Agenda spine

5 items as recorded in the packet and minutes.

1. 16:00 PM: Capital Improvement Plan

   Capital Improvement Plan

   Council reviewed the capital improvement and equipment plans and directed staff and the consultant to incorporate changes into the budget process; no formal motion was recorded.

   • capital_improvement_plan
   • fire_department_well
   • parks
   • equipment_replacement
   • road_improvements

   Discussion only
   p. 1↗Meeting City Council Work Session — Agenda Packet (2021-07-20)1. 6:00 PM: Capital Improvement Planp. 1↗Meeting City Council Work Session — Minutes (2021-07-20)## 1. 6:00 PM: Capital Improvement Plan Rainville requested that if the funds dedicated for remodeling the Historic Town Hall cannot be used this year, they be used in 2022, and a concentrated effort be made to have improvements made to the inside of the building.p. 1↗Meeting City Council Work Session — Minutes (2021-07-20)Consultant Yager summarized what she was hearing from the Council and will incorporate this into the budget process. She will be rolling over the well and building improvements and will add the following items: Park Fund: a pickleball court, fix up the BBQ grills, beach improvements Capital Fund: Concession stand impro…

2. 27:30 PM: Budget Planning

   Budget Planning

   Council reviewed the proposed 2022 budget and directed revisions before later preliminary budget and levy action; no formal motion was recorded.

   • 2022_budget
   • preliminary_levy
   • sheriff_contract
   • recycling_fund

   Discussion only
   p. 1↗Meeting City Council Work Session — Agenda Packet (2021-07-20)2. 7:30 PM: Budget Planningp. 3↗Meeting City Council Work Session — Minutes (2021-07-20)2\. 7:30 PM: Budget Planningp. 5↗Meeting City Council Work Session — Minutes (2021-07-20)Yager will implement changes and get the budget back to Council. Council will adopt a Resolution to Adopt the Preliminary Budget on September 14th. Suggested having another budget workshop on September 7th to rehash the budget after they have had a month to review adjustments. Notices for Public Hearings to adopt budge…

3. 39:00 PM: Close Meeting to Public

   Close Meeting to Public

   The minutes do not record a separate 9:00 PM closed meeting occurring.

   • closed_meeting

   No action
   p. 1↗Meeting City Council Work Session — Agenda Packet (2021-07-20)3\. 9:00 PM: Close Meeting to Publicp. 5↗Meeting City Council Work Session — Minutes (2021-07-20)CAPITAL IMPROVEMENT AND BUDGET WORKSHOP CLOSED at 10:00 PM.

4. 49:05 PM: RCA - Public Works Employee Compensation

   RCA - Public Works Employee Compensation

   The minutes do not record discussion or action on this item.

   • public_works_employee_compensation

   No action
   p. 1↗Meeting City Council Work Session — Agenda Packet (2021-07-20)4\. 9:05 PM: RCA - Public Works Employee Compensationp. 5↗Meeting City Council Work Session — Minutes (2021-07-20)CAPITAL IMPROVEMENT AND BUDGET WORKSHOP CLOSED at 10:00 PM.

5. 59:30 PM: Adjourn

   Adjourn

   The workshop closed at 10:00 PM rather than the 9:30 PM agenda time.

   • adjournment

   No action
   p. 1↗Meeting City Council Work Session — Agenda Packet (2021-07-20)5\. 9:30 PM: Adjournp. 5↗Meeting City Council Work Session — Minutes (2021-07-20)CAPITAL IMPROVEMENT AND BUDGET WORKSHOP CLOSED at 10:00 PM.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Capital improvements for well, buildings, and parks

  Council reviewed the five-year capital improvement plan and asked staff to roll over the Fire Department well and building-improvement money, keep the $80,000 well allocation, and add park priorities such as pickleball, BBQ grills, beach improvements, concession stand work, and pavilion or shelter improvements.

  Agenda: 1. Speakers: Rainville, Blake, Pilon, Schmidt, Greenberg, Streich, Yager, Alders.

• Fire and public works equipment replacement planning

  Council and staff discussed shifting from bonding for each large purchase toward a planned equipment fund, including the fire tanker, SCBA equipment, turnout gear, a Toro mower, and a possible Public Works truck, with the equipment bond possibly increased if the snowplow truck is included.

