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Tuesday, June 14, 2016
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
Council handled planning/zoning and road/bridge items, approved several purchases and policies (including a new truck package and Farmers Market budget), amended prior minutes to include full public comments, and rejected proposed changes to council pay and recording retention.
40 items as recorded in the packet and minutes.
0Approve/amend the meeting agenda
Agenda amended to move Item 6.1.1 for discussion and add items on excavator rental and broadband meeting.
1Sheriff Report
Report given; no council action recorded.
2Stormwater Pollution Prevention Program - Open for Public Comment
Annual requirement noted; no public comments recorded.
3Floor Items
Public comments included union-history remarks, criticism of how floor items are handled, and a councilmember response regarding prior meeting comments; no formal action recorded under this item.
4aPlanning and Zoning - Planner service fees/pass through fees
4b1Planning and Zoning - Code Enforcement Direction - Gary Scott (21830 Xenon St.)
4b2Planning and Zoning - Code Enforcement Direction - Glen Connelly (8060 Viking Blvd)
Tabled until Glen Connelly is aware of potential reapplication costs.
4cPlanning and Zoning - Jason Snyder/Mike Light - Council Consideration of replat/minor subdivision
Matter to be tabled until Mr. Snyder can review attorney and planner opinions.
4dPlanning and Zoning - Ordinance Revision Consideration - Second Driveways
Initial motion for P&Z public hearing failed; a later motion to send to P&Z for recommendations passed.
4ePlanning and Zoning - Ordinance Revision Consideration - IUP Condition Extensions
Sent to Planning & Zoning for review and recommended change as presented by the attorney.
4fPlanning and Zoning - Building Official Contracted Services
Council accepted resignation and later tabled contracted services discussion.
5aRoad and Bridge - Swap Meet (host a swap meet)
Road & Bridge directed to set aside swap meet discussion for now and focus on other items.
5bRoad and Bridge - Replace 1997 Chevy 1 ton, plow and box
Approved purchase package for a Ford 550, box, and plow.
5cRoad and Bridge - Dirt pile across from Recycling Center
Declared dirt surplus and opened process for proposals with restoration requirement; proposals due Aug. 2.
5dRoad and Bridge - Policy for Transfer of Funds
Tabled until July Council Workshop for discussion (motion carried 4-1).
5eRoad and Bridge - Hiring of Seasonal Ditch Mower and a Park/Roads Maintenance
Hired Don Eldridge and authorized hiring a temporary seasonal assistant with stated hourly wages and time limits.
5fRoad and Bridge - Rental of excavator for Ebony and Garnet project
Approved rental of an excavator with lowest bid for up to a month, subject to determination of use by Glaze.
6.1.2Consent Agenda - Financial Report
Approved as part of consent agenda items 1.2 through 1.9.
6.1.3Consent Agenda - Approve All Audited Bills (claims and net distribution reports)
Approved as part of consent agenda items 1.2 through 1.9.
6.1.4Consent Agenda - Approve Liquor License Renewals (Bootleggers Saloon & Eatery; Bill's Superette)
Approved as part of consent agenda items 1.2 through 1.9.
6.1.5Consent Agenda - Resolution 16-09 Accept donation from the Ramsey Lions (audio equipment and other needed items)
Approved as part of consent agenda items 1.2 through 1.9.
6.1.6Consent Agenda - Resolution 16-10 Accept donation from the Ham Lake Area Chamber of Commerce (audio equipment and other needed items)
Approved as part of consent agenda items 1.2 through 1.9.
6.1.7Consent Agenda - Resolution 16-11 Accept donation from Gary Ash (Park & Rec Development Fund)
Approved as part of consent agenda items 1.2 through 1.9.
6.1.8Consent Agenda - Resolution 16-12 Resolution for document destruction
Approved as part of consent agenda items 1.2 through 1.9.
6.1.9Consent Agenda - Resolution 16-13 Resolution Amending Clerk's Notice of Completion of Vacation Proceedings
Approved as part of consent agenda items 1.2 through 1.9.
6.1.1Approve May 10, 2016 City Council Meeting Minutes and May 24 Joint City Council/Planning and Zoning Meeting Minutes (removed for discussion)
May 10 minutes amended to include full comments of Dan Williams (motion carried 3-2).
7aCouncil Items - Recycling Center Design Plans
Authorized architect to draft plans with cost cap.
