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2021-08-31
Agenda
Not posted
What was on the agenda.
One-line summary
The Council held a 2022 budget work session focused on levy impacts, the sheriff contract, road and bond planning, fire and recycling funds, parks projects, and follow-up budget action items, then adjourned at 8:45 p.m.
2 items as recorded in the packet and minutes.
1Proposed 2022 Budget Discussion
Proposed 2022 Budget Discussion
The minutes record a budget workshop discussion and action items, but no motion approving the proposed 2022 budget.
2Adjourn
Adjourn
Adjournment motion carried.
What this meeting did about specific topics, organized by issue rather than by document.
2022 proposed budget and levy review
The Council used the work session to review the proposed 2022 budget, compare 2021 actuals with 2022 projections, question major changes, and assign follow-up items on staffing, accounting, attorney fees, engineering, transfers, and revenues before the proposed budget deadline.
Agenda: 1. Speakers: Pilon, Greenberg, Rainville, Alders, Clerk Streich.
Sheriff contract timing and cost
The Council discussed whether to budget the sheriff contract increase starting in January or July 2022 and identified that the sheriff contract budget needed to be adjusted from the lower amount to the higher amount because of extended service hours dedicated to Nowthen.
Agenda: 1. Speakers: Pilon, Clerk Streich.
Road funding, bonding, equipment, and MS4 work
The Council discussed small city road funding, ongoing Ebony & Garnet and Rogers Lake Area road projects, possible bonding amounts, public works equipment to be handled through the bond, the capital repair budget line, street signs, and the MS4 pond and culvert cleanup needs.
Agenda: 1. Speakers: Blake, Pilon, Alders, Greenberg, Rainville, Clerk Streich.
Fire Department and recycling budget items
The Council reviewed Fire Department reserve amounts for turnout gear and radios, asked staff to explain the Fire Management increase, and discussed recycling revenue, the enhancement grant, the new attendant building grant, and reimbursement limits under Anoka County's staffing metric.
Agenda: 1. Speakers: Rainville, Alders, Clerk Streich.
Parks and council chamber capital improvements
The Council discussed park capital improvements, including pickleball, Memorial Park, disc golf, and beach improvements, and also discussed keeping council chamber improvements in the budget and looking for possible CDBG support.
Agenda: 1. Speakers: Greenberg, Pilon, Alders.
Adjournment
Rainville moved to adjourn, all were in favor, and the workshop adjourned at 8:45 p.m.
Agenda: 2. Motions: M1. Speakers: Rainville.
1 motion on the record. Split votes are highlighted.
M1MOTION BY RAINVILLE TO ADJOURN, ALL IN FAVOR. MOTION CARRIED.
moved by Rainville
ALL IN FAVOR
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1_2022_budget_discussion_1_6_million
Budget figure discussed with a 10.25% addition.
budget · overall budget discussion · FY 2022
$1,600,000
unknown
Council approval status: not yet on record.
F2_2022_budget_1758000_before_sheriff_contract
Budget amount discussed before adding the sheriff contract amount.
budget · overall budget discussion · FY 2022
$1,758,000
unknown
Council approval status: not yet on record.
F3_2022_budget_1871116_with_sheriff_contract
Budget amount discussed after adding the sheriff contract.
budget · overall budget discussion · FY 2022
$1,871,116
unknown
Council approval status: not yet on record.
F4_unallocated_contingency_fund_15000
Unallocated contingency fund discussed as not earmarked for anything.
budget · unallocated contingency fund · FY 2022
$15,000
outflow
Council approval status: not yet on record.
F5_2021_lga_51000
2021 LGA revenue discussed as a levy-offsetting source.
revenue · Local Government Aid · FY 2021
$51,000
inflow
Council approval status: not yet on record.
F6_2021_small_city_road_funds_89000
2021 small city road funds discussed, with half received mid-year and half due at year-end.
revenue · Small city road funds · FY 2021
$89,000
inflow
Council approval status: not yet on record.
F7_fire_turnout_gear_yearly_transfer_7500
Yearly transfer built into the Fire Department budget for turnout gear.
transfer · Fire Department turnout gear · FY 2022
$7,500
transfer
Council approval status: not yet on record.