  Agenda: 1. Speakers: Schmidt, Yager, Streich, Alders, Pilon.

• Road improvement financing and future road needs

  The road plan was discussed as a planning document rather than a fixed construction list, with the current road bond and a $900,000 planning amount used as placeholders while staff and the engineer refine future road project needs.

  Agenda: 1. Speakers: Yager, Rainville, Pilon.

• 2022 General Fund budget and preliminary levy planning

  Council reviewed the proposed 2022 General Fund budget, including the property-tax levy increase, removal of planned fund-balance use, and the large law-enforcement contract increase; Yager said revisions would be brought back before preliminary budget and levy adoption.

  Agenda: 2. Speakers: Yager, Streich, Pilon, Rainville, Blake, Alders, Greenberg.

• Department operating budgets

  Council walked through department-level operating budgets, including fire pension and operating costs, assessing, legal, administration, building inspection, Public Works, parks, and Upper Rum River Water Management, with some adjustments directed for legal and newsletter/printing costs.

  Agenda: 2. Speakers: Yager, Streich, Schmidt, Lawrence, Rainville, Blake, Alders.

• Recycling Center staffing and shelter needs

  Council discussed keeping the Recycling Center staffed, possibly adding a small heated and air-conditioned attendant shelter, and looking at County SCORE grant funds while reviewing the Recycling Fund revenues and expenditures.

  Agenda: 2. Speakers: Alders, Streich, Yager.

• Closed meeting and Public Works compensation item not reached

  The agenda listed a closed meeting and an RCA on Public Works employee compensation, but the minutes do not record that those items occurred before the workshop closed at 10:00 PM.

  Agenda: 3, 4.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• Fire Department well

  New well planned in the capital improvement fund; minutes state the $80,000 should remain designated for the Fire Department well.

  capital_project · Capital Improvement Fund · FY 2021

  $80,000

  outflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>New Well</td> <td></td> <td>80,000</td>p. 2↗Meeting City Council Work Session — Minutes (2021-07-20)Schmidt would like to keep the $80,000 as budgeted for the well with the intent to get it done yet in 2021.

• Council chamber improvements

  Council chamber improvements were listed in the capital improvement plan.

  capital_project · Capital Improvement Fund · FY 2021

  $75,000

  outflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<tr> <td>Council Chamber improvements</td> <td>75,000</td> <td></td> <td></td> </tr>

• Memorial Park improvements

  Memorial Park improvements were listed in the park capital plan and discussed by Council.

  capital_project · Park Capital · FY 2021

  $50,000

  outflow

  Council approval status: not yet on record.

  p. 5↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Memorial Park improvements</td> <td></td> <td>50,000</td> <td>0</td>p. 1↗Meeting City Council Work Session — Minutes (2021-07-20)Park Capital Improvement Fund - Greenberg asked about the $50,000 designated for the Memorial Park; Clerk Streich explained that she wants to make the Memorial area nice, new plants, nice monument, etc.

• Additional park projects requested

  Greenberg asked to earmark another $50,000 for pickleball, disc golf, and other park projects.

  capital_project · Park Capital

  $50,000

  outflow

  Council approval status: not yet on record.

  p. 1↗Meeting City Council Work Session — Minutes (2021-07-20)Greenberg also would like to fix up the disc golf course. He would like to earmark another $50K for these Park projects.

• Equipment bond proceeds in packet

  The packet equipment replacement plan listed bond proceeds for the equipment fund.

  debt_service · Equipment Fund · FY 2021

  $620,000

  inflow

  Council approval status: not yet on record.

  p. 6↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Bond proceeds</td> <td></td> <td>620,000</td>p. 24↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Bond Issue</td> <td></td> <td></td> <td>620,000</td>

• Flexible equipment replacement bond discussed

  The minutes describe a flexible equipment replacement bond for equipment with at least a 10-year life.

  debt_service · Equipment replacement bond · FY 2021

  $600,000

  inflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Minutes (2021-07-20)The Bond Request is being submitted as a flexible equipment replacement bond. If the funds are not spent on the Fire Equipment, then whatever is left of the $600,000 bond can be used to purchase other equipment needs within the City - Toro lawnmower, Public Works truck, etc.

