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Tuesday, July 14, 2015
Agenda
Not posted
What was on the agenda.
One-line summary
Council approved a motorcycle-repair CUP and wetland-setback ordinance, continued LRUS comp-plan work for cost review, set directions on several planning/code issues, authorized road repair work to proceed with asphalt quotes, approved multiple park purchases/projects and donations, and passed a consent agenda including bills, a temporary liquor license, a donation resolution, and a liquor license renewal.
36 items as recorded in the packet and minutes.
ACall to order / meeting start
Regular City Council Meeting
Minutes show meeting held at 7:00 PM; no separate action recorded.
BApprove/amend the Meeting Agenda
Approve amended agenda (added July 20 Budget Workshop under Council Items; moved Bob Johnson item to Planning and Zoning)
1Sheriff Update
Lt. Wayne Heath update of calls for June 2015
2Floor Items
Public comment period
No floor items were presented.
3aPlanning & Zoning: CUP – Motorcycle repair at 19745 Nowthen Blvd (Perkins & Miller)
Conditional Use Permit to allow a motorcycle repair business in C-1 District; included amendment removing condition item #5
Approved CUP; amended to remove condition #5 per minutes.
3bPlanning & Zoning: Adopt Ordinance 2015-02 (wetland structure setbacks)
Amend Chapter 11 to reduce structure setbacks from wetlands
Ordinance adopted.
3cPlanning & Zoning: LRUS Comprehensive Plan Amendment – recommendation to move forward
Discussed interim amendment vs. full comp plan update costs and grants; continued to next month for more cost review
Continued until next month; Council wanted interim and full update costs.
3dPlanning & Zoning: Swanson Burns Auto Sales – Council direction
Direction for staff to work toward compliance and present IUP for planned usage
Direction given to staff to work with Swansons and present IUP.
3ePlanning & Zoning: Dave Perkins exterior building materials – Council direction
Amend condition #8 from May 12, 2015 Findings & Decision to approve alternate facade materials
Condition #8 amended as stated in motion.
3fPlanning & Zoning: Temporary Habitation Permit – Thorkildson (22144 Zeolite St)
Temporary habitation permit request while building home; includes $2,000 security deposit condition in permit document
3gPlanning & Zoning: Farmer's Market sign / lease agreement discussion
Discussed farmer’s market sign and lease agreement changes; approved lease agreement with item #7 removed
Council approved lease agreement with removal of item #7.
3hPlanning & Zoning: Flag Lot Ordinance Revisions – send to P&Z for public hearing
Motion to present amendment to P&Z for public hearing; discussion about keeping CUP requirement
Sent to P&Z for public hearing.
3iPlanning & Zoning: Dryden Property – Council direction
Discussion of truck traffic, access, and horse farm lacking CUP; motion to direct staff to investigate failed
Motion failed; no Council direction given.
3jPlanning & Zoning: Bob Johnson – use of City property to back semi-truck; illegal driveway
Direction to move forward with Administrative Notice
4aRoad & Bridge: Ebony & Garnet blacktop repairs – bid sheet / proceed with repairs and quotes
Initial motion for bid sheet failed; Council approved proceeding with repairs as presented and staff obtaining 3 quotes for blacktopping; funding from Road & Bridge Improvement fund
Two motions passed: proceed with repairs and obtain 3 blacktop quotes; then fund from Road & Bridge Improvement fund.
4bRoad & Bridge: Request for Speed Limit Study – Uranium St.
Table until resident makes formal request
4cRoad & Bridge: 204th Culvert Repair
Council chose not to act; send letter to resident
Council voted to not act upon request and to send a letter to the resident.
