schedule 1 04-30-2019
Document · 2019-05-07
1 pages
Investments 04-30-2019
Document · 2019-05-07
1 pages
Meeting recording
YouTube
Transcript · 1132 segments · 2:47:32
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.