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Tuesday, July 12, 2016
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
Council adopted zoning ordinance changes, approved consent items (including bills and licenses), approved a $500 donation and a $1,585 generator maintenance contract, addressed temporary housing requests, set a deadline for A/V proposals, and took action on city equipment bids.
27 items as recorded in the packet and minutes.
0Approve/amend the meeting agenda
Approve amended agenda; pull item 4.1.3 for discussion.
Agenda approved as amended; item 4.1.3 pulled for discussion.
1Sheriff Report
Lt. Wayne Heath update on June 2016 Sheriff's Services, 2017 budget prep, and Kids Fishing day event details.
Report given; no motion recorded.
2Floor Items
Invocation and resident comments (including URRWMO assessment discussion, Twin Lakes Park suggestions, and responses regarding prior meeting statements about union contract/legal advice and cost of living raise).
Public comments and responses; no motion recorded.
3aOrdinance 2016-03 - Amendment to Zoning Ordinance-Section 11-10-5
Allow Council to specify an IUP/CUP compliance deadline date.
Ordinance 2016-03 adopted.
3bSecond (2) Driveway Draft Ordinance Revision-Section 11-6-2, J.3.
Send Ordinance 2016-05 to Planning and Zoning Commission for public hearing; discussion of necessity, fees, and frontage/lot size thresholds.
Sent Ordinance 2016-05 to P&Z for public hearing; Bettinger opposed.
3cAdopt P&Z Policy on Commission Structure, Meeting Order and General Procedure, and Rules of Procedure for Public and Non-Public Hearings
Adopt Planning and Zoning Commission procedures policy.
Policy adopted.
3dProposed Ordinance 2016-04 - Temporary Housing Opt Out Ordinance
Send to P&Z for public hearing if required, or adopt if not required.
Sent Proposed Ordinance 2016-04 to P&Z for public hearing if required, or adopt if not required.
3e(1)Code Enforcement Direction - Springer Property - 18288 Nowthen Blvd - Mining Restoration
Documentation related to CUP stipulations for new owners if property sells; motion withdrawn.
Motion withdrawn after discussion that CUP is recorded and no council action needed.
3fEscrow Requirements - Building occupancy prior to completion of all improvements
Escrow requirements for landscaping/temporary housing, etc.; table pending attorney advice.
Tabled by council consensus pending attorney advice; no motion text recorded.
3gLanger - 22315 Xenon St. - Temporary Housing
Temporary housing request while building a new home before old one is torn down.
Temporary housing request approved.
3hResolution 2016-16 - Interim policies regarding Frontage Road Plan
Resolution recommending interim policies pending update of the City's Comprehensive Plan.
No motion was made.
4.1.1Consent Agenda: Approve the June 14, 2016 City Council Meeting Minutes
Approved as part of the consent agenda motion.
4.1.2Consent Agenda: Financial Report
Approved as part of the consent agenda motion.
4.1.3Consent Agenda: Approve All Audited Bills Claim #10167 through Claim #10219, plus Net Distribution reports dated June 13th and June 27th, 2016
Item pulled for discussion when agenda was approved, but ultimately approved within consent agenda.
Agenda notes item was pulled for discussion; minutes then show the consent agenda approved as presented.
4.1.4Consent Agenda: Approve Temporary Liquor License - Ramsey Lions - Nowthen Threshing Show
Approved as part of the consent agenda motion.
4.1.5Consent Agenda: Adopt Resolution 2016-14 - Joint Powers Agreements with the City of Nowthen on behalf of its City Attorney
Approved as part of the consent agenda motion.
4.1.6Consent Agenda: Adopt Resolution 2016-15 - Master Subscriber Agreement
Approved as part of the consent agenda motion.
4.1.7Consent Agenda: Adopt Resolution 2016-17 - Appointing Election Judges for the Primary Election
Approved as part of the consent agenda motion.
5aAlexandra House - Request for donation
Approve donation.
Donation approved in the amount of $500.
5bAudio Recording of Meetings - Update
Discussion of vendor proposals and process; initial motion withdrawn; new motion set deadline for proposals by August council meeting.
Motion adopted to have proposals in by August Council Meeting; Rainville and Pilon opposed.
5cGenerator Maintenance Contract - $1,585.00
Approve generator maintenance contract.
Contract approved.
5dEmployee Evaluation Review Forms
Direct staff to draft evaluation forms and present to council.
Staff directed to draft forms and present to council.