5aPark & Recreation: Ernie Koehler Park Bench Donation Location
Approved Park & Rec recommended location
5bPark & Recreation: Human Foosball – Nowthen Heritage Festival
Table pending discussion with Heritage Committee; insurance concern
5cPark & Recreation: Meeting Date Change – Wednesday, August 12th
Changed meeting date
5dPark & Recreation: Twin Lakes Park Information Board purchase
Purchase new information board and remove existing; $753.45 plus staff time
5ePark & Recreation: ADA Swing Replacement – Nowthen Memorial Park
Replace ADA swing at cost not to exceed $725 plus staff time
5fPark & Recreation: Eagle Scout Project – disc golf hole markers at Twin Lakes Park
Allow Steve Anderson project; reimburse costs up to $100
5gPark & Recreation: Donation of water fountain – Nowthen Park
Accept and approve donation and installation of donated drinking water fountain by baseball field
6Consent Agenda
Approve minutes; financial report; audited bills claims #9516-#9570 plus net distribution reports; temporary liquor license; Resolution 2015-14 donation acceptance; liquor license renewal Bourbon Room
Approved as presented.
7aCouncil Items: Threshing Show Grounds events
Approve request to not count May 30 memorial luncheon as a planned event at Threshing Show Grounds
7bCouncil Items: Approve 2015 Auditor Services
Accept proposal from Michael Pofahl for 2015 audit; $6,980
7cCouncil Items: Local Government Officials (LGO) Meeting attendance and meal reimbursement
Approve attendance and meal reimbursement; 4-1 vote with Bettinger opposed
Motion carried with Bettinger opposed per minutes.
7dCouncil Items: Connectivity Services Agreement – Amendment No. 2
Approved Connectivity Service Agreement, Amendment No. 2
7eCouncil Items: Handicap Ramp Repairs
Table pending further information (detailed drawings/materials/fastening)
7fCouncil Items: Workshop Time Change
Change monthly workshop time to 5:30 PM; 4-1 with Bettinger opposed
Motion carried with Bettinger opposed per minutes.
7gCouncil Items: Remove door stops at Recycling Center
Post signs to close door and remove door stops
7hCouncil Items: Status of City Hall parking lot improvements
Update only; staff waiting to hear from contractor
7iCouncil Items: July 20th Budget workshop
Budget meeting cancelled; next scheduled Aug 3 at 6:00 PM
Informational update; no vote recorded.
8Introduction of New Items
None
No new items introduced.
ZAdjournment
Adjourned 9:30 PM
What this meeting did about specific topics, organized by issue rather than by document.
Perkins & Miller motorcycle repair CUP (19745 Nowthen Blvd)
The council approved a Conditional Use Permit for a motorcycle repair business at 19745 Nowthen Blvd (PID 21-33-25-33-0021) as recommended by the Planning & Zoning Commission and the city planner, with the motion amended to remove condition item #5 because it was addressed elsewhere. Discussion included whether the CUP can be issued to the property owner (who is not operating the business), signage and parking, and a reminder to be considerate about motorcycle noise for neighbors.
Agenda: 3a. Motions: M2, M3. Speakers: Pilon, Rainville, Stockman, Bettinger, Scheffler.
Wetland structure setbacks ordinance (Ordinance 2015-02)
The council adopted Ordinance 2015-02 amending Chapter 11 of the city code to reduce structure setbacks from wetlands, approving the zoning ordinance amendment as presented.
Agenda: 3b. Motions: M4. Speakers: Scheffler, Rainville.
LRUS Comprehensive Plan Amendment (removal/change of LRUS district)
The council discussed moving forward with a Comprehensive Plan and ordinance amendment related to the Long Range Urban Service (LRUS) district and decided to continue the item to the next month to better understand costs. Council directed that they receive both interim amendment costs and total costs for the full Comprehensive Plan updates; discussion referenced possible grants later in the year and estimates for planning and engineering time.
Agenda: 3c. Motions: M5, M6. Speakers: Pilon, Rainville, Stockman, Bettinger, Scheffler, Reighard.
Swanson Burns Auto Sales compliance and permitting (5340 199th Ave NW)
The council directed staff to work with the Swansons (Burns Auto Sales) to gain code compliance and to present an Interim Use Permit application for their planned use of the property.
Agenda: 3d. Motions: M7. Speakers: Pilon, Rainville.
