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Monday, September 17, 2012
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
Council reviewed 2012 budget impacts including the Old Viking Bridge replacement and approved a proposed 2013 Budget/Levy of $1,149,000.00.
4 items as recorded in the packet and minutes.
ACall to order / meeting notice
Special City Council Meeting at 8:30 AM; meeting taped for transcribing purposes only.
Minutes do not show a separate call-to-order action; meeting details are stated in the header.
BRoll call / attendance
Present: Bill Schulz, Jeff Pilon, Harlan Meyer, Laurie Olmon.
Attendance recorded; no separate action noted.
CBudget and Levy discussion (Old Viking Bridge; 2012 budget review; levy schedule; sheriff contract deficit; Country Meadows culvert)
Discussion of Old Viking Bridge grant and costs, funding sources for City share, bid timeline, 2013 levy schedule impact from refunding 2006A GO Bonds, sheriff contract deficit, and unbudgeted culvert replacement estimate.
Discussion occurred; the related approval motion for proposed 2013 Budget/Levy is recorded separately.
DApprove proposed 2013 Budget/Levy
Motion to approve the proposed Budget/Levy for 2013, including stated percent increase.
Approved by motion recorded in minutes.
What this meeting did about specific topics, organized by issue rather than by document.
Old Viking Bridge replacement funding and cost exposure
Staff told the council the Old Viking Bridge would be replaced this year and that the City was awarded the grant. The council discussed the project cost estimate and noted that the county joint powers agreement does not include certain items (engineering, materials, testing, county administrative fees, and MnDOT lab service fees) that the City will incur directly. The council also reviewed the 2012 budget and identified specific funds totaling $69,000.00 to use toward the City’s portion, with bids due October 4 and expected to come to council October 9 for approval.
Agenda: C. Speakers: LaDoucer, Nelson.
2013 Proposed Budget/Levy approval
After reviewing budget pressures (including levy schedule impacts and other unbudgeted items), the council approved a proposed 2013 Budget/Levy of $1,149,000.00, noted in the minutes as a 4.86% increase from last year’s budget.
Agenda: D, C. Motions: M-1. Speakers: Pilon, Olmon, LaDoucer.
Sheriff contract deficit and Country Meadows culvert estimate
During the budget review, staff reported that the 2013 levy schedule related to refunding the 2006A GO Bonds was higher than anticipated and that there was a calculated deficit of $53,139.18 toward the 2013 Sheriff contract. The council also discussed an unbudgeted culvert replacement in Country Meadows, with a verbal engineer estimate of roughly $40,000, and noted they expected to better understand the culvert cost after camera inspection.
Agenda: C. Speakers: LaDoucer.
1 motion on the record. Split votes are highlighted.
M-1Pilon made the motion to approve $1,149,000.00 as the Proposed Budget/Levy for 2013; Olmon seconded the motion.
moved by Pilon, seconded by Olmon
All in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F-1
Old Viking Bridge Project cost estimate: "roughly $100,000 for Bridge Bond".
capital_project · Old Viking Bridge replacement
$100,000
outflow
Council approval status: not yet on record.
F-2
Old Viking Bridge Project estimate for City portion: "roughly ... $67,500 for City" (not including certain additional costs the City will incur directly).
capital_project · Old Viking Bridge replacement
$67,500
outflow
Council approval status: not yet on record.
F-3
Funding identified within the 2012 budget for City's portion of Old Viking Bridge replacement: Road & Bridge Improvement Fund.
transfer · Old Viking Bridge replacement - identified funding · FY 2012
$44,000
transfer
Council approval status: not yet on record.
F-4
Funding identified within the 2012 budget for City's portion of Old Viking Bridge replacement: Signs.
transfer · Old Viking Bridge replacement - identified funding · FY 2012
$8,000
transfer
Council approval status: not yet on record.
F-5
Funding identified within the 2012 budget for City's portion of Old Viking Bridge replacement: Crack Seal.
transfer · Old Viking Bridge replacement - identified funding · FY 2012
$9,000
transfer
Council approval status: not yet on record.
F-6
Funding identified within the 2012 budget for City's portion of Old Viking Bridge replacement: Street Maint. Materials.
transfer · Old Viking Bridge replacement - identified funding · FY 2012
$1,000
transfer
Council approval status: not yet on record.
F-7
Funding identified within the 2012 budget for City's portion of Old Viking Bridge replacement: Gravel - Paved Streets.
transfer · Old Viking Bridge replacement - identified funding · FY 2012
$7,000
transfer
Council approval status: not yet on record.
F-8
Total of identified 2012 budget funds to utilize for City's portion of Old Viking Bridge replacement (as shown in minutes table).
transfer · Old Viking Bridge replacement - identified funding (total) · FY 2012
$69,000
transfer
Council approval status: not yet on record.
F-9
Levy Schedule for 2013 mentioned in budget discussion (stated as resulting from refunding of the 2006A GO Bonds).
levy · 2013 levy schedule · FY 2013
$120,828.51
inflow
Council approval status: not yet on record.
F-10
Calculated deficit toward the 2013 Sheriff contract mentioned during budget discussion.
contract · 2013 Sheriff contract · FY 2013
$53,139.18
outflow
Council approval status: not yet on record.
F-11
Verbal estimate from City Engineer for culvert replacement in Country Meadows: "roughly $40,000."
estimate · Country Meadows culvert replacement
$40,000
outflow
Council approval status: not yet on record.
F-12
Approved proposed Budget/Levy amount for 2013.
budget · 2013 Proposed Budget/Levy · FY 2013
$1,149,000
unknown
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