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2023-05-23
Agenda
Not posted
What was on the agenda.
One-line summary
The Planning and Zoning Commission reviewed its policy, kept Ames as Chair, postponed a tied Vice Chair election, recommended approval of the Newport Cardens used auto sales IUP, and discussed fencing/landscaping and septic ordinance updates.
11 items as recorded in the packet and minutes.
CALL_TO_ORDERCalled to Order
Chair Ames called the meeting to order at 7:05pm.
PLEDGEPledge of Allegiance
The pledge of allegiance was recited.
ROLL_CALLRoll Call
Ames, Carlson, Haapala, Jorgensen, Pearo, and Bies were present; Lewis was absent.
APPROVE_AGENDAApprove/Amend tonight's meeting agenda of May 23, 2023
The agenda was approved by six ayes.
APPROVE_PRIOR_MINUTESApprove/Amend meeting minutes of October 25, 2022
The minutes in this bundle do not record action on the October 25, 2022 minutes.
1Review of Planning and Zoning Commission Policy on Commission Structure, Meeting Order and General Procedure
Review of Planning and Zoning Commission Policy on Commission Structure, Meeting Order and General Procedure
The Commission reviewed the policy; Chair Ames said the compensation language needed to reflect a 7-member board rather than a 9-member board.
2Election of Planning and Zoning Commission Chair and Vice Chair
Election of Planning and Zoning Commission Chair and Vice Chair
Ames remained Chair after a voice vote. The Vice Chair vote tied and will be re-voted at the next meeting.
3Public Hearing - Consider Approval of an Interim Use Permit for Used Auto Sales at 20088 Ferret Street PID: 20-33-25-41-0010
Public Hearing - Consider Approval of an Interim Use Permit for Used Auto Sales at 20088 Ferret Street PID: 20-33-25-41-0010
The Commission recommended approval as written and forwarded the item to the June 13, 2023 City Council meeting.
4Discussion, Continued - Zoning Ordinance Changes to Fencing, Screening and Landscaping Requirements
Discussion, Continued - Zoning Ordinance Changes to Fencing, Screening and Landscaping Requirements
The Commission discussed proposed changes related to decks, swimming pools, fencing, and related definitions; no final action is recorded.
5Discussion - Consider Changes to the City's septic system ordinance pertaining to maintenance records and general updates to reflect the MN 7080 rules
Discussion - Consider Changes to the City's septic system ordinance pertaining to maintenance records and general updates to reflect the MN 7080 rules
The Commission discussed septic ordinance updates, including pumping every three years, inspections, and homeowner accountability; no final action is recorded.
ADJOURNMotion to Adjourn
The meeting adjourned at 8:55pm.
What this meeting did about specific topics, organized by issue rather than by document.
Planning and Zoning Commission policy review
The Commission reviewed its policy on structure, meeting order, and general procedure. Chair Ames pointed out that the compensation section referred to a 9-member board and said it needed to be changed to reflect a 7-member board.
Agenda: 1. Speakers: Ames.
Planning and Zoning Commission Chair and Vice Chair election
The Commission held officer elections. Ames remained Chair after a voice vote. The Vice Chair vote tied between Jorgensen and Haapala, with Lewis absent, so the Commission planned to re-vote at the next meeting.
Agenda: 2. Motions: M2A, M2B, M2C. Speakers: Ames, Jorgensen, Haapala, Bies, Carlson, Pearo, Lewis.
Newport Cardens used auto sales IUP at 20088 Ferret Street
The Commission held the public hearing for an Interim Use Permit to allow used auto sales at 20088 Ferret Street. Planner Stockman recommended approval, the minutes note that no members of the public were present other than owners, and the Commission voted six ayes to approve the request as written and send it to the June 13, 2023 City Council meeting.
Agenda: 3. Motions: M3. Speakers: Stockman, Haapala, Ames, Pearo, Matt Sundell, Justin Sundell.
Fencing, screening, landscaping, decks, and pool ordinance changes
The Commission continued discussion of zoning ordinance changes related to fencing, screening, landscaping, decks, swimming pools, and related structures. The Mayor suggested Haapala write out his proposal because the full city code was not in front of the Commission, and no final action was recorded.
Agenda: 4. Speakers: Haapala, Pilon, Stockman.
Septic system ordinance update
The Commission discussed updates to the septic ordinance, including outdated language, three-year pumping, inspection and pumping requirements, what triggers a nonconforming rebuild, and how the City could hold homeowners accountable for required pumping. No final action was recorded.
Agenda: 5. Speakers: Stockman.
6 motions on the record. Split votes are highlighted.
M1MOTION BY PEARO SECOND BY HAAPALA TO APPROVE THE AGENDA FOR TONIGHTS MEETING.
moved by Pearo, seconded by Haapala
M2AMotion for chair nomination Ames by Jorgensen and Haapala by Bies.
moved by Jorgensen
M2BVice chair nomination Jorgenson by Ames and Haapala by Bies.
moved by Ames
M2CVice chair nomination Haapala by Bies.
moved by Bies
M3Motion: Pearo to approve as written.
moved by Pearo, seconded by Haapala
M4MOTION TO ADJOURN.
MEETING ADJOURNED AT 8:55PM
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
IUP application base fee
Interim Use Permit application base fee for 20088 Ferret St NW.
fee · Base Fee · FY 2023
$200
inflow
Council approval status: not yet on record.