Perkins accessory-building exterior materials change (May 12, 2015 variance conditions)
The council approved amending condition #8 from the May 12, 2015 Findings & Decision for Dave Perkins’ accessory building so the exterior may use a combination of faux stone, cedar shakes, and ornamental metal, finding them harmonious with the principal structure and meeting ordinance requirements.
Agenda: 3e. Motions: M8. Speakers: Pilon, Reighard.
Temporary habitation permit for Thorkildson family (22144 Zeolite St)
The council approved a temporary habitation permit for Jennifer and Mark Thorkildson at 22144 Zeolite St while they build a residence. The permit document in the packet required a $2,000 security deposit and set an outside date for validity.
Agenda: 3f. Motions: M9. Speakers: Rainville, Scheffler.
Farmer’s Market sign and lease agreement terms (Rademacher/Greenberg sign)
The council discussed a proposed farmer’s market sign re-face on the existing Greenberg Implement sign and issues raised in the planner’s memo and workshop. Council approved the lease agreement with item #7 removed after discussion about whether to require sign removal/changes if the temporary market use ends and concerns about selectively enforcing sign rules.
Agenda: 3g. Motions: M10. Speakers: Pilon, Stockman, Rainville, Bettinger.
Flag lot ordinance revisions sent to P&Z
The council voted to send proposed flag lot/access easement ordinance revisions to Planning & Zoning for a public hearing, with discussion about whether to keep the Conditional Use Permit requirement and the implications for attaching conditions versus relying on staff determinations.
Agenda: 3h. Motions: M11. Speakers: Rainville, Reighard, Bettinger, Scheffler, Stockman, Pilon.
Dryden properties truck traffic and possible CUP/IUP issues (Uranium St/Viking Blvd)
Council discussed complaints about truck traffic on Uranium Street, access questions, and a horse farm/business operating without a CUP. A motion to direct staff to investigate and determine proper road access failed, and the minutes state that no council direction was given.
Agenda: 3i. Motions: M12. Speakers: Bettinger, Stockman, Pilon.
Bob Johnson illegal driveway / use of city property for semi-truck backing
Council addressed reports that a tenant across from City Hall was using city property to back a semi-truck and had established an illegal driveway onto Nowthen Blvd without an Anoka County permit; council directed staff to proceed with an administrative notice.
Agenda: 3j. Motions: M13. Speakers: Pilon, Rainville, Stockman.
Ebony & Garnet road repairs and use of Road & Bridge Improvement Fund
Council debated process and documentation for planned repairs on Ebony and Garnet, including whether to bid the whole job or only asphalt and whether to align with the road study and other priorities. A motion to have staff prepare a bid sheet failed; council then approved moving forward with repairs as presented, directed staff to obtain three quotes for blacktopping, and approved paying from the Road & Bridge Improvement fund (discussion referenced a $116,000 budget and roughly $70,000 expected spending).
Agenda: 4a. Motions: M14, M15, M16. Speakers: Rainville, Pilon, Bettinger, Scheffler, Reighard.
Uranium Street speed limit study request
Council tabled the Uranium Street speed limit study request until the resident makes a formal request.
Agenda: 4b. Motions: M17. Speakers: Rainville, Pilon.
204th Avenue culvert repair request
Council decided not to act on the 204th Avenue culvert repair request, stating there was no benefit to the city, and directed that a letter be sent to the resident.
Agenda: 4c. Motions: M18. Speakers: Rainville, Bettinger.
Twin Lakes Park information board purchase
Council approved buying a new enclosed information board for Twin Lakes Park (to mount on the pavilion and remove the existing board) for $753.45 plus staff time.
Agenda: 5d. Motions: M22. Speakers: Reighard, Bettinger.
ADA swing replacement at Nowthen Memorial Park
Council approved replacing the ADA swing at Nowthen Memorial Park for a cost not to exceed $725 plus staff time.
Agenda: 5e. Motions: M23. Speakers: Reighard, Bettinger.
Eagle Scout disc golf markers project reimbursement
Council approved Steve Anderson’s Eagle Scout community service project for disc golf distance markers and cleanup at Twin Lakes Park and authorized reimbursement up to $100 for installation costs.