• Annual equipment bond principal payment

  Yager planned to pay the annual debt payment from the Equipment Fund.

  debt_service · Equipment Fund · FY 2022

  $60,000

  outflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Minutes (2021-07-20)Yager's Financial Plan is to for the City to pay the $60,000 annual payment/debt out of the Equipment Fund, so the City does not need to levy anything in addition to pay the debt.p. 6↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Principal on Bond</td> <td></td> <td></td> <td>60,000</td> <td>60,000</td> <td>60,000</td> <td>60,000</td> <td>60,000</td>

• Possible increased equipment bond low estimate

  Yager discussed increasing the equipment bond to include the snowplow truck.

  debt_service · Equipment replacement bond · FY 2021

  $800,000

  inflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Minutes (2021-07-20)Yager highly recommended adding the snowplow truck into the equipment bond purchased this year. Instead of $600,000 it could be increased to $800,000 or $850,000.

• Possible increased equipment bond high estimate

  Yager discussed increasing the equipment bond to include the snowplow truck.

  debt_service · Equipment replacement bond · FY 2021

  $850,000

  inflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Minutes (2021-07-20)Yager highly recommended adding the snowplow truck into the equipment bond purchased this year. Instead of $600,000 it could be increased to $800,000 or $850,000.

• Total combined road and equipment bond discussed

  The total bond was discussed as covering 2020 and 2021 road improvements and equipment purchases.

  debt_service · Road improvements and equipment bond · FY 2021

  $2,850,000

  inflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Minutes (2021-07-20)The total bond would be $2,850,000 to cover 2020 and 2021 Road Improvements and Equipment purchases.

• Road improvements bond discussed

  The minutes say the equipment bond would be part of the road improvement bond.

  debt_service · Road Improvements bond · FY 2021

  $2,575,000

  inflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Minutes (2021-07-20)The $600,000 bond will be part of the $2.575 million bond for the Road Improvements.

• 2022 road improvement project planning amount

  Road improvement planning amount for the next budget cycle.

  capital_project · Road Improvement Fund · FY 2022

  $900,000

  outflow

  Council approval status: not yet on record.

  p. 4↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>2022 RIP</td> <td></td> <td></td> <td>900,000</td>p. 3↗Meeting City Council Work Session — Minutes (2021-07-20)He didn't anticipate a need for a huge project like the current year, but he thought $900,000 was a good ballpark number to start.

• 2021 road improvement program

  2021 road improvement program line item in the capital improvement plan.

  capital_project · Road Improvement Fund · FY 2021

  $1,200,000

  outflow

  Council approval status: not yet on record.

  p. 4↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>2021 RIP</td> <td></td> <td>1,200,000</td>

• Tanker replacement

  Tanker replacement was listed in the equipment plan and discussed as a current cost increase.

  capital_project · Equipment Fund · FY 2022

  $550,000

  outflow

  Council approval status: not yet on record.

  p. 6↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Tanker 31 (1989)</td> <td></td> <td></td> <td>550,000</td>p. 2↗Meeting City Council Work Session — Minutes (2021-07-20)The $125,000 allocated for the tanker stayed in the Fund because the Tanker was not done, and now the tanker cost is $550,000 instead of $125,000 as originally planned.

• Original tanker allocation discussed

  Prior tanker allocation discussed in relation to the higher current tanker cost.

  capital_project · Equipment Fund

  $125,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Minutes (2021-07-20)The $125,000 allocated for the tanker stayed in the Fund because the Tanker was not done, and now the tanker cost is $550,000 instead of $125,000 as originally planned.

• Early tanker estimate ceiling

  Chief Schmidt said early tanker estimates were under this amount.

  estimate · Equipment Fund

  $500,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Minutes (2021-07-20)Chief Schmidt said that very early estimates for the Tanker purchase are under $500,000, which would allow flexibility for purchasing the other items needed that are being discussed.