7bCouncil Items - Audio Recording of Meetings (update on funding and room layout)
Assigned Reighard and Pilon to work with LaDoucer to obtain proposals for July meeting.
7cCouncil Items - City Offices Interior Improvements
Authorized additional quotes and HVAC installation with cost cap.
7dCouncil Items - Employee Reviews
Directed gathering sample forms for next workshop.
7eCouncil Items - City Council Salaries - Amend Ordinance/Code
Motion to move forward with Ordinance 2016-02 failed (2 in favor, 3 opposed).
7fCouncil Items - Schedule Budget Meetings
Council members to submit dates to LaDoucer; no motion recorded.
7gCouncil Items - Retention Policy (CC, P&R, P&Z minutes and recordings)
Motion to adopt proposed retention policy failed (2 in favor, 3 opposed).
7hCouncil Items - Posting of agendas, supplemental information and minutes on City's website
Approved with wording change to 'posted on the City's website, or as reasonably possible' (carried 3-2).
7iCouncil Items - August City Council Meeting Date Change (due to elections)
Moved August meeting to Wednesday, August 10 at 7:00 PM.
7jCouncil Items - URRWMO Plan Open House June 29 at 7:00 PM
Council members encouraged to attend; no motion recorded.
7kCouncil Items - Farmers Market 2016 Budget
Approved budget amount.
7lCouncil Items - Broadband Internet Meeting
Reminder to notify staff and council about future hosted city meetings; no motion recorded.
8Introduction of New Items
No new items introduced.
9Adjourn
Adjourned at 10:05 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Replace 1997 Chevy 1 ton, plow and box (new truck package purchase)
Council approved moving forward with purchasing a 2017 Ford 550 from Boyer Ford, plus a Towmaster box and Aspen plow, for a stated total of $74,366, with delivery expected in September if they proceeded right away.
Agenda: 5b. Motions: M11. Speakers: Bettinger.
Second driveways ordinance revision process
Council debated how to handle a proposed ordinance change to allow additional driveways. A motion to send the proposal to Planning & Zoning for a public hearing failed on a 2-3 split, and Council instead voted to send the issue to P&Z first for recommendations before returning to Council for consideration.
Agenda: 4d. Motions: M5, M6. Speakers: Pilon, Rainville, Bettinger, Reighard, Scheffler, LaDoucer.
Amending May 10, 2016 minutes to include Dan Williams’ full comments
Council removed the minutes approval from the consent agenda for discussion and voted to amend the May 10, 2016 meeting minutes to include Dan Williams’ full comments. The motion carried with Bettinger and Reighard opposed and three members in favor.
Agenda: 6.1.1. Motions: M17. Speakers: Rainville, Pilon, Reighard, Scheffler, Bettinger.
Recycling Center design plans
Council approved proceeding with a new recycling center design presented at a workshop and authorized the architect to start drafting plans with a cost cap of $4,400; Rainville raised concern about whether a survey would be required.
Agenda: 7a. Motions: M18. Speakers: Scheffler, Rainville, Bettinger.
Records and transparency policies (website posting and retention)
Council voted to proceed with a request for council action to post agendas, supplemental information, and minutes on the city’s website, with wording adjusted to allow posting 'as reasonably possible,' passing 3-2. Council also considered but rejected a proposed retention policy for meeting/workshop recordings and minutes, with Pilon and Rainville in favor and three members opposed.
Agenda: 7h, 7g. Motions: M24, M23. Speakers: Rainville, Pilon, Reighard, Bettinger, Scheffler.
Seasonal road/park staffing
Council approved hiring Don Eldridge at $14.00 per hour for ditch mowing and authorized hiring a temporary seasonal assistant at $10.00 per hour for up to 186 days and up to 40 hours a week; the motion passed 4-1 with Pilon opposed.
Agenda: 5e. Motions: M14. Speakers: Bettinger, Pilon.
Farmers Market 2016 budget
Council approved the 2016 Farmers Market Budget in the amount of $858.12 and noted that picnic tables were all in use at the parks and that Kolasa should request tables from the Nowthen Lions.
Agenda: 7k. Motions: M26. Speakers: Pilon, Bettinger, Kolasa.
27 motions on the record. Split votes are highlighted.