Agenda: 5f. Motions: M24. Speakers: Reighard, Rainville.
Donated drinking fountain installation at park
Council accepted and approved installation of a donated drinking water fountain by the baseball field, with the packet describing the donation and installation support from Lions and Mork Well.
Agenda: 5g. Motions: M25. Speakers: Reighard, Rainville.
Consent agenda approvals (minutes, financial report, bills, liquor items, donation resolution)
Council approved the consent agenda, including approval of prior minutes, the financial report, payment of audited claims #9516–#9570 and net distribution reports, a temporary liquor license for the Ramsey Lions (Threshing Show), Resolution 2015-14 accepting a $3,400 donation from the Ramsey Lions, and the Bourbon Room liquor license renewal.
Agenda: 6. Motions: M26. Speakers: Bettinger, Scheffler.
2015 audit services contract
Council accepted the auditor proposal from Michael Pofahl for the 2015 audited financial statements and reports, with a fee not to exceed $6,980.
Agenda: 7b. Motions: M28. Speakers: Rainville, Reighard.
Connectivity Services Agreement Amendment No. 2
Council approved Amendment No. 2 to the Connectivity Services Agreement for broadband services at co-location sites.
Agenda: 7d. Motions: M30. Speakers: Rainville, Bettinger.
Handicap ramp repairs (City Hall)
Council tabled handicap ramp repairs, with the mayor asking for detailed drawings and specifics on materials and fastening before proceeding; the same meeting also accepted a $3,400 donation intended for ramp improvements via consent agenda resolution.
Agenda: 7e, 6. Motions: M31, M26. Speakers: Pilon, Rainville.
Threshing Show Grounds event count request (memorial luncheon)
Council approved the request that a May 30 memorial luncheon not be counted as one of the planned events at the Nowthen Threshing Show Grounds for purposes of event limits under their permits.
Agenda: 7a. Motions: M27. Speakers: Rainville, Pilon.
34 motions on the record. Split votes are highlighted.
M1Bettinger made a motion to approve the amended agenda; Rainville seconded.
moved by Bettinger, seconded by Rainville
All in favor; motion carried.
M2Bettinger made a motion to approve the CUP request by Dave Perkins & Joshua Miller, to allow a motorcycle repair business, as recommended by the Planning and Zoning Commission and Stockman per her findings and memo dated July 14, 2015; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
All in favor; motion carried.
M3Bettinger amended his motion to remove items #5 from the conditions, as it is addressed in item #2; Scheffler seconded the amendment.
moved by Bettinger, seconded by Scheffler
All in favor; motion carried.
M4Scheffler made a motion to adopt Ordinance 2015-02, an Ordinance Amending Chapter 11 of the Nowthen City Code to Reduce Structure Setbacks from Wetlands; Rainville seconded.
moved by Scheffler, seconded by Rainville
All in favor; motion carried.
M5Pilon made a motion to continue this until next month to do a little more work on the costs associated with the amendments.
moved by Pilon, seconded by Rainville
M6Pilon amended his motion to include receiving the total costs associated with the full Comp Plan Updates, along with interim costs; Rainville seconded the amendment.
moved by Pilon, seconded by Rainville
M7Pilon made a motion to have staff work with the Swanson's to gain compliance and to present an IUP for their planned usage of the property; Rainville seconded.
moved by Pilon, seconded by Rainville
All in favor; motion carried.
M8Pilon made a motion to amend item #8 of the Conditions of the City Council Findings & Decision dated May 12, 2015, to approve a combination of faux stone, cedar shakes and ornamental metal; as they are harmonious with the principal structure and meet ordinance requirements; Reighard seconded.
moved by Pilon, seconded by Reighard
All in favor; motion carried.
M9Rainville made a motion to approve the request by Jennifer and Mark Thorkildson for temporary habitation permit for property located at 22144 Zeolite St .; Scheffler seconded.
moved by Rainville, seconded by Scheffler
All in favor; motion carried.
