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Tuesday, February 11, 2014
Agenda
Not posted
What was on the agenda.
One-line summary
Council held a closed meeting on Goose Lake Farm and Winery citation, approved a Heritage Day donation, road reclamation work, multiple zoning actions (including escrow fees and setback hearing), the consent agenda and claims, and adopted a policy direction to keep $40/month employee phone stipends as a condition of employment.
29 items as recorded in the packet and minutes.
Closed MeetingClosed Meeting Administrative Citation - City of Nowthen vs. Goose Lake Farm and Winery
Closed meeting was held and then the regular meeting reopened; no vote or action beyond convening is recorded in the minutes.
A1Approve/amend the meeting agenda
Remove Item 2, add closed meeting
A2Floor Items
A3Sheriff Update
Update of calls for service for January 2014
A4Recognition of Promotion in Fire Dept.
Removed until next month
Removed from this meeting agenda and stated it would be taken up next month.
A5Nowthen Heritage Day Festival (Donation Request)
Cash donation request and use of City Staff for event
A6Road and Bridge - Reclaim Hedge Hog
Approve quote from North Valley and staff hauling Class 5; send letters to residents
A7Road and Bridge - Milling Test Sites
Hold off on milling test sites
A8Road and Bridge - Dust Control
Direction to bring back to Road and Bridge with proposal details
A9Planning and Zoning - Adopt Ordinance 2014-01 (interim residential uses in C-1 and I-1)
A10Planning and Zoning - Ordinance 2014-02 (Increase in escrow fees)
Change escrow fees for lot splits, minor subdivisions, and site plans
A11Planning and Zoning - Commercial/Industrial Building Setback (public hearing)
Approve changes to zoning setbacks to go to public hearing, subject to acceptable county comments
A12Planning and Zoning - Rural Clustering (further research)
Direct staff to investigate neighboring communities and obtain cost estimate from Stockman
A13Planning and Zoning - Shoreland Ordinance Revision
Send revisions to Planning & Zoning for public hearing
A14Consent Agenda
Minutes; Financial Report; audited bills and net distribution; SafeAssure contract
Approved by one motion; individual items treated as consent calendar items in this record.
A14.1Consent: Approve January 14, 2014 and January 30, 2014 meeting minutes
A14.2Consent: Financial Report
A14.3Consent: Approve audited bills Claim #8567 through Claim #8615 plus Net Distribution reports
A14.4Consent: Approve Safe Assure Contract ($1,413 - No increase from last year)
A15Council Items - Nowthen Threshing Show Ad ($160)
A16Council Items - Maintenance Staff Phones
Discussion and votes on stipend vs. purchasing phones
Initial motion to purchase phones failed; second motion to stay with $40 stipend as condition of employment carried.
A17Council Items - Seasonal Employee Intentions
Council consensus to have staff put together plan of staffing needs
No motion recorded; minutes state 'Council consensus'.
A18Council Items - Grader Training
Table until further information is provided
A19Council Items - Bill Weiss refusal to pay outstanding bill
Table; explore small claims court to recoup outstanding fees
A20Council Items - Policy for appropriate footwear (OSHA 1910.136(a))
Develop policy and gather inventory costs
A21Council Items - Nowthen Memorial Park Restroom Improvements
Table until another quote is received
A22Council Items - Office Hours (Extending hours)
Review information provided by Rainville at next meeting
Motion was to review and discuss at next meeting.
A23Introduction of New Items
Check from Mayors snowmobile run to be presented to Nowthen Lions youth scholarship fund
A24Adjournment
Adjourned at 10:18 PM
What this meeting did about specific topics, organized by issue rather than by document.
Goose Lake Farm and Winery administrative citation (closed meeting)
The council convened a closed meeting to discuss the "Administrative Citation of Goose Lake Farm and Winery" and then reopened the regular meeting; the minutes do not record any additional public action taken on the citation during open session.
Agenda: Closed Meeting. Speakers: Schulz.