• 16-inch Toro replacement

  Toro equipment replacement listed in the equipment replacement plan.

  capital_project · Equipment Fund · FY 2022

  $80,000

  outflow

  Council approval status: not yet on record.

  p. 6↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>16" Toro</td> <td></td> <td></td> <td>80,000</td>

• Sterling 9500 replacement

  Sterling 9500 replacement listed in the equipment replacement plan.

  capital_project · Equipment Fund · FY 2022

  $200,000

  outflow

  Council approval status: not yet on record.

  p. 6↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Sterling 9500 (2001)</td> <td></td> <td></td> <td>200,000</td>

• SCBA cascade replacement

  SCBA cascade replacement listed in the equipment replacement plan.

  capital_project · Equipment Fund · FY 2024

  $30,000

  outflow

  Council approval status: not yet on record.

  p. 6↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>SCBA Cascade (2002)</td> <td></td> <td></td> <td></td> <td></td> <td>30,000</td>

• SCBA compressor

  SCBA compressor listed in the equipment replacement plan.

  capital_project · Equipment Fund · FY 2021

  $20,000

  outflow

  Council approval status: not yet on record.

  p. 6↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>SCBA Compressor</td> <td></td> <td>20,000</td>

• SCBA fill station

  SCBA fill station listed in the equipment replacement plan.

  capital_project · Equipment Fund · FY 2021

  $8,000

  outflow

  Council approval status: not yet on record.

  p. 6↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>SCBA Fill Station</td> <td></td> <td>8,000</td>

• SCBA packs

  SCBA packs listed in the equipment replacement plan.

  capital_project · Equipment Fund · FY 2021

  $6,500

  outflow

  Council approval status: not yet on record.

  p. 6↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>SCBA Packs (8)</td> <td></td> <td>6,500</td>

• Fire hose

  Hose listed in the equipment replacement plan.

  capital_project · Equipment Fund · FY 2021

  $6,500

  outflow

  Council approval status: not yet on record.

  p. 6↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Hose</td> <td></td> <td>6,500</td>

• Extrication tools

  Extrication tools listed in the equipment replacement plan.

  capital_project · Equipment Fund · FY 2022

  $30,000

  outflow

  Council approval status: not yet on record.

  p. 6↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Extrication Tools (2008)</td> <td></td> <td></td> <td>30,000</td>

• Transfer into equipment fund

  General Fund transfer to the Equipment Fund discussed as the replacement for the old turnout-gear-only allocation.

  transfer · Equipment Fund · FY 2021

  $72,500

  transfer

  Council approval status: not yet on record.

  p. 6↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Transfer In</td> <td>62,500</td> <td>72,500</td> <td>72,500</td> <td>92,500</td>p. 2↗Meeting City Council Work Session — Minutes (2021-07-20)Yager said the former practice of allocating $2500 yearly just for turnout gear has been changed to contribute $72,500 into the equipment fund.

• Turnout gear annual line item

  Prior yearly allocation for turnout gear discussed by Yager.

  expenditure · Equipment Fund · FY 2022

  $2,500

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Minutes (2021-07-20)Yager said the former practice of allocating $2500 yearly just for turnout gear has been changed to contribute $72,500 into the equipment fund.p. 6↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Turnout Gear</td> <td>13,318</td> <td>2,200</td> <td>2,500</td> <td>3,000</td> <td>1,000</td> <td>2,200</td> <td>2,500</td>

• Fire capital annual set-aside low estimate

  Chief Schmidt gave a rough annual set-aside estimate for Fire Capital purchases.

  estimate · Fire Capital

  $90,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Minutes (2021-07-20)SCBA equipment needs - Schmidt's rough estimate is a starting place of $90K-$95K yearly to set aside for Fire Capital purchases, setting funds aside incrementally for those purchases that will be needed.

• Fire capital annual set-aside high estimate

  Chief Schmidt gave a rough annual set-aside estimate for Fire Capital purchases.

  estimate · Fire Capital

  $95,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Minutes (2021-07-20)SCBA equipment needs - Schmidt's rough estimate is a starting place of $90K-$95K yearly to set aside for Fire Capital purchases, setting funds aside incrementally for those purchases that will be needed.