M10Rainville made a motion to approve the Lease Agreement with the removal of item #7; Pilon seconded.
moved by Rainville, seconded by Pilon
M11Rainville made a motion to present the amendment Flag Lot Ordinance to P&Z for public hearing; Reighard seconded.
moved by Rainville, seconded by Reighard
All in favor; motion carried.
M12Pilon made a motion to direct staff to investigate this and to look into the properties as to what is going on and where they should be accessing roads.
moved by Pilon
Motion failed.
M13Pilon made a motion to direct staff to move forward with the Administrative Notice; Rainville seconded.
moved by Pilon, seconded by Rainville
All in favor; motion carried.
M14Rainville made a motion to have staff prepare a bid sheet for Ebony and Garnett's black top repairs; Pilon seconded.
moved by Rainville, seconded by Pilon
M15Bettinger made a motion to move forward with what was presented for repairing Ebony and Garnet and to have staff obtain 3 quotes for blacktopping; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
M16Bettinger made a motion to have the money to repair Ebony and Garnet come out of the Road and Bridge Improvement fund; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
M17Rainville recommend tabling this request until the resident makes a formal request; Pilon seconded.
moved by Rainville, seconded by Pilon
All in favor; motion carried.
M18Rainville made a motion for Council to not act upon the request to repair the culvert, as there is no benefit to the City and to send a letter to the resident; Bettinger seconded.
moved by Rainville, seconded by Bettinger
All in favor; motion carried.
M19Reighard made a motion to approve the Park and Rec. Committees recommended location of the bench; Pilon seconded.
moved by Reighard, seconded by Pilon
All in favor; motion carried.
M20Reighard recommends tabling this matter until further discussion can be done with the Heritage Committee; Pilon seconded.
moved by Reighard, seconded by Pilon
All in favor; motion carried.
M21Reighard made a motion to change the meeting date to Wednesday, August 12th; Pilon seconded.
moved by Reighard, seconded by Pilon
All in favor; motion carried.
M22Reighard made a motion to purchase a new information board to mount to the side of the pavilion and remove the existing board at a cost of $753.45, plus staff time; Bettinger seconded.
moved by Reighard, seconded by Bettinger
All in favor; motion carried.
M23Reighard made a motion to replace the ADA swing at a cost not to exceed $725, plus staff time; Bettinger seconded.
moved by Reighard, seconded by Bettinger
All in favor; motion carried.
M24Reighard made a motion to allow Steve Anderson to move forward with the Eagle Scout Community Service Project to install distance markers and general clean-up of the golf area and to reimburse him for the costs associated with the installation, up to $100.
moved by Reighard
All in favor; motion carried.
M25Reighard made a motion to accept and approve the donation and installation of a donated drinking water fountain by the baseball field; Rainville seconded.
moved by Reighard, seconded by Rainville
All in favor; motion carried.
M26Bettinger made a motion to approve the Consent Agenda Items, as presented; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
All in favor; motion carried.
M27Rainville made a motion to approve the request to not consider, as an event, the memorial luncheon on May 30th as a planned event at the Nowthen Threshing Show Grounds; Pilon seconded.
moved by Rainville, seconded by Pilon
All in favor motion carried.
M28Rainville made a motion to accept the proposal from Michael Pofahl, in the amount of $6,980, for the 2015 Audited Financial Statements and Reports; Reighard seconded .
moved by Rainville, seconded by Reighard
All in favor; motion carried.
M29Rainville made a motion to approve attendance of the City Council to the LGO Mtg. and that the meal is approved for reimbursement; Pilon seconded.
moved by Rainville, seconded by Pilon
M30Rainville made a motion to approve the Connectivity Service Agreement, Amendment No. 2; Bettinger seconded.
moved by Rainville, seconded by Bettinger
All in favor; motion carried.
M31Rainville made a motion to table the Handicap Ramp Repairs until further information is obtained; Pilon seconded.
moved by Rainville, seconded by Pilon
All in favor; motion carried.
