Tuesday, January 8, 2013
Agenda
Not posted
What was on the agenda.
One-line summary
Council tabled the annual appointments resolution, adopted the Responsible Authority resolution, tabled the Ohman farm winery CUP/IUP issue pending a meeting with the city planner, approved a revised Old Viking Bridge grant agreement and Resolution 2013-03, approved consent items (except minutes pulled for clarification), and directed staff to pursue a fire engine demo and bonding information.
20 items as recorded in the packet and minutes.
OathOath of Office - Newly Elected Officials
Agenda lists an oath of office, but the minutes do not describe any oath being administered.
A1Approve/amend the meeting agenda
1Sheriff Update
2Adopt Resolution 2013-01 - A Resolution Making Appointments
3Adopt Resolution 2013-02 - A Resolution Appointing a Responsible Authority
4Carolyn Smith - Anoka County Waste Management - Score Funds Update
5Leon Ohman - Farm Winery CUP
Council tabled the matter to allow the city planner time to meet with Mr. Ohman and report back.
6Revised Old Viking Bridge Grant Agreement
Approved revised grant agreement and adopted Resolution 2013-03.
7Floor Items
Public comment (3 minutes per speaker)
8.1Consent Agenda 1.1 - Approve the December 11, 2012 City Council Meeting Minutes
Removed for discussion
Removed from consent agenda for clarification; minutes were to be revised after listening to the tape.
8.2Consent Agenda 1.2 - Approve All Audited Bills Claim #7872 through Claim #7926, plus Net Distribution reports dated December 11TH, 17TH, 2012 and January 2nd, 2013
Approved as part of the consent agenda motion.
8.3Consent Agenda 1.3 - Financial Report
Approved as part of the consent agenda motion.
9aCouncil Items a) Fire Engine Replacement
Directed staff to search for a demo and look into bonding.
9bCouncil Items b) Schedule Council Retreat
Tentative date discussed; no motion recorded.
9cCouncil Items c) Amend November 13, 2012 City Council Meeting Minutes
Council voted to remove certain floor-item comments from the November 13, 2012 minutes.
9dCouncil Items d) Part-time Snowplowers
Council authorized advertising for on-call snowplowers and stated no wage changes to existing snowplowers.
9eCouncil Items e) Approval of attendance at the Elected Officials Conference
Approved for the whole council to attend.
9fCouncil Items f) Union Proceeding Update
Attorney reported no new updates.
9gCouncil Items g) Recycling Center
Mayor to continue locking facility until next meeting; discussion deferred.
AdjournAdjournment
Adjourned at 11:15 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Ohman Farm Winery CUP and events (possible IUP or CUP amendment)
Leon Ohman told the council he believes he has operated for eight years within the 2004 Burns Township CUP conditions and that events were contemplated; the city attorney and some council members disagreed and said events like markets, dinners, weddings described in the “Shopper” exceed the CUP scope. After discussion about options (IUP vs. amending the CUP), the council tabled the matter to allow the city planner (Stockman) time to meet with Ohman and report back.
Agenda: 5. Motions: M4. Speakers: Ohman, Ruppe, Meyer, Pilon, Scheffler, Rainville, Schulz.
Old Viking Bridge revised LBRP grant agreement and Resolution 2013-03
The engineer explained the state had not executed the original grant agreement, so a revised agreement was brought forward reflecting additional work due to peat soils and corresponding revised funding amounts. The council approved the revised Old Viking Bridge grant agreement and adopted Resolution 2013-03 to accept the bridge bond grant terms and conditions.
Agenda: 6. Motions: M5. Speakers: Larson, Pilon, Meyer.
2013 organizational resolutions—appointments and meeting structure (Resolution 2013-01)
The council did not adopt the annual appointments/meeting-days resolution (Resolution 2013-01) and instead tabled it to the February meeting.
Agenda: 2. Motions: M2. Speakers: Meyer, Pilon.
Data Practices Responsible Authority (Resolution 2013-02)
The council adopted Resolution 2013-02 appointing the Clerk/Treasurer as the city’s Responsible Authority for Minnesota Data Practices Act purposes.
Agenda: 3. Motions: M3. Speakers: Pilon, Rainville.
Consent agenda bills and financial reporting
The council removed approval of the December 11, 2012 minutes from consent for clarification, then approved the remaining consent items including audited bills (claims #7872–#7926 plus net distribution reports on specified dates) and the financial report.
Agenda: 8.1, 8.2, 8.3. Motions: M6, M7. Speakers: Pilon, Rainville, Meyer, Schulz.
Fire engine replacement planning
After receiving information on engine replacement needs and options, the council directed staff to search for a demo unit and to look into bonding information for a potential replacement.
Agenda: 9a. Motions: M8. Speakers: Scheffler, Meyer, Schulz.
Meeting recording request and minutes-content concerns
During floor items, a resident asked that council meetings be videotaped and archived. Another resident questioned what the law requires in minutes; the city attorney stated minutes content is largely at council discretion beyond required motions and resolutions.
Agenda: 7. Speakers: Janine Madsen, Eric Mahutga, Ruppe.
Minutes amendments (Nov. 13, 2012 minutes; Dec. 11, 2012 minutes clarification)
The council voted to remove comments by Eric Mahutga and Joe Glaze from the floor-item section of the November 13, 2012 minutes. Separately, the council pulled the December 11, 2012 minutes from the consent agenda so the clerk could review the recording and clarify language about cluster housing discussion.