F8_fire_radios_yearly_budget_10000
Yearly amount built into the Fire Department budget for radios.
budget · Fire Department radios · FY 2022
$10,000
outflow
Council approval status: not yet on record.
F9_projected_actual_to_2022_expenditures_change_278000
Change from projected actual 2021 expenditures to the 2022 budget.
budget · expenditures change · FY 2022
$278,000
outflow
Council approval status: not yet on record.
F10_additional_expenditures_change_95000
Additional amount discussed with the expenditure change from projected actual 2021 to budget 2022.
budget · additional expenditures change · FY 2022
$95,000
outflow
Council approval status: not yet on record.
F11_mayor_council_budget_29548
Prior Mayor/Council budget amount discussed during the workshop.
budget · Mayor/Council budget · FY 2021
$29,548
outflow
Council approval status: not yet on record.
F12_mayor_council_budget_31570
Proposed Mayor/Council budget amount discussed during the workshop.
budget · Mayor/Council budget · FY 2022
$31,570
outflow
Council approval status: not yet on record.
F13_mayor_council_budget_increase_2000
Approximate increase in Mayor/Council budget, explained as including training.
budget · Mayor/Council budget increase · FY 2022
$2,000
outflow
Council approval status: not yet on record.
F14_staffing_budget_option_221000
One possible staffing budget amount identified in Action Item #1.
salary · staffing needs · FY 2022
$221,000
outflow
Council approval status: not yet on record.
F15_staffing_budget_option_180000
Alternative staffing budget amount identified in Action Item #1.
salary · staffing needs · FY 2022
$180,000
outflow
Council approval status: not yet on record.
F16_rty_services_15000
RTY services amount discussed as no longer needed to that degree.
contract · RTY services · FY 2022
$15,000
outflow
Council approval status: not yet on record.
F17_sheriff_contract_corrected_373985
Corrected sheriff contract amount discussed for extended service hours dedicated to Nowthen.
contract · Sheriff Contract · FY 2022
$373,985
outflow
Council approval status: not yet on record.
F18_sheriff_contract_old_amount_313000
Sheriff contract amount identified as not the needed amount.
contract · Sheriff Contract · FY 2022
$313,000
outflow
Council approval status: not yet on record.
F19_fire_management_changed_to_282000
Fire Management line item to be changed to this amount.
budget · Fire Management · FY 2022
$282,000
outflow
Council approval status: not yet on record.
F20_building_inspections_budget_increase_6000
Increase in the building inspections budget under printing, utilities and professional services.
budget · Building Inspections · FY 2022
$6,000
outflow
Council approval status: not yet on record.
F21_transfers_out_96425
Money used the prior year to keep the levy down and put back into revenue this year.
transfer · transfers out · FY 2022
$96,425
transfer
Council approval status: not yet on record.
F22_transfers_out_realistic_97500
Amount described as realistic for transfers out including bonding repayment and interest.
debt_service · transfers out and bonding repayment · FY 2022
$97,500
outflow
Council approval status: not yet on record.
F23_fire_management_added_10000
Amount added for Fire Management.
budget · Fire Management addition · FY 2022
$10,000
outflow
Council approval status: not yet on record.
F24_sheriff_contract_increase_60000
Increase in the sheriff contract discussed as part of the budget action items.
contract · Sheriff contract increase · FY 2022
$60,000
outflow
Council approval status: not yet on record.
F25_recycling_enhancement_grant_20000_remove
Enhancement grant amount proposed to be removed from revenues because it was not guaranteed.
grant · Recycling Fees enhancement grant · FY 2022
$20,000
inflow
Council approval status: not yet on record.
F26_recycling_fees_increase_6000
Increase to be reviewed in Action Item #9.
revenue · Recycling Fees · FY 2022
$6,000
inflow
Council approval status: not yet on record.
F27_bonding_amount_256000_to_verify
Bonding amount to be verified against $239K.
debt_service · bonding · FY 2022
$256,000
unknown
Council approval status: not yet on record.