M32Pilon made a motion to approve changing the time of the monthly workshop to 5:30 PM; Rainville seconded.
moved by Pilon, seconded by Rainville
M33Pilon made a motion to have signs stating to close the door when finished and remove the door stops; Rainville seconded.
moved by Pilon, seconded by Rainville
All in favor; motion carried.
M34Bettinger made a motion to adjourn the meeting at 9:30 PM; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
All in favor; motion carried.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Security deposit required as a condition of the Temporary Habitation Permit for Mark and Jennifer Thorkildson.
other
$2,000
inflow
F2
Purchase new Twin Lakes Park information board (plus staff time).
expenditure · Parks
$753.45
outflow
F3
Replace the ADA swing at Nowthen Memorial Park (not to exceed; plus staff time).
expenditure · Parks
$725
outflow
F4
Reimburse Steve Anderson for Eagle Scout disc golf distance markers project costs, up to $100.
reimbursement · Parks
$100
outflow
F5
Auditor services proposal from Michael Pofahl for 2015 Audited Financial Statements and Reports.
contract · Administration · FY 2015
$6,980
outflow
F6
Donation from Ramsey Lions to the Nowthen Park Fund for improvements to the City Hall ramp (Resolution 15-14).
donation · Parks
$3,400
inflow
F7
E & D Excavating quote total for installing draintile and culvert replacement on 204th Avenue (quote listed as $ 15,000 -). Not acted upon by Council; Council voted to not act on culvert repair request.
estimate · Roads
$15
unknown
F8
Road & Bridge Improvement Fund balance referenced during Ebony & Garnet repairs discussion.
treasurer_report · Road & Bridge Improvement Fund
$116,000
unknown
F9
Estimated spending discussed for Ebony & Garnet repairs (discussion figure; final costs not in minutes).
estimate · Roads
$70,000
outflow
F10
Total for selected claims in Claims History for Claim #9516 through #9570 (consent agenda bills).
invoice · Audited bills
$162,248.62
outflow
F11
Planner Stockman estimate for interim LRUS-related work: '15 to 20 hours at $100 per hour' (planning time component).
estimate · Planning
$1,500
unknown
F12
Engineer Nelson estimate for interim LRUS-related work: 'less than $1,000' (discussion estimate).
estimate · Engineering
$1,000
unknown
F13
Councilmember estimate in discussion for LRUS amendments: 'Bettinger said that amendments would cost $2,500 to $3,000.' (lower end).
estimate · Planning
$2,500
unknown
F14
Councilmember estimate in discussion for LRUS amendments: 'Bettinger said that amendments would cost $2,500 to $3,000.' (upper end).
estimate · Planning
$3,000
unknown
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Pilon said that this is one of the concerns that he has had when he brought up the Road Study that has been in place for years.
— Pilon
What this is about
Refers back to a road study that has existed for years and whether it should guide current road repair decisions.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Having worked with staff on the previous road repairs, he knows they did a good job.
— Pilon
What this is about
Recalls prior road repairs experience as a comparison for current Ebony & Garnet repair approach.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Bettinger said that Ebony and Garnet have been problem roads since day one.
— Bettinger
What this is about
Recalls long-standing problems with Ebony and Garnet roads since early days (historical context for repairs).
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
The City Council authorized use of the Rademacher property on May 13, 2014 for use by the Farmer's Market and a lease agreement was executed.
— Stockman
What this is about
References prior May 13, 2014 council authorization and lease for the Farmer’s Market location.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
This Amendment is the Same Copy of what you approved 10 feb 2015.
What this is about
Handwritten note referencing prior approval date (Feb 10, 2015) for a similar connectivity agreement amendment.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
City Council Meeting — 2015-07-14 CC Packet 1 of 3 (2015-07-14)
Packet · 2015-07-14
58 pages
City Council Meeting — 2015-07-14 CC Packet 2 of 3 (2015-07-14)
Packet · 2015-07-14
51 pages
City Council Meeting — 2015-07-14 CC Packet 3 of 3 (2015-07-14)
Packet · 2015-07-14
69 pages
City Council Meeting — 2015-07-14 City Council Minutes (2015-07-14)
Minutes · 2015-07-14
14 pages
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.