IUP application escrow
Interim Use Permit application escrow for 20088 Ferret St NW.
fee · Escrow · FY 2023
$1,000
inflow
Council approval status: not yet on record.
IUP public hearing fee
Public hearing fee for the IUP application for 20088 Ferret St NW.
fee · Public Hearing Fee · FY 2023
$250
inflow
Council approval status: not yet on record.
IUP recording fee
Recording fee for the IUP application for 20088 Ferret St NW.
fee · Recording Fee · FY 2023
$30
inflow
Council approval status: not yet on record.
IUP total amount due
Total amount due for the IUP application for 20088 Ferret St NW.
fee · Total Amt. Due · FY 2023
$1,480
inflow
Council approval status: not yet on record.
IUP amount paid
Amount paid for the IUP application for 20088 Ferret St NW.
fee · Amt. Paid · FY 2023
$1,480
inflow
Council approval status: not yet on record.
IUP escrow fund partial payment
Applicant agreement to deposit $1,000 as partial payment for city administrative, planning, legal, and engineering fees for the IUP request.
fee · Escrow fund partial payment · FY 2023
$1,000
inflow
Council approval status: not yet on record.
Consultant fee estimate low end
Low end of the city's estimated consultant fee range for the Newport Cardens IUP application.
estimate · Consultant fee estimate low end · FY 2023
$600
unknown
Council approval status: not yet on record.
Consultant fee estimate high end
High end of the city's estimated consultant fee range for the Newport Cardens IUP application.
estimate · Consultant fee estimate high end · FY 2023
$1,000
unknown
Council approval status: not yet on record.
Public notice ad proof cost
Public notice ad proof for the May 23 public hearing showed total cost of $0.00.
expenditure · Total Cost · FY 2023
$0
outflow
Council approval status: not yet on record.
Planning Commission per-meeting compensation
Planning and Zoning Commission policy provides a $20.00 payment for each regular or special meeting.
salary · Commission member compensation
$20
outflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
The applicants wish to keep the collector vehicle sales separate from the truck sales and leasing operation approved in 2018.
— Planner Stockman
What this is about
Prior approval of the truck sales and leasing operation at the same property now requesting a used auto sales IUP.
The records I searched do not contain a prior decision matching the recollection that a truck sales and leasing operation was approved at this property in 2018. The search results provided are for unrelated 2025–2026 items, including minor subdivisions and other interim use permit conditions, and do not identify the property, applicant, or a 2018 approval for truck sales/leasing. Based on these results, I cannot confirm the prior approval from the records provided.
Has a Conditional Use Permit or interim Use Permit ever been approved for this business or property? If so, when? Yes- TEMG- Newport (attach a copy if you have one)
— Applicant
What this is about
Prior permit history for the Newport business or property.
The records searched do not show a prior Conditional Use Permit or Interim Use Permit specifically for “TEMG–Newport.” The relevant records found are for the Volunteers of America/Bar None property, not a Newport business by that name. For the Bar None property, the April 28, 2026 packet says City and Anoka County records did not locate an original Conditional Use Permit or other land-use approval for the long-running residential treatment use. However, the records do show that on October 3, 1984, the Anoka County Board of Adjustment granted an amendment to a Conditional Use Permit to allow construction of a proposed dormitory on the site, which was then described as a facility for autistic children. The April 28, 2026 packet also includes an Amended Conditional Use Permit for a state-licensed residential treatment facility and on-site education services, with conditions, including that it would replace and revoke any previous CUPs or amended CUPs for the property within the City. No vote outcome was included in the search excerpts provided.
It was also stated that a 100-foot setback Variance was issued for a property on Bass Lake a few years ago.
— Planner Stockman
What this is about
A prior shoreland variance on Bass Lake discussed in the October 25, 2022 minutes included in the packet.
The records I searched do not contain a prior decision matching the recollection that a 100-foot setback variance was issued for a Bass Lake property a few years ago. The search results did not include the October 25, 2022 minutes or any entry identifying a Bass Lake shoreland variance, vote, or approval tied to a 100-foot setback. The closest materials in the results are general variance-review standards and later 2026 variance packet excerpts, including discussion of small lakefront lots, but those do not document the earlier Bass Lake decision Planner Stockman was referring to.
<!-- PageBreak --> <!-- PageNumber="17" --> DECISION: Based on the foregoing information and applicable ordinances, the Planning and Zoning Commission recommends approval of the Minor Subdivision subj
<!-- PageBreak --> <!-- PageNumber="32" --> Option A: The cul-de-sac can be installed in substantial compliance with the Approved Plans and an easement acceptable to the City Attorney recorded prior t
<!-- PageBreak --> <!-- PageNumber="151" --> 6\. The approved total outdoor cultivation area shall not exceed 7000 square feet that is in a fenced and secured area as shown on the Site Layout. All cul
<!-- PageBreak --> <!-- PageNumber="14" --> 5\. No extraction, production, or retail endorsements have been issued by the OCM. Even if granted by the OCM in the future, these activities may not be com
<!-- PageBreak --> <figure> <!-- PageNumber="28" --> </figure> <table> <tr> <th colspan="2">form of agreement as determined by the City Attorney shall be executed by the property owner prior to the re
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