• General Fund property tax levy increase

  General Fund property tax levy change in the proposed 2022 budget.

  levy · General Fund revenues · FY 2022

  $221,580

  inflow

  Council approval status: not yet on record.

  p. 15↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Property Tax</td> <td>1,337,582</td> <td>1,359,585</td> <td>1,470,287</td> <td>1,471,635</td> <td>1,693,215</td> <td>221,580</td> <td>15.06%</td>

• Proposed 2022 General Fund property tax revenue

  Proposed 2022 General Fund property tax revenue.

  levy · General Fund revenues · FY 2022

  $1,693,215

  inflow

  Council approval status: not yet on record.

  p. 19↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>PROPERTY TAX</td> <td>$ 1,359,585</td> <td>$ 1,470,287</td> <td>$ 1,471,635</td> <td>$ 1,693,215</td> <td>15%</td>

• Proposed 2022 General Fund balanced budget

  Proposed 2022 General Fund total revenues and expenditures.

  budget · General Fund · FY 2022

  $1,989,220

  unknown

  Council approval status: not yet on record.

  p. 15↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>TOTAL REVENUES</td> <td>1,664,802</td> <td>1,708,091</td> <td>1,800,869</td> <td>1,871,565</td> <td>1,989,220</td> <td>117,655</td> <td>6.29%</td>p. 18↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Total Expenditures</td> <td>1,756,519</td> <td>1,676,343</td> <td>1,593,493</td> <td>1,871,565</td> <td>1,989,220</td> <td>117,655</td> <td>6.29%</td>

• Fund balance use removed from 2022 budget

  The 2021 use of fund balance was rolled into the levy so no fund balance would be used in 2022.

  budget · General Fund · FY 2021

  $96,425

  inflow

  Council approval status: not yet on record.

  p. 8↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Transfers In - Use of fund balance</td> <td>$ (96,425)</td>p. 4↗Meeting City Council Work Session — Minutes (2021-07-20)In 2021, the City budgeted to use Fund Balance of $96,425. That has now been rolled into the Levy so no Fund Balance will be used.

• Law enforcement contract increase

  Projected increase in the law enforcement contract.

  contract · Sheriff's Contract · FY 2022

  $114,290

  outflow

  Council approval status: not yet on record.

  p. 12↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Sheriff's Contract</td> <td>236,561</td> <td>249,080</td> <td>259,695</td> <td>259,695</td> <td>373,985</td> <td>114,290</td> <td>44.01%</td>p. 4↗Meeting City Council Work Session — Minutes (2021-07-20)Biggest increase is the law enforcement (LE) contract going up 44% ($114,000 increase).

• Proposed 2022 law enforcement contract

  Proposed 2022 Sheriff's Contract budget amount.

  contract · Sheriff's Contract · FY 2022

  $373,985

  outflow

  Council approval status: not yet on record.

  p. 19↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>LAW ENFORCEMENT CONTRACT</td> <td>249,080</td> <td>259,695</td> <td>259,695</td> <td>373,985</td> <td>44%</td>

• City contribution per firefighter

  Chief Schmidt said the City contribution was budgeted at $500 per firefighter.

  salary · Fire Management · FY 2022

  $500

  outflow

  Council approval status: not yet on record.

  p. 4↗Meeting City Council Work Session — Minutes (2021-07-20)Chief Schmidt said they have done some calculations and are comfortable with the City's contribution at $500 per Fire Fighter, which is included in the budget.

• Proposed 2022 Fire Management budget

  Proposed 2022 Fire Management budget.

  budget · Fire Management · FY 2022

  $276,475

  outflow

  Council approval status: not yet on record.

  p. 13↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Fire Management</td> <td>111,650</td> <td>116,592</td> <td>170,172</td> <td>308,955</td> <td>276,475</td> <td>(32,480)</td> <td>-10.51%</td>

• Assessing services

  Proposed assessing services amount discussed in budget planning.

  contract · Finance and Assessing · FY 2022

  $26,000

  outflow

  Council approval status: not yet on record.

  p. 4↗Meeting City Council Work Session — Minutes (2021-07-20)Assessing services projected to be $26,000. Discussed reviewing contract for current assessors, rates, duties, etc.p. 16↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Professional Services: Assessing</td> <td>22,988</td> <td>23,106</td> <td>27,756</td> <td>25,000</td> <td>26,000</td> <td>1,000</td> <td>4.00%</td>

• Proposed 2022 legal budget

  Proposed 2022 legal budget.

  budget · Legal · FY 2022

  $77,500

  outflow

  Council approval status: not yet on record.

  p. 16↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Total - Legal</td> <td>56,253</td> <td>68,691</td> <td>84,766</td> <td>67,000</td> <td>77,500</td> <td>10,500</td> <td>15.67%</td>

• Newsletter and printing budget adjustment

  Yager planned to move newsletter and printing costs from Administrative to General Government.

  transfer · General Fund · FY 2022

  $6,000

  transfer

  Council approval status: not yet on record.

  p. 4↗Meeting City Council Work Session — Minutes (2021-07-20)Adjustment taking $6,000 from Administrative and adding it to General Government for Newsletter and printing.