5eCity Council Salaries - Amend Ordinance/Code
Motion to table salary ordinance amendment failed; ordinance 2016-02 adopted.
Motion to table failed; Ordinance 2016-02 adopted on a 3-2 vote (Rainville and Pilon opposed).
5fEmployee Resignation - Dianne Wright
Accept resignation and thank for service.
Resignation accepted.
5gAward/Deny Sealed Bids - 1992 Ford L8000 Single Axle Truck - 1997 Chevy 4x4 1 ton - 1970 Namco Standup Forklift
Reject bid for Chevy 1 ton; list items on Craigslist/other websites for 30 days with minimum pricing guidance.
Bid rejected; items to be listed online with minimum prices; Glaze to determine value.
5hDouglas & Carolyn Serdahl - Request Temporary housing at 20255 Nowthen Blvd
Temporary housing request while home is being built.
Temporary housing request approved.
6Introduction of New Items / Adjourn
Adjournment at 8:40 PM.
Meeting adjourned at 8:40 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Zoning ordinance updates and planning policies (Ordinances 2016-03, 2016-04, 2016-05, and P&Z procedures)
The council adopted Ordinance 2016-03 to update the city code so the council can set compliance deadlines for interim and conditional use permits. The council also sent Ordinance 2016-05 (second driveway revisions) and Proposed Ordinance 2016-04 (temporary housing opt-out ordinance) to the Planning and Zoning Commission for public hearing as required (or adoption if not required), and adopted a Planning and Zoning Commission policy covering commission structure and rules/procedures for hearings.
Agenda: 3a, 3b, 3c, 3d. Motions: M2, M3, M4, M5. Speakers: Rainville, Scheffler, Pilon, Bettinger, Reighard.
Second driveway ordinance debate (Ordinance 2016-05)
In discussing whether to proceed with the second driveway ordinance revisions, council members debated whether an ordinance was necessary versus using policy, and raised concerns about additional fees and process requirements (planner/engineer involvement and public hearing costs), as well as whether frontage or lot size should control eligibility. The motion to send the draft Ordinance 2016-05 to Planning and Zoning for a public hearing carried with Bettinger opposed.
Agenda: 3b. Motions: M3. Speakers: Bettinger, Rainville, Pilon, Reighard.
Audio/video recording equipment proposals and process
Council discussed progress on obtaining proposals for audio/video equipment for meeting recording, including concerns that prior council direction about vendor contact was not being followed and that donors needed updates. Rainville’s motion directing staff to contact vendors was withdrawn, and the council passed a motion setting a deadline for proposals to be submitted by the August council meeting, with Rainville and Pilon opposed.
Agenda: 5b. Motions: M10, M11. Speakers: Rainville, Pilon, Reighard, Bettinger, Scheffler.
City Council compensation ordinance (Ordinance 2016-02 / referenced as Resolution 2016-02 in minutes)
Council debated changing council compensation, including concerns about vague language around per diem reimbursements and the need for guidelines or categories for reimbursable trainings/meetings, and whether the issue should be handled during budget discussions. A motion to table the ordinance amendment until upcoming budget meetings failed on a 3–2 vote (Rainville and Pilon in favor), and then the council adopted Ordinance 2016-02 on a 3–2 vote with Rainville and Pilon opposed.
Agenda: 5e. Motions: M14, M15. Speakers: Rainville, Bettinger, Reighard, Pilon, Scheffler.
Temporary housing requests (Herb Langer; Douglas & Carolyn Serdahl)
The council approved two temporary housing requests connected with home construction: Herb Langer at 22315 Xenon St., and Douglas and Carolyn Serdahl at 20255 Nowthen Blvd.
Agenda: 3g, 5h. Motions: M7, M18. Speakers: Rainville, Pilon, Scheffler, Bettinger.
Sale of city equipment (sealed bids for truck and other items)
Council acted on sealed bids for multiple items of city equipment, rejecting the bid received for the 1997 Chevy 4x4 1 ton and directing that the items be listed on Craigslist or other appropriate websites for 30 days, with guidance that the single axle be listed for not less than $5,000 and the one-ton for not less than $2,500 (listed at $4,000 or best offer).
Agenda: 5g. Motions: M17. Speakers: Rainville, Bettinger, Pilon.
Generator maintenance contract
Council approved a generator maintenance contract in the amount of $1,585.00.
Agenda: 5c. Motions: M12. Speakers: Bettinger, Scheffler.
Alexandra House donation
Council approved a $500 donation to Alexandra House.
Agenda: 5a. Motions: M9. Speakers: Rainville, Scheffler.
