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2021-12-14
Packet
Not posted
The supporting materials council reviewed.
One-line summary
The Council approved an amended consent agenda, a fire duty officer vehicle, conditional hiring of three paid-on-call firefighters, Recycling Center improvements and a grant-funded rolloff, the 2021 audit by Mike Pofahl, and deferred the accessory-structure ordinance for further work.
26 items as recorded in the packet and minutes.
TNTTruth in Taxation hearing for 2022 budget and tax levy
Truth in Taxation hearing for 2022 budget and tax levy, with presentation, public comment if any, and adjournment.
The regular-meeting minutes only note that the Truth in Taxation meeting had commenced earlier; no separate TNT actions are recorded in these minutes.
1Call to order, roll call, and approve agenda
Call to order, Pledge of Allegiance, roll call, and agenda approval.
The minutes record the call to order and attendance but do not show a separate agenda-approval motion.
2aApproval of November 09, 2021 City Council minutes
Approval of City Council Meeting Minutes for November 09, 2021.
Approved as part of the amended consent agenda.
2bOctober 2021 Treasurer's Report and claims listing
Financial Report: October, 2021 Treasurer's Report and Claims Listing.
Approved as part of the amended consent agenda.
2c2022 tobacco sales renewal licenses
Approval of 2022 tobacco sales renewal licenses for Rademacher's Companies dba Bill's Superette and Burns Bottle Shop.
Approved as part of the amended consent agenda.
2dResolution 2021-38 designating 2022 polling places
Approval of Resolution 2021-38 designating polling places for 2022.
Approved as part of the amended consent agenda.
2eVacation balance reduction plan
Approval of plan for reduction of vacation balances in compliance with City personnel policy.
Approved as part of the amended consent agenda.
2f2022 city budgets and final tax levy
Approval of Resolution 2021-39 approving 2022 city budgets and Resolution 2021-40 approving final tax levy.
Approved as part of the amended consent agenda.
2gTemporary snowplow operators
Approval to hire temporary snowplow operators for the winter season.
Approved as part of the amended consent agenda.
2hDonation from Elk River Youth Hockey Association
Approval of donation from Elk River Youth Hockey Association.
The consent-motion OCR lists items through 2G and then '21'; it does not clearly identify item 2H.
2iDonation from Mork Well Co. Inc.
Approval of donation from Mork Well Co. Inc.
The consent-motion OCR appears to list this item as '21'; see caveat on OCR ambiguity.
2j2021 city auditor
Approval of City Auditor for 2021.
Moved from consent agenda to item 8C and approved there.
2kOrdinance 2021-6 accessory structure amendment and summary ordinance
Ordinance 2021-6, Accessory Structure Amendment and Approval of Summary Ordinance.
Removed from consent and deferred until a further meeting.
2lHire three paid on call firefighters
Approval to hire three paid on call firefighters.
Moved from consent agenda to item 4B and approved contingent upon pre-employment screening.
2mBanyon Training for Natalie Johnson
Authorization for Banyon Training for Natalie Johnson, added to the consent agenda at the meeting.
Added at the meeting and approved as part of the amended consent agenda.
3Floor Items
Floor Items.
No floor items were presented.
4aFire duty officer vehicle purchase
Approval of purchase of fire duty officer vehicle.
Approved up to $40,000 plus 10%.
4bHire three paid on call firefighters
Approval to hire three paid on call firefighters, moved from consent agenda.
Approved contingent upon pre-employment screening.
5Sheriff's Report
Sheriff's Report.
The report was received and no council action was needed on the Bar None update.
6Planning & Zoning
Planning & Zoning.
The accessory-structure ordinance item was deferred until a further meeting.
7Public Works
Public Works.
No Public Works items were taken up.
8aRecycling Center improvement project
Approval of improvement project for Recycling Center.
Approved expenditure of up to $42,000.
8bSupplemental grant for 30-yard roll off Recycling Container
Status of interim supplemental grant for 30 yard roll off Recycling Container.
Approved purchase up to $10,000 using the SCORE grant.
8cFinancial assistance efforts and 2021 audit
Status of financial assistance efforts.
Council selected the 2021 auditor and scheduled a special meeting to consider financial-assistance proposals.
8dChristmas week Recycling Center closure
Christmas week Recycling Center closure.