M1Rainville made a motion to approve the amended agenda; Bettinger seconded. All in favor; motion carried.
moved by Rainville, seconded by Bettinger
All in favor
M2Scheffler made a motion to table this for future discussion; Bettinger seconded. All in favor; motion carried.
moved by Scheffler, seconded by Bettinger
All in favor
M3Pilon made a motion to have Stockman proceed with the proposed check list, as presented; Reighard seconded. All in favor; motion carried.
moved by Pilon, seconded by Reighard
All in favor
M4Rainville made a motion to table this until Glen Connelly is aware of what the potential costs are; Bettinger seconded. All in favor; motion carried.
moved by Rainville, seconded by Bettinger
All in favor
M5Pilon made a motion to present a proposal to the P&Z for a public hearing on the ordinance amendment to allow additional driveways; Scheffler seconded.
moved by Pilon, seconded by Scheffler
M6Rainville made a motion to present this to P&Z for recommendations of proposed changes and then present the proposal to Council for consideration; Bettinger seconded.
moved by Rainville, seconded by Bettinger
All in favor
M7Scheffler made a motion to send this to P&Z for review and recommended chang, as presented by the Attorney; Reighard seconded. All in favor; motion carried.
moved by Scheffler, seconded by Reighard
All in favor
M8Bettinger accepted Leo Donovan's resignation; Scheffler seconded. All in favor; motion carried.
moved by Bettinger, seconded by Scheffler
All in favor
M9Bettinger would like to table the contracted services discussion until a later date; Rainville seconded. All in favor; motion carried.
moved by Bettinger, seconded by Rainville
All in favor
M10Bettinger made a motion to have Road and Bridge set aside their continued discussion for a swap meet for now and focus on other items; Scheffler seconded. All in favor; motion carried.
moved by Bettinger, seconded by Scheffler
All in favor
M11Bettinger made a motion to move forward with purchasing the 2017 Ford 550 from Boyer Ford for $52,430.00 and the box from Towmaster for $16,475.00 and the Aspen Plow for $5,461.00 for a total of $74,366.00; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
All in favor
M12Bettinger made a motion to declare the dirt surplus and open it up for proposals from interested parties, including restoration of the site to its original condition and that proposals be submitted by August 2nd; Scheffler seconded. All in favor; motion carried.
moved by Bettinger, seconded by Scheffler
All in favor
M13Rainville made a motion to table this until the July Council Workshop, so the Council can review it and have a discussion on this matter first; Pilon seconded.
moved by Rainville, seconded by Pilon
M14Bettinger made a motion to hire Don Eldridge at $14.00 an hour to ditch mow and to hire a temporary seasonal assistant at $10.00 per hour for a time not to exceed 186 days and up to 40 hours a week; Reighard seconded.
moved by Bettinger, seconded by Reighard
M15Scheffler made a motion to approve the rental of an excavator, with the lowest bid, for up to a month; if Glaze determines he has the use for it, including delivery and pickup; Bettinger seconded. All in favor; motion carried.
moved by Scheffler, seconded by Bettinger
All in favor
M16Bettinger made a motion to approve Consent Agenda Items 1.2 through 1.9; Scheffler seconded. All in favor; motion carried.
moved by Bettinger, seconded by Scheffler
All in favor
M17Rainville made a motion that the May 10, 2016 Meeting minutes be amended to include the full comments of Dan Williams; Pilon seconded.
moved by Rainville, seconded by Pilon
M18Scheffler made a motion to move forward with the new design presented at the workshop and to have the architect start to draft the plans, not to exceed $4,400; Bettinger seconded. All in favor; motion carried.
moved by Scheffler, seconded by Bettinger
All in favor
M19Pilon made a motion to have Reighard and Pilon work with LaDoucer in obtaining proposals to present to the Council for the July Meeting; Rainville seconded. All in favor; motion carried.
moved by Pilon, seconded by Rainville
All in favor
M20Bettinger made a motion to move forward with obtaining additional quotes and to have a HVAC system installed in an amount not to exceed $3,624; Scheffler seconded. All in favor; motion carried.
moved by Bettinger, seconded by Scheffler
All in favor
M21Pilon made a motion to obtain sample forms from the League of MN Cities, Scheffler and others for the next workshop; Bettinger seconded. All in favor; motion carried.
moved by Pilon, seconded by Bettinger
All in favor
M22Bettinger made a motion to move forward with Ordinance 2016-02; Scheffler seconded.