Agenda: 8.1, 9c. Motions: M6, M9. Speakers: Schulz, Scheffler, Meyer, Pilon, Rainville.
On-call snowplower recruitment
The council discussed needing more backup snowplowers without changing current wages and approved advertising for on-call snowplowers with pay based on experience; Rainville and Meyer would review applications.
Agenda: 9d. Motions: M10. Speakers: Meyer, Rainville.
Recycling Center lock-up
Under a council item added to the agenda, the mayor stated he would continue to lock up the recycling center facility until the next council meeting, when the matter would be discussed further.
Agenda: 9g. Speakers: Schulz.
12 motions on the record. Split votes are highlighted.
M1Pilon made a motion to approve the amended agenda; Meyer seconded. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M2Meyer made a motion to table the Resolution until the February Meeting; Pilon seconded. All in favor; motion carried.
moved by Meyer, seconded by Pilon
All in favor; motion carried.
M3Pilon made a motion to Adopt Resolution 2013-02, A Resolution Appointing a Responsible Authority; Rainville seconded. All in favor; motion carried.
moved by Pilon, seconded by Rainville
All in favor; motion carried.
M4Schulz made a motion to table this matter until Stockman has a reasonable time to meet with Ohman and report back to the Council. Ohman is encouraged to meet with Stockman; Rainville seconded. All in favor; motion carried.
moved by Schulz, seconded by Rainville
All in favor; motion carried.
M5Pilon made a motion to approve the Revised Old Viking Bridge Grant Agreement and adopt Resolution 2013-03, A Resolution for Agreement to State Transportation Fund (Bridge Bonds) Grant Terms and Conditions; Meyer seconded. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor; motion carried.
M6Pilon removed item 1.1, Approve December 11, 2012 City Council Meeting Minutes from the consent agenda; Rainville seconded. All in favor; motion carried.
moved by Pilon, seconded by Rainville
All in favor; motion carried.
M7Meyer made a motion to approve the consent agenda; Schulz seconded. All in favor; motion carried.
moved by Meyer, seconded by Schulz
All in favor; motion carried.
M8Schulz made a motion to have staff proceed with searching for a Demo and to look into bonding; Meyer seconded. All in favor; motion carried.
moved by Schulz, seconded by Meyer
All in favor; motion carried.
M9Schulz made a motion to remove the comments from Eric Mahutga and Joe Glaze in the floor item section of the November 13 2012 City Council Meeting Minutes; Meyer seconded.
moved by Schulz, seconded by Meyer
All in favor; motion carried.
M10Meyer made a motion to put an ad in Shopper and Elk River paper for on-call Snowplowers with a salary based on experience; Meyer seconded.
moved by Meyer, seconded by Meyer
All in favor; motion carried.
M11Schulz made a motion to approve for the whole Council to attend the Elected Officials Conference; Rainville seconded. All in favor; motion carried.
moved by Schulz, seconded by Rainville
All in favor; motion carried.
M12Rainville made a motion to adjourn the meeting at 11:15 PM; Meyer seconded. All in favor; motion carried.
moved by Rainville, seconded by Meyer
All in favor; motion carried.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
SCORE reimbursements eligibility discussed during Carolyn Smith presentation.
revenue · Recycling/SCORE
$27,724
inflow
Council approval status: not yet on record.
F2
Amount of LBRP grant funds in revised Old Viking Bridge Grant Agreement/Resolution 2013-03.
grant · Old Viking Bridge (LBRP)
$110,373.35
inflow
F3
Required local matching funds in revised Old Viking Bridge grant agreement.
expenditure · Old Viking Bridge local match
$65,000
outflow
F4
Total project cost stated in Exhibit A and engineer memo for revised Old Viking Bridge grant agreement.
capital_project · Old Viking Bridge total project cost
$175,373.35
unknown
F5
Change order amount for extra work due to peat soils on Old Viking Bridge Project.
capital_project · Old Viking Bridge change order
$24,753.2
outflow
Council approval status: not yet on record.
F6
Total for selected claims in the audited bills list (claims 7872 through 7926).
expenditure · Audited bills total
$38,959.53
outflow
F7
Treasurer's report total cash in bank accounts as of 12/31/12.
treasurer_report · Treasurer report total cash
$1,552,954.96
unknown
F8
Treasurer's report CD investments balance and current investments grand total.
treasurer_report · CD investments
$464,365.28
unknown
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
During the past eight years of the operation of the winery, many of the members of the Council and past Council members and members of the former Town Board have attended events at the winery.
— Ohman
What this is about
Speaker references long-running (eight-year) prior operations and attendance by council/town board members as context for CUP compliance.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
They were granted permission to have events at the winery by their CUP. At that time, Mayor Bill Schulz seconded the motion to approve the CUP with the information at the public hearing.
— Ohman
What this is about
Speaker points to the 2004 CUP hearing and who seconded the CUP motion as support for his interpretation of what the CUP allowed.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
In 2001 the State Legislature prohibited amortization.
— Ohman
What this is about
Speaker recalls a prior legislative action (2001) related to amortization of CUP/nonconforming uses.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Pilon said that is why he brought up the time they spent on the events at the Threshing Show grounds. They had a CUP and they added events through the IUP process.
— Pilon
What this is about
Council member references a prior permitting situation at the Threshing Show grounds where events were added through an IUP process.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.