This item was not listed on the agenda but was acted on during Council items.
9Adjourn
Adjourn.
Adjournment motion made; minutes record the meeting adjourned at 7:40 pm.
What this meeting did about specific topics, organized by issue rather than by document.
Amended consent agenda
The Council amended the consent agenda by adding Banyon Training for Natalie Johnson, removing the accessory-structure ordinance item, moving the auditor item to Council business, and moving the paid-on-call firefighter hiring item to Fire Items. The amended consent agenda then passed, though the OCR leaves item 2H unclear.
Agenda: 2a, 2b, 2c, 2d, 2e, 2f, 2g, 2h, 2i, 2m. Motions: M1. Speakers: Mayor Pilon, Council Member Rainville, Alders.
2022 city budget and final tax levy
The meeting packet listed a Truth in Taxation hearing before the regular meeting and a consent item for the 2022 budgets and final tax levy. The regular-meeting minutes state the Truth in Taxation meeting had already commenced, and the budget and levy resolutions were included in the amended consent agenda that carried.
Agenda: TNT, 2f. Motions: M1. Speakers: Mayor Pilon, Council Member Rainville, Alders.
Fire duty officer vehicle
Fire Chief Schmidt explained that year-end funds in the first year of budgeting for the fire service made it an opportune time to buy a used SUV-type duty officer vehicle with emergency equipment. Council approved up to $40,000 plus 10% for the acquisition.
Agenda: 4a. Motions: M2. Speakers: Fire Chief Schmidt, Council Member Rainville, Blake.
Hiring three paid-on-call firefighters
The firefighter hiring item was moved from consent to Fire Items. Fire Chief Schmidt reported that three candidates had completed background checks, and the Council approved hiring Ginger Warren, Cody Olsen, and Justin Petrick contingent on pre-employment screening.
Agenda: 2l, 4b. Motions: M3. Speakers: Fire Chief Schmidt, Council Member Alders, Rainville.
Sheriff's report, Bar None update, and emergency-response incidents
The Sheriff's Report noted 126 calls for service, updated the Council that Bar None had reached a settlement with the Department of Human Services and no Council action was needed, and described serious November 10 emergency responses including a heroin overdose and a fatal crash. The report also noted county-board approval of the 2022 law-enforcement contract with Nowthen.
Agenda: 5. Speakers: Council, commander.
Accessory structure ordinance amendment
The accessory-structure zoning ordinance amendment was removed from consent after Planner Stockman indicated she wanted to amend it and believed it should be tabled. Council deferred action until a further meeting.
Agenda: 2k, 6. Motions: M4. Speakers: Mayor Pilon, Planner Stockman, Rainville.
Recycling Center improvements and operations
Council approved up to $42,000 for Recycling Center improvements based on the North Country Construction quote, then approved up to $10,000 in SCORE Grant-funded spending for a new 30-yard rolloff. The discussion also identified a $495 delivery charge, a $9,150 total, more than $1,100 in anticipated tax savings, and $1,000 from selling the old rolloff back into the recycling account. Council also voted to close the Recycling Center Thursday through Saturday of Christmas week.
Agenda: 8a, 8b, 8d. Motions: M5, M6, M9. Speakers: Mayor Pilon, Council Member Rainville, Council Member Greenberg, Blake, Alders.
2021 audit and financial-assistance proposals
The auditor item was moved from consent to Council business. Council selected Mike Pofahl to complete the 2021 city audit for a cost not to exceed $8,950 and also voted to schedule a special meeting to consider proposals for financial assistance once the Ehlers proposal and a staff report were ready.
Agenda: 2j, 8c. Motions: M7, M8. Speakers: Council Member Rainville, Council Member Greenberg, Blake.
10 motions on the record. Split votes are highlighted.
M1MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO APPROVE THE AMEND CONSENT AGENDA ITEMS 2A, 2B, 2C, 2D, 2E, 2F, 2G, 21 AND 2M.
moved by Council Member Rainville, seconded by Alders
MOTION CARRIED FOUR AYES.
M2MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BLAKE TO AUTHORIZE UP TO $40,000 PLUS 10% FOR ACQUSITION OF THE VEHICLE.
moved by Council Member Rainville, seconded by Blake
MOTION CARRIED. 4 AYES.