moved by Bettinger, seconded by Scheffler
M23Rainville made a motion to adopt the proposed Retention Policy for all City Council, Commission and Committee meetings and Workshop recordings; Pilon seconded.
moved by Rainville, seconded by Pilon
M24Rainville made a motion to move forward with the Request for Council Action for posting of all Council, Commission and Committee meeting agendas, supplemental information and minutes onto the City's website. Pilon seconded.
moved by Rainville, seconded by Pilon
M25Bettinger made a motion to change the August City Council Meeting date to Wednesday, August 10th at 7:00 PM, due to elections; Pilon seconded. All in favor; motion carried.
moved by Bettinger, seconded by Pilon
All in favor
M26Pilon made a motion to approve the 2016 Farmers Market Budget in the amount of $858.12; Bettinger seconded. All in favor; motion carried.
moved by Pilon, seconded by Bettinger
All in favor
M27Scheffler made a motion to adjourn the meeting at 10:05 PM; Rainville seconded. All in favor; motion carried.
moved by Scheffler, seconded by Rainville
All in favor
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
Purchase of 2017 Ford 550 from Boyer Ford (part of truck/box/plow package).
capital_project · Road and Bridge - replace 1997 Chevy 1 ton
$52,430
outflow
F2
Purchase of the truck box from Towmaster (part of truck/box/plow package).
capital_project · Road and Bridge - replace 1997 Chevy 1 ton
$16,475
outflow
F3
Purchase of the Aspen plow (part of truck/box/plow package).
capital_project · Road and Bridge - replace 1997 Chevy 1 ton
$5,461
outflow
F4
Total for 2017 Ford 550, box, and Aspen plow package.
capital_project · Road and Bridge - replace 1997 Chevy 1 ton
$74,366
outflow
F5
Hourly wage authorized to hire Don Eldridge to ditch mow.
salary · Seasonal staffing
$14
outflow
F6
Hourly wage authorized for a temporary seasonal assistant (up to 186 days and up to 40 hours/week).
salary · Seasonal staffing
$10
outflow
F7
Architect to draft recycling center design plans, not to exceed $4,400.
contract · Recycling Center design
$4,400
outflow
F8
HVAC system installation for city offices interior improvements, not to exceed $3,624.
expenditure · City offices improvements
$3,624
outflow
F9
Approved the 2016 Farmers Market Budget.
budget · Farmers Market · FY 2016
$858.12
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
There was a Special City Council held on January 22, 2009. The meeting minutes told of possible employee's benefits being taken away and changes of jobs or positions eliminated, made part-time or seasonal and some changed from paid hourly to salaried.
— Debbie Mahutga
What this is about
Speaker recalled a January 22, 2009 special council meeting regarding possible employee benefit reductions and position changes.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
The March 9, 2010 City Council Meeting minutes told of a Council Member proposing to take her Administrative Assistant position and make it into two part-time positions to save $1500.00 for that year.
— Debbie Mahutga
What this is about
Speaker recalled March 9, 2010 council meeting minutes about a proposal to split the administrative assistant position to save $1,500.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Thus, staff sought out the AFSCME Union in December of 2010.
— Debbie Mahutga
What this is about
Speaker recalled when city employees sought AFSCME union representation (December 2010).
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Still after the 3rd Mediation meeting and no better negotiating by the City, the staff opted out of the AFSCME Union in May of 2013.
— Debbie Mahutga
What this is about
Speaker recalled the staff opting out of AFSCME in May 2013 after mediation.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Please check articles of the Anoka Union Herald, The Anoka County Record and the City Council March 8th, 2016 Meeting minutes (Page 15 under Council Items - 6 d.) to see how the employees finally received a 3.5% cost of living raise.
— Debbie Mahutga
What this is about
Speaker pointed to the March 8, 2016 council meeting minutes and local newspaper articles regarding employee cost-of-living raises.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Mary Rainville, of 6633 191st Ave NW, stands before the Council to address comments resident Dan Williams directed towards her as a Nowthen City Council Member at the May 10, 2016 Council meeting.
— Rainville
What this is about
Councilmember referenced comments made at the May 10, 2016 council meeting as context for amending minutes.
The resolver has not run for this cue, or the search did not find a strong match in the corpus.
Every document and recording archived for this meeting.
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.