Nowthen Heritage Day Festival donation and staff support
A representative of the Nowthen Heritage Festival Committee requested a city donation and staff help for the September 27, 2014 festival. The council approved a $2,500 cash donation and use of city staff as needed for the event.
Agenda: A5. Motions: M2. Speakers: Schulz, Meyer, Pilon.
Hedgehog road reclamation project (North Valley)
Council approved reclaiming Hedgehog (from Burns Parkway to Marmoset Street) using North Valley for the reclaim work and city staff hauling 4 inches of Class 5 gravel, and directed that letters be sent to residents describing this alternative to paving.
Agenda: A6. Motions: M3. Speakers: Glaze, Scheffler, Meyer.
Zoning Ordinance 2014-01 (interim residential uses in C-1 and I-1)
Council adopted Ordinance 2014-01 amending Chapter 11 of the city code regarding interim residential uses within the C-1 and I-1 districts.
Agenda: A9. Motions: M4. Speakers: Scheffler, Schulz.
Escrow fee changes (Ordinance 2014-02)
After discussion of different escrow levels, the council voted to set the escrow fees for lot splits, minor subdivisions, and site plans at $1,000 as presented.
Agenda: A10. Motions: M5. Speakers: Schulz, Meyer, Pilon, Scheffler.
Commercial/Industrial zoning setbacks (public hearing authorization)
Council approved sending proposed changes to commercial/industrial zoning setbacks to a public hearing, contingent on acceptable comments from the county.
Agenda: A11. Motions: M6. Speakers: Rainville, Schulz.
Rural clustering research and cost estimate
Council directed office staff to investigate experiences in neighboring communities and specific jurisdictions (including Scott County/Credit River) and to obtain a cost estimate from Stockman for the work needed related to rural clustering.
Agenda: A12. Motions: M7. Speakers: Scheffler, Pilon, Schulz.
Shoreland ordinance compliance update and public hearing referral
Council approved sending shoreland ordinance revisions to Planning & Zoning for a public hearing.
Agenda: A13. Motions: M8. Speakers: Meyer, Rainville.
Maintenance staff phones and stipends
Council debated whether to purchase city phones or continue a stipend. A motion to purchase phones with a basic plan cap of $40 per month failed 2–3. Council then adopted a policy direction to continue a $40 stipend and make it a condition of employment (3–2), after confirming with the city attorney by conference call that it could be made a condition of employment.
Agenda: A16. Motions: M11, M12. Speakers: Meyer, Scheffler, Schulz, Rainville, Pilon, Glaze, LaDoucer.
Bill Weiss refusal to pay planning/engineering fees
Council tabled the matter involving "Bill Weiss" refusing to pay an outstanding bill, pending determining whether the city can proceed in small claims court; if so, staff were directed to move forward to recoup the outstanding fees.
Agenda: A19. Motions: M14. Speakers: Rainville, Meyer.
Appropriate footwear policy (OSHA)
Council approved developing a footwear policy and directed staff to obtain inventory costs from Chetz to bring back at the next council meeting.
Agenda: A20. Motions: M15. Speakers: Meyer, Rainville.
Nowthen Memorial Park restroom improvements
The council did not act on the restroom improvement project because the item was tabled until another quote is received.
Agenda: A21.
17 motions on the record. Split votes are highlighted.
M1Scheffler made a motion to approve the amended agenda; Meyer seconded. All in favor; motion carried.
moved by Scheffler, seconded by Meyer
All in favor; motion carried.
M2Meyer made a motion to approve donating $2,500 to the Heritage Day Festival and the use of City Staff as needed and requested; Pilon seconded. All in favor; motion carried.
moved by Meyer, seconded by Pilon
All in favor; motion carried.
M3Scheffler made a motion to reclaim Hedge Hog and approve the quote from North Valley in the amount of $10,660 and have staff haul in 4" of class 5 at an amount of $11,000, and to send letters to the residents advising them of this alternative to paving; Meyer seconded. All in favor; motion carried.
moved by Scheffler, seconded by Meyer
All in favor; motion carried.