M3MOTION BY COUNCIL MEMBER ALDERS, SECONDED BY RAINVILLE TO APPROVE THE HIRING OF THESE CANDIDATES' CONTINGENT UPON THEIR PRE-EMPLOYMENT SCREENING.
moved by Council Member Alders, seconded by Rainville
MOTION CARRIED. 4 AYES.
M4MOTION BY MAYOR PILON, SECONDED BY RAINVILLE TO DEFER ACTION ON THIS AGENDA ITEM UNTIL A FURTHER MEETING.
moved by Mayor Pilon, seconded by Rainville
MOTION CARRIED. FIVE AYES.
M5MOTION BY COUNCIL MEMBER BLAKE, SECONDED BY GREENBERG TO APPROVE THE EXPENDITURE OF UP TO $42,000 IN ACCORDANCE WITH THE QUOTE PROVIDED IN THE PACKET.
moved by Council Member Blake, seconded by Greenberg
MOTION CARRIED. FIVE AYES.
M6MOTION BY COUNCIL MEMBER GREENBERG, SECONDED BY BLAKE TO APPROVE THE PURCHASE UP TO $10,000 USING THE SCORE GRANT TO PURCHASE THE NEW ROLLOFF.
moved by Council Member Greenberg, seconded by Blake
MOTION CARRIED. FIVE AYES.
M7MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY GREENBERG TO SELECT MIKE POFAHL TO COMPLETE THE 2021 CITY AUDIT AT A COST NOT TO EXCEED $8,950.00.
moved by Council Member Rainville, seconded by Greenberg
MOTION CARRIED. FIVE AYES.
M8MOTION MADE BY COUNCIL MEMBER RAINVILLE, SECONDED BY BLAKE TO SCHEDULE A SPECAL MEETING OF THE CITY COUNCIL N A TIMELY WAY TO CONSIDER PROPSALS FOR FINANCIL ASSISTANCE.
moved by Council Member Rainville, seconded by Blake
MOTIN CARRIED. FIVE AYES.
M9MOTION BY GREENBERG, SECONDED BY ALDERS TO CLOSE THE RECYCLING CENTER THURSDAY, FRIDAY, AND SATURDAY OF CHRISTMAS WEEK.
moved by Greenberg, seconded by Alders
MOTION CARRIED. 5 AYES.
M10MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BLAKE TO ADJOURN.
moved by Council Member Rainville, seconded by Blake
Meeting adjourned at 7:40 pm.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
Fire duty officer vehicle purchase authorization
Authorization for acquisition of a fire duty officer vehicle, stated as up to $40,000 plus 10%.
expenditure · Fire Department · FY 2021
$40,000
outflow
Recycling Center improvement project
Recycling Center improvement project expenditure approved in accordance with the quote in the packet.
expenditure · Recycling Center · FY 2021
$42,000
outflow
SCORE Grant availability for Recycling Center roll off
SCORE Grant amount available for items increasing Recycling Center productivity.
grant · SCORE Grant · FY 2021
$10,000
inflow
New rolloff purchase authorization
Purchase of a new rolloff approved up to $10,000 using the SCORE Grant.
expenditure · Recycling Center · FY 2021
$10,000
outflow
Estimated tax savings on rolloff
Expected tax savings from treating the rolloff purchase as not subject to tax.
other · Recycling Center · FY 2021
$1,100
unknown
Rolloff delivery charge
Delivery charge for the rolloff container.
expenditure · Recycling Center · FY 2021
$495
outflow
Rolloff total cost
Total cost for the rolloff after delivery, as stated during the Recycling Center rolloff discussion.
expenditure · Recycling Center · FY 2021
$9,150
outflow
Sale of old rolloff
Sale proceeds from the old rolloff to go back into the recycling account.
revenue · Recycling Center · FY 2021
$1,000
inflow
2021 city audit by Mike Pofahl
Cost not to exceed for Mike Pofahl to complete the 2021 city audit.
audit · Audit · FY 2021
$8,950
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
Bar None has reached a settlement with the Department of Human Services on the investigation and the findings that were made last year.
What this is about
Bar None Department of Human Services investigation and prior-year findings.