• Proposed 2022 Public Works budget

  Proposed 2022 Public Works budget.

  budget · Public Works · FY 2022

  $439,410

  outflow

  Council approval status: not yet on record.

  p. 13↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>Public Works</td> <td>349,592</td> <td>407,433</td> <td>352,040</td> <td>408,295</td> <td>439,410</td> <td>31,115</td> <td>7.62%</td>

• Proposed 2022 General Fund financing uses

  Total proposed 2022 General Fund financing uses to capital and equipment funds.

  transfer · General Fund other financing uses · FY 2022

  $97,500

  transfer

  Council approval status: not yet on record.

  p. 19↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>TOTAL FINANCING USES</td> <td>187,500</td> <td>107,500</td> <td>107,500</td> <td>97,500</td> <td>-9%</td>

• Proposed 2022 transfer to Capital Fund

  Proposed 2022 General Fund transfer to the Capital Fund.

  transfer · Capital Fund · FY 2022

  $25,000

  transfer

  Council approval status: not yet on record.

  p. 19↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>CAPITAL FUND</td> <td>125,000</td> <td>35,000</td> <td>35,000</td> <td>25,000</td> <td>-29%</td>

• Proposed 2022 transfer to Equipment Fund

  Proposed 2022 General Fund transfer to the Equipment Fund.

  transfer · Equipment Fund · FY 2022

  $72,500

  transfer

  Council approval status: not yet on record.

  p. 19↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>EQUIPMENT FUND</td> <td>62,500</td> <td>72,500</td> <td>72,500</td> <td>72,500</td> <td></td>

• Proposed 2022 Recycling Fund revenues

  Proposed 2022 Recycling Fund total revenues.

  revenue · Recycling Fund · FY 2022

  $50,975

  inflow

  Council approval status: not yet on record.

  p. 20↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>TOTAL REVENUES</td> <td>70,442</td> <td>64,090</td> <td>54,467</td> <td>47,025</td> <td>50,975</td> <td>3,950</td> <td>8.40%</td>

• Proposed 2022 Recycling Fund expenditures

  Proposed 2022 Recycling Fund total expenditures.

  expenditure · Recycling Fund · FY 2022

  $67,920

  outflow

  Council approval status: not yet on record.

  p. 20↗Meeting City Council Work Session — Agenda Packet (2021-07-20)<td>TOTAL EXPENDITURES</td> <td>61,220</td> <td>63,664</td> <td>38,678</td> <td>67,500</td> <td>67,920</td> <td>420</td> <td>0.62%</td>

• Approximate Park Budget balance at end of 2020

  Yager gave an approximate Park Budget balance at the end of 2020.

  asset_value · Park Budget · FY 2020

  $218,000

  unknown

  Council approval status: not yet on record.

  p. 5↗Meeting City Council Work Session — Minutes (2021-07-20)Greenberg asked the amount in the Park Budget Yager responded that at the end of 2020 it was $218,000, and in 2021 it should be $255,000 after Park Development fees are received.

• Approximate Park Budget balance after 2021 park development fees

  Yager gave an approximate Park Budget balance after expected 2021 park development fees.

  asset_value · Park Budget · FY 2021

  $255,000

  unknown

  Council approval status: not yet on record.

  p. 5↗Meeting City Council Work Session — Minutes (2021-07-20)Greenberg asked the amount in the Park Budget Yager responded that at the end of 2020 it was $218,000, and in 2021 it should be $255,000 after Park Development fees are received.

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• Clerk Streich asked Alders about a building outside that he had mentioned previously.