M4Scheffler made a motion to Adopt Ordinance 2014-01, an ordinance amending Chpt. 11 of the City Code, Interim Residential uses within C-1 and I- 1 Districts; Schulz seconded. All in favor; motion carried.
moved by Scheffler, seconded by Schulz
All in favor; motion carried.
M5Scheffler made a motion to approve the change in escrow fees for Lot Splits, Minor Subdivision and Site Plans to $1,000, as presented; Meyer seconded. All in favor; motion carried.
moved by Scheffler, seconded by Meyer
All in favor; motion carried.
M6Rainville made a motion to approve the changes to the Commercial/Industrial Zoning Setbacks go to public hearing, pursuant to acceptable comments from the County; Schulz seconded. All in favor; motion carried.
moved by Rainville, seconded by Schulz
All in favor; motion carried.
M7Pilon made a motion to have office staff investigate neighboring communities and with Scott County/Credit River and to get a cost estimate from Stockman regarding the costs; Schulz seconded. All in favor; motion carried.
moved by Pilon, seconded by Schulz
All in favor; motion carried.
M8Meyer made a motion to approve sending the Shoreland Ordinance Revisions to P&Z for public hearing; Rainville seconded. All in favor; motion carried.
moved by Meyer, seconded by Rainville
All in favor; motion carried.
M9Rainville made a motion to approve the Consent Agenda as presented; Meyer seconded. All in favor; motion carried.
moved by Rainville, seconded by Meyer
All in favor; motion carried.
M10Schulz made a motion to approve putting an ad in the Nowthen Threshing Show brochure for $160; Pilon seconded. All in favor; motion carried.
moved by Schulz, seconded by Pilon
All in favor; motion carried.
M11Scheffler made a motion to go ahead and purchase phones for the employees, with a basic plan with a cap of no more than $40 per phone per month.
moved by Scheffler
M12Schulz made a motion to stay with the $40 stipend and make that a condition of employment.
moved by Schulz, seconded by Rainville
M13Pilon made a motion to table the Grader Training until further information is provided; Meyer seconded. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M14Rainville made a motion to table this matter until we find out if we can go to small claims court. If we can then to have staff move forward with small claims court to recoup the outstanding fees; Meyer seconded. All in favor; motion carried.
moved by Rainville, seconded by Meyer
All in favor; motion carried.
M15Meyer made a motion to approve putting together a policy and get some inventory costs from Chetz on their footwear and bring them back to the next Council Meeting; Rainville seconded. All in favor; motion carried.
moved by Meyer, seconded by Rainville
All in favor; motion carried.
M16Pilon made a motion to review the information provided by Rainville and discuss this at the next meeting. Meyer seconded. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M17Meyer made a motion to adjourn the meeting at 10:18 PM; Schulz seconded. All in favor; motion carried.
moved by Meyer, seconded by Schulz
All in favor; motion carried.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Donation approved for Heritage Day Festival (Nowthen Heritage Festival Committee) and use of City Staff.
donation
$2,500
outflow
F2
Approved quote from North Valley to reclaim Hedge Hog road segment.
contract
$10,660
outflow
F3
Staff to haul in 4" of class 5 for Hedge Hog reclaim project (amount stated in motion).
expenditure
$11,000
outflow
F4
Change in escrow fees for Lot Splits, Minor Subdivision and Site Plans to $1,000.
fee · escrow fees
$1,000
inflow
F5
Safe Assure Contract approved on consent agenda.
contract
$1,413
outflow
F6
Ad in Nowthen Threshing Show brochure.
expenditure
$160
outflow
F7
Monthly phone stipend set/continued at $40 and made a condition of employment.
other · phone stipend
$40
outflow
F8
Cap discussed for basic phone plan 'no more than $40 per phone per month' (motion failed).
other · employee phones
$40
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Pilon said that they have contracts to work with, so that is why they generally request donations so early.
— Pilon
What this is about
Refers to Heritage Festival contracts as a reason donations are requested early.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Schulz said that generally our donation is matched for the fireworks.
— Schulz
What this is about
Refers to the city’s Heritage Festival donation being matched for fireworks (prior practice).
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
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