F28_bonding_amount_239000_to_verify
Bonding amount to be verified against $256K.
debt_service · bonding · FY 2022
$239,000
unknown
Council approval status: not yet on record.
F29_park_capital_improvements_increase_100000
Increase for pickleball court, Memorial Park improvements, disc golf improvements, and beach improvements.
capital_project · Capital Improvements · FY 2022
$100,000
outflow
Council approval status: not yet on record.
F30_council_chamber_improvements_75000
Council chamber improvement amount discussed as previously in the budget and still expected to be there.
capital_project · Council chamber improvements · FY 2022
$75,000
outflow
Council approval status: not yet on record.
F31_capital_repair_maintenance_contractual_64000
Amount to be explained in Action Item #14.
capital_project · Capital Repair & Maintenance Contractual · FY 2022
$64,000
outflow
Council approval status: not yet on record.
F32_ms4_pond_cleanup_yearly_10000
Yearly amount to start the MS4 pond cleanup fund.
budget · MS4 Pond Cleanup fund · FY 2022
$10,000
outflow
Council approval status: not yet on record.
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Blake asked about the Public Works heavy equipment that had been put on hold. Bond funds will cover those purchases, as well as Fire department purchases and road projects.
— Blake
What this is about
Blake asked about public works heavy equipment purchases that had previously been put on hold and how they would be covered.
The records searched contain only partial matches. The March 10, 2026 packet included a Public Works memo comparing brush cutter options and recommending the Virnig V50 cutter, but the excerpt does not show that the purchase had previously been put on hold, identify it as “heavy equipment,” or record a council vote or funding source. The other related records also do not confirm the recollection. The April 14, 2026 packet included Fire Department security/access-control equipment pricing, and the May 12, 2026 materials discussed Public Works road/culvert work and 2025 financial statements, but none of the search results show a prior formal decision that bond funds would cover the Public Works equipment, Fire Department purchases, and road projects.
Discussed the difficult adjustment moving from controlling the budget process themselves as a council to instead begin in 2018 to allow a financial accounting firm to help with the budget. Council likes the control.
What this is about
The discussion recalled the Council's 2018 shift from controlling the budget process itself to using a financial accounting firm.
The records searched do not contain a prior 2018 discussion or decision matching the recollection that Council shifted from handling the budget process itself to using a financial accounting firm. The closest related records are much later: the May 12, 2026 packet includes the City’s audit materials and budgetary control language, and the April 14, 2026 packet refers to a “consultant” who had overlooked posting a pension revenue and expenditure placeholder. Those records show outside financial/audit support was involved by 2026, but they do not document when that arrangement began or any 2018 Council decision about changing the budget process.
He said he didn't need the detail if it's been the same for the past 2-3 years or only around $1,000.
— Alders
What this is about
Alders asked not to spend staff time on budget lines that had been stable over the previous two to three years or changed only slightly.
The records show a related budget discussion at the September 14, 2023 City Council work session, when the council and staff reviewed the proposed 2024 General Fund budget line by line. The minutes list several specific items discussed, including moving the 2019A levy amount of $64,900 to later years, adding an overtime line to the report, reviewing zoning/subdivision revenue, estimating a 10% medical insurance increase, discontinuing Kim’s Kleaning, adding Planning and Zoning stipends, and increasing the Public Works tire line for grader tires estimated at $9,500. This appears to be only a partial match to Alders’ recollection. The records searched do not include a recorded statement that Alders asked staff not to spend time on budget lines that had been stable for two to three years or changed by only about $1,000, and no formal vote on that direction was recorded.
$75K Council chamber improvements was in the budget previously and should still be there.
What this is about
The Council recalled that council chamber improvements had appeared in a previous budget and should remain included.
The records I searched do not contain a prior budget item or Council decision matching the recollection of “$75K Council chamber improvements.” None of the returned results reference council chamber improvements, a $75,000 allocation for that purpose, or a vote to include or carry forward that item in a prior budget. The closest budget-related result is from the July 13, 2021 discussion included in the October 12, 2021 agenda packet, but that concerned delayed Fire Department well work and “budgeted funds,” not council chamber improvements.
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