  — Clerk Streich

  What this is about
  Alders had previously mentioned a one-person, four-season shelter for the Recycling Center attendant.

  p. 1↗Meeting City Council Work Session — Minutes (2021-07-20)Clerk Streich asked Alders about a building outside that he had mentioned previously. He responded that it was a one-person, four-season shelter for checking people in and out of an area (like Menards) and is air-conditioned and heated and about the size of a phone booth.

  Related history

  The records searched show related Recycling Center discussions, but not the specific one-person, four-season shelter/building for the attendant. At the March 10, 2026 meeting, Council discussed Recycling Center summer hours and staff safety/efficiency, including the current practice of having two employees work together; the record says Council consensus supported keeping the current hours rather than adding staff or returning to more frequent Saturday operations. No formal vote on a shelter or attendant building was recorded in the results provided. The March 10, 2026 Recycling Center quarterly update also listed several operational changes and purchases, including OSHA-compliant rolling step ladders and other efficiency improvements, but it does not mention a four-season shelter. The records I searched therefore contain only a partial match to the recollection: prior Recycling Center staffing/safety discussions are documented, but no prior decision or recorded discussion specifically approving or directing a one-person shelter was found.

  • ·Mar 10, 2026CITY OF NOWTHEN </figure> # REQUEST FOR COUNCIL ACTION <table> <tr> <th>Agenda Item:</th> <th>Department:</th> <th>Reque
  • ·Mar 10, 2026## RE: Quarterly Update regarding Recycling Center Mr. Mayor and Council Members, After conversations with Recycling Lia
  • ·May 12, 2026<!-- PageBreak --> <!-- PageNumber="214" --> This page was left intentionally blank. <!-- PageBreak --> <!-- PageNumber=
  • ·Apr 14, 2026## 2. Public Forum Mayor Hybben opened the Public Forum, however there was no one signed up, and the public forum was pr
  • ·Mar 10, 2026## 2. Public Forum Mayor Hybben opened the Public Forum, however there was no one signed up, and the public forum was pr

• Clerk Streich said historically the City of Nowthen has bonded for needed large purchases, but having Consultant Yager's seasoned experience with this is a very valuable asset to the City and to Streich in directing the City down this path instead of borrowing money and bonding all the time.

  — Clerk Streich

  What this is about
  The City’s past practice of bonding for large purchases instead of building reserves for equipment replacement.

  p. 2↗Meeting City Council Work Session — Minutes (2021-07-20)Clerk Streich said historically the City of Nowthen has bonded for needed large purchases, but having Consultant Yager's seasoned experience with this is a very valuable asset to the City and to Streich in directing the City down this path instead of borrowing money and bonding all the time.

  Related history

  The records searched do not contain a prior decision directly matching this recollection that Nowthen historically bonded for large equipment purchases instead of building equipment-replacement reserves. They do show related planning discussions. At the March 23, 2026 meeting, City Clerk Johnson reported that public works staff were developing better capital improvement plans with inventory and equipment lifecycle planning “to eliminate surprises in future budgets”; no formal vote was recorded in that excerpt. The April 14, 2026 packet repeated that same capital-improvement-planning note. The search results also include 2026 road improvement assessment materials that reference estimated bonding costs, including an April 14, 2026 draft showing a $491,400 total project estimate and a May 12, 2026 amended draft showing $462,800, but those records relate to road improvements and assessments, not equipment replacement reserves.

  • ·Apr 14, 2026## Regional Salary Survey Data Source: MN Local Governments Salary & Benefits Survey (Knowledge Now / Gallagher). Assist
  • ·Apr 14, 2026## Regional Salary Survey Data Note: Limited comparable recycling-specific survey data. Retail Clerk - Liquor shown as c
  • ·Apr 14, 2026<!-- PageBreak --> <!-- PageNumber="224" --> # DEPUTY CLERK / COMMUNICATIONS / FINANCE ## Regional Wage Support - Compar
  • ·Apr 14, 2026<!-- PageBreak --> <!-- PageNumber="16" --> ## Municipal Services and Operations Several operational priorities were dis
  • ·Mar 23, 2026<!-- PageBreak --> ### Municipal Services and Operations Several operational priorities were discussed: Seasonal Employe

• Rainville requested to start budget talks in April. Yager said her report was prepared in April/May, and she did request to meet with Council, but agendas didn't allow it.