The records searched contain only a partial match. In the April 28, 2026 packet, Bar None is discussed in connection with VOA Minnesota’s application materials and its Minnesota Department of Human Services license. Those materials state that VOA is licensed by DHS to operate a children’s residential facility at the Bar None campus under License No. 1036848, with a licensed capacity of 40 residents, and that the license was last renewed or updated on January 1, 2026. The records provided do not include the DHS investigation findings from the prior year or any settlement agreement between Bar None/VOA and DHS. They also do not show a prior council decision or vote specifically about that DHS investigation or settlement. Other recent records, including the April 14, 2026 meeting minutes, discuss sheriff’s calls for service at Bar None, but not the DHS investigation or settlement.
They were able to negotiate with DHS - it seems they were able to lift the two-year conditional license on the omagon program as well as amend some of the other issues in the original report.
What this is about
Prior conditional-license status and earlier report issues for Bar None's program.
The records show a partial match. In the April 28, 2026 meeting packet, Bar None’s application materials stated that the property was currently licensed by the Minnesota Department of Human Services as a Children’s Residential Facility under License No. 1036848, with an initial effective date of July 1, 2005 and a last renewal or update on January 1, 2026. The packet listed the facility as licensed for 40 residents, including “Bar None Omegon South” with capacity for 10 residents ages 12–17. However, the records I searched do not include a DHS document or council record showing that a two-year conditional license for the Omegon program was lifted, nor do they show the details of any negotiated amendments to issues in an original DHS report. Other nearby records, including the January 13, February 10, and March 10, 2026 packets, contain law-enforcement statistics and incident listings for Bar None, but not a formal DHS licensing decision matching that recollection.
Rainville indicated that the city council appointed she and Council Member Greenberg to collaborate with staff and a local vendor to determine the most appropriate improvements to be made to the recycling center and work with staff to receive a proposal.
— Rainville
What this is about
Earlier Council appointment of a subcommittee to work on Recycling Center improvements.
The records searched do not contain a prior Council action appointing Council Member Rainville and Council Member Greenberg as a subcommittee to work with staff and a local vendor on Recycling Center improvements or to obtain a proposal. The closest related records are from the March 10, 2026 meeting, when Council received and filed a first-quarter Recycling Center update. That packet refers to “Recycling Liaison Mary Rainville” and says staff began providing quarterly Recycling Center updates after conversations with Rainville and the City Clerk. The same update summarized several 2025 actions, including Resolution 2025-102 approving a $15,972 annual ongoing subsidy for the Recycling Center, Resolution 2025-77 changing the fluorescent bulb recycling vendor, and Resolution 2025-78 changing the tire recycling vendor and adjusting resident tire fees. No formal vote appointing Rainville and Greenberg for the improvement/proposal work appears in the search results provided.
The staff solicited two three-year audit proposals last fall.
What this is about
Audit proposals solicited during the prior fall for future city audit services.
The records I searched do not contain a prior council decision or agenda item matching the recollection that staff solicited two three-year proposals for future city audit services last fall. The search results do show audit-related materials in the May 12, 2026 packet, including auditor responsibilities and internal-control reporting for the City’s financial audit, but those are audit report/engagement materials rather than a solicitation or selection of proposals. One April 9, 2024 result refers to an insurance/risk-management “audit,” which appears unrelated to financial audit services.
The subcommittee asl solicited a one-year proposal from Mike Pofahl who has completed the city audits for years.
What this is about
Mike Pofahl's prior history completing city audits.
The records I searched do not contain a prior decision or discussion confirming Mike Pofahl’s history completing the city’s audits, nor do they show the subcommittee soliciting a one-year audit proposal from him. The search results that did come up appear to be for a different “Mike” — Mike Humpal of South Central Service Cooperative — in connection with interim city administrator wages and administrator recruitment in 2025, not city audit services.
#### Introduction VOA, MN is a nonprofit corporation engaged in the provision of health and human services with a 129-year history serving individuals, families, and communities. VOA, MN's mission is
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<!-- PageBreak --> MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE, TO APPROVE THE CONSENT AGENDA AS AMENDED. 5 AYES. MOTION CARRIED. ## 4. Meet the Deputies with the Anoka Count
WRIGHT HENNEPIN SECURITY <table> <tr> <th>MEMORIAL PARK PAVILION AND 2 BATHROOMS</th> <th></th> </tr> <tr> <td>Feature</td> <td>Wright Hennepin</td> </tr> <tr> <td>Equipment Upfront Cost</td> <td>$4,6
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