19 motions on the record. Split votes are highlighted.
M1Rainville made a motion to approve the amended agenda, with pulling item 4.1.3 for discussion; Pilon seconded the motion.
moved by Rainville, seconded by Pilon
All in favor
M2Rainville made a motion to adopt Ordinance 2016-03, an Ordinance amending Chapter 11 of the City Code to update Section 11-10-5 pertaining to Interim and Conditional Use Permits to all the City Council to specify a date for compliance with approve conditions and subsequent execution of the special permits; Scheffler seconded.
moved by Rainville, seconded by Scheffler
All in favor
M3Rainville made a motion to send Ordinance 2016-05 to the Planning and Zoning Commission for public hearing; Pilon seconded.
moved by Rainville, seconded by Pilon
M4Rainville made a motion for the Council to adopt the Planning and Zoning Commission policy on commission structure, meeting order and general procedure and the Rules of Procedure for Public and Non-Public Hearings; Pilon seconded.
moved by Rainville, seconded by Pilon
All in favor
M5Rainville made a motion to send Proposed Ordinance 2016-04 to the Planning and Zoning Commission for public hearing, if required, or adopt, if not required; Pilon seconded.
moved by Rainville, seconded by Pilon
All in favor
M6Rainville made a motion to move forward with making sure that it is documented in the file, that if and when the property sells, the new owners need to adhere to the stipulations of the CUP.
moved by Rainville
M7Rainville made a motion to approve the Temporary Housing request from Herb Langer for the building of a new structure while the old house is there; Pilon seconded.
moved by Rainville, seconded by Pilon
All in favor
M8Scheffler made a motion to approve the Consent Agenda, as presented; Bettinger seconded.
moved by Scheffler, seconded by Bettinger
All in favor
M9Rainville made a motion to approve a donation to Alexandra House in the amount of $500; Scheffler seconded.
moved by Rainville, seconded by Scheffler
All in favor
M10Rainville made a motion to direct LaDoucer to contact and meet with the interested vendors and that Pilon and Reighard are to continue to work with LaDoucer on the Audio video equipment; Pilon seconded.
moved by Rainville, seconded by Pilon
M11Bettinger made a motion to have proposals in by the August Council Meeting to move forward and if they companies cannot get us a proposal by then, they will not be considered; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
M12Bettinger made a motion to approve the Generator Maintenance Contract; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
All in favor
M13Bettinger made a motion to have staff come up with draft evaluation forms and present them to Council; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
All in favor
M14Rainville said, given there could be no change in the policy for the Council seated in 2017, she made a motion to table proposed Ordinance Amendment until the discussions at the upcoming Budget meetings; Pilon seconded.
moved by Rainville, seconded by Pilon
M15Bettinger made a motion to adopt Ordinance 2016-02; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
M16Scheffler made a motion to accept the resignation of Dianne and thank her for her service; Bettinger seconded.
moved by Scheffler, seconded by Bettinger
All in favor
M17Rainville made a motion to reject the bid received for the Chevy 1 ton and list the items on Craig's List or other appropriate websites for 30 days; Bettinger seconded.
moved by Rainville, seconded by Bettinger
All in favor
M18Scheffler made a motion to approve the temporary housing request from Douglas & Carolyn Serdahl; Bettinger seconded.
moved by Scheffler, seconded by Bettinger
All in favor
M19Rainville made a motion to adjourn the meeting at 8:40 PM; Pilon seconded.
moved by Rainville, seconded by Pilon
All in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Donation to Alexandra House.
donation · Alexandra House donation
$500
outflow
F2
Generator Maintenance Contract.
contract · Generator maintenance
$1,585
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Mahutga stated that at the Council Meeting, January 2011, Rainville advised the Council to obtain legal advice.
— Rainville
What this is about
A reference to a January 2011 council meeting discussion about obtaining legal advice related to negotiating a union contract.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Mahutga also brought up that at the March Council Meeting Rainville voted against a 3.5% Cost of Living Raise;
— Rainville
What this is about
A reference to a prior March council meeting vote on a 3.5% cost-of-living raise.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Reighard said that he is confused on why they are making a motion on something that was already motioned last month. His understanding was that Council directed staff to contact the vendors
— Reighard
What this is about
A reference to a motion and council direction from the prior month regarding contacting A/V vendors.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
A month ago, there was a motion made to have something for this meeting.
— Bettinger
What this is about
A reference to the prior month’s motion setting an expectation for information on A/V recording by this meeting.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
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