  — Rainville and Yager

  What this is about
  Council timing for budget talks and prior attempts to schedule capital planning earlier in the year.

  p. 3↗Meeting City Council Work Session — Minutes (2021-07-20)Rainville requested to start budget talks in April. Yager said her report was prepared in April/May, and she did request to meet with Council, but agendas didn't allow it.

  Related history

  The records show a partial match to this recollection. In the January 13, 2026 meeting packet, the proposed 2026 meeting calendar included an “Additional Meetings for CIP, ERP, and Budget Discussions” date of May 19, 2026. That supports the idea that capital planning/equipment replacement/budget discussions were being scheduled earlier in the year than the prior budget cycle, though the search results do not include minutes showing the vote outcome on that calendar item. For context, the same January 13, 2026 packet says Financial Consultant Yager reported during the 2026 budget and property tax discussion that Council had held four meetings between July and November to discuss and plan the 2026 budget. The final levy discussed there was $2,332,787, reduced by $8,645 from the amount included in Truth in Taxation notices. The records searched do not contain a direct prior entry showing Rainville specifically requested budget talks to start in April, or showing that Yager requested an April/May meeting but could not be placed on the agenda. The closest records are the May 19 CIP/ERP/Budget discussion date in the January 13, 2026 packet and April 2026 materials where Yager provided financial analysis on specific budget-related items.

  • ·Apr 14, 2026<!-- PageBreak --> <!-- PageNumber="275" --> <figure> CITY OF NOWTHEN </figure> # REQUEST FOR COUNCIL ACTION <table> <tr
  • ·Apr 14, 2026Natalie Johnson Subject: Step Increases After conversations with Lori today, it is her opinion that we should hold off o
  • ·Jan 13, 2026<!-- PageBreak --> <!-- PageNumber="103" --> This page was left intentionally blank. <!-- PageBreak --> <!-- PageNumber=
  • ·Apr 14, 2026### Development Applications in Review Palomino Estates -- Kyle Roessler - 20930 St. Francis Blvd. · An application for
  • ·Apr 14, 2026### A RESOLUTION AUTHORIZING AMENDMENT OF 2025 BUDGET WHEREAS, Resolution No. 2024-105 appropriated funds for personal s

• Blake asked regarding those situations if the council member is to bring back the information to the full council, and Rainville said that has never been a task that's been assigned.

  — Blake and Rainville

  What this is about
  Prior practice for councilmember contact with the attorney and whether information must be reported back to the full Council.

  p. 4↗Meeting City Council Work Session — Minutes (2021-07-20)Blake asked regarding those situations if the council member is to bring back the information to the full council, and Rainville said that has never been a task that's been assigned.

  Related history

  The records I searched do not contain a prior decision or recorded practice matching this recollection about councilmembers contacting the city attorney and whether they must report information back to the full Council. The search results include several unrelated references to the City Attorney reviewing easements, agreements, title commitments, or financial security in development matters, such as in the March 10, 2026 and December 23, 2025 packets. Those do not address councilmember-initiated attorney contact or any requirement to bring information back to the full Council.

  • ·Dec 23, 2025<!-- PageBreak --> <!-- PageNumber="17" --> DECISION: Based on the foregoing information and applicable ordinances, the
  • ·May 12, 2026<!-- PageBreak --> <!-- PageNumber="65" --> method of access and can change the methodology following the process in Cla
  • ·Mar 10, 2026<!-- PageBreak --> <!-- PageNumber="244" --> 7\. All comments contained within the City Engineer memo from Hakanson Ande
  • ·Apr 14, 2026<!-- PageBreak --> <!-- PageNumber="151" --> 6\. The approved total outdoor cultivation area shall not exceed 7000 squar
  • ·Mar 24, 2026<!-- PageBreak --> <!-- PageNumber="14" --> 5\. No extraction, production, or retail endorsements have been issued by th

Sources

Every document and recording archived for this meeting.

• Document

  Meeting City Council Work Session — Agenda Packet (2021-07-20)

  Packet · 2021-07-20

  25 pages

  ↗
• Document

  Meeting City Council Work Session — Minutes (2021-07-20)

  Minutes · 2021-07-20

  5 pages

  ↗