Agenda spine

4 items as recorded in the packet and minutes.

1. 1Call to Order, Roll Call, Approve Agenda

   Call to Order, Roll Call, and Approve Agenda.

   The agenda was approved as amended.

   • agenda approval

   Approved
   p. 1↗Meeting City Council Work Session — Agenda (2024-08-15)1\. Call to Order . Roll Call · Approve Agendap. 1↗Meeting City Council Work Session — Minutes (2024-08-15)Mayor Pilon called the session to order at 6:04 p.m. Roll call by Administrator Lehner. Present: Mayor Pilon, Council Members Rainville, Breyen, Fladebo. Absent: Council Member Alders.p. 1↗Meeting City Council Work Session — Minutes (2024-08-15)MOTION BY MAYOR PILON, 2ND BY CM FLADEBO TO APPROVE THE AGENDA AS AMENDED. 4 AYES. MOTION CARRIED.

2. 2Staffing Discussion

   Staffing discussion added to the amended agenda regarding City Office and Recycling Center hours.

   Council approved revised public hours for the City Office and Recycling Center, with two council members volunteering at the Recycling Center on alternating Saturdays.

   • staffing
   • office hours
   • recycling center

   Approved
   p. 1↗Meeting City Council Work Session — Minutes (2024-08-15)Add to Agenda: RCA discussing options for office and recycling center staffing and move code compliance discussion to Tuesday.p. 1↗Meeting City Council Work Session — Minutes (2024-08-15)## 2. Staffing Discussion Discussion about being short-staffed and options to cover hours.

3. 32nd 2025 Budget Discussion

   Second discussion of the 2025 budget.

   The minutes record discussion of the preliminary budget and a motion to increase liquor licenses and hold a public hearing, but no final budget or levy adoption at this work session.

   • 2025 budget
   • liquor license fees
   • levy
   • staff compensation

   Discussion only
   p. 1↗Meeting City Council Work Session — Agenda (2024-08-15)2\. 2nd 2025 Budget Discussionp. 1↗Meeting City Council Work Session — Minutes (2024-08-15)## 3. 2025 PRELIMINARY BUDGET DISCUSSIONS Discussion regarding what changes can be made to reduce the 2025 Preliminary Budget. Reminder \- need public hearing for Liquor License increase. Fire Chief is the largest new expense. Much discussion regarding staff retainment, COLA and Merit increase (make one lump sum and h…

4. 4Adjourn

   Adjournment.

   The meeting adjourned at 9:03 p.m.

   • adjournment

   Approved
   p. 1↗Meeting City Council Work Session — Agenda (2024-08-15)3\. Adjournp. 2↗Meeting City Council Work Session — Minutes (2024-08-15)MOTION BY COUNCIL MEMBER BREYEN TO ADJOURN. The meeting was adjourned at 9:03 p.m.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• City Office and Recycling Center staffing and hours

  Because the city was short-staffed, Council added a staffing item to the agenda and approved closing the City Office and Recycling Center to the public on Wednesdays and Fridays. The office will be open to the public Monday, Tuesday, and Thursday from 10:00 a.m. to 5:00 p.m.; the Recycling Center will be open Tuesday and Thursday from 11:00 a.m. to 5:00 p.m. and every Saturday, with Council Members Breyen and Rainville volunteering every other Saturday.

  Agenda: 2. Motions: M2. Speakers: CM Rainville, CM Fladebo, Breyen, Mayor Pilon.

• 2025 preliminary budget and liquor license increase

  Council discussed ways to reduce the 2025 preliminary budget, including the proposed levy increase, use of fund balance, staffing changes, the Fire Chief cost, staff retention, COLA and merit increases, Transportation Aid, revenues, and expenditures. Council also passed a motion to increase liquor licenses and hold the required public hearing; no final preliminary budget or levy adoption is recorded in these minutes.

  Agenda: 3. Motions: M3. Speakers: Mayor Pilon, CM Fladebo, Finance Consultant Lori Yager, Deputy Clerk Johnson, Administrator Lehner.

• Capital improvement and equipment replacement planning

  The packet included updated capital improvement and equipment replacement plans for Council review, reflecting prior work-session changes such as reducing future road projects to a maximum of $500,000 per year, removing future park capital improvements, including a 2025 cold storage building, and planning several equipment replacements. The minutes do not record a separate vote adopting these plans at this meeting.

  Agenda: 3. Speakers: Finance Consultant Lori Yager.

• Meeting procedure

  Mayor Pilon called the work session to order at 6:04 p.m.; roll call showed Alders absent and the other four council members present. Council approved the amended agenda, and the meeting adjourned at 9:03 p.m.

  Agenda: 1, 4. Motions: M1, M4. Speakers: Mayor Pilon, CM Fladebo, Council Member Breyen, Administrator Lehner.

Motions and votes

4 motions on the record. Split votes are highlighted.

• M1MOTION BY MAYOR PILON, 2ND BY CM FLADEBO TO APPROVE THE AGENDA AS AMENDED.

  moved by Mayor Pilon, seconded by CM Fladebo

  Passed

  • YMayor Pilon
  • YRainville
  • YBreyen
  • YFladebo
  • ·Alders

  p. 1↗Meeting City Council Work Session — Minutes (2024-08-15)MOTION BY MAYOR PILON, 2ND BY CM FLADEBO TO APPROVE THE AGENDA AS AMENDED. 4 AYES. MOTION CARRIED.p. 1↗Meeting City Council Work Session — Minutes (2024-08-15)Present: Mayor Pilon, Council Members Rainville, Breyen, Fladebo. Absent: Council Member Alders.

• M2MOTION BY CM RAINVILLE, SECONDED BY CM FLADEBO TO CLOSE THE CITY OFFICE TO THE PUBLIC AND RECYCLING CENTER WEDNESDAY'S AND FRIDAY'S. CITY OFFICE OPEN TO PUBLIC 10:00AM - 5:00PM MONDAY, TUESDAY, THURSDAY. (ADMINISTRATOR TO MANAGE LUNCH BREAKS) - RECYCLING CENTER OPEN TUESDAY, THURSDAY BY STAFF 11:00AM - 5:00PM AND OPEN EVERY SATURDAY WITH COUNCIL MEMBERS BREYEN AND RAINVILLE HELPING STAFF BY VOLUNTEERING AT THE RECYCLING CENTER EVERY OTHER SATURDAY EFFECTIVE IMMEDIATELY.

  moved by CM Rainville, seconded by CM Fladebo

  PassedSplit vote

  • YRAINVILLE
  • YBREYEN
  • YFLADEBO
  • NMAYOR PILON
  • ·Alders

  p. 1↗Meeting City Council Work Session — Minutes (2024-08-15)MOTION BY CM RAINVILLE, SECONDED BY CM FLADEBO TO CLOSE THE CITY OFFICE TO THE PUBLIC AND RECYCLING CENTER WEDNESDAY'S AND FRIDAY'S. CITY OFFICE OPEN TO PUBLIC 10:00AM - 5:00PM MONDAY, TUESDAY, THURSDAY. (ADMINISTRATOR TO MANAGE LUNCH BREAKS) - RECYCLING CENTER OPEN TUESDAY, THURSDAY BY STAFF 11:00AM - 5:00PM AND OPEN …p. 1↗Meeting City Council Work Session — Minutes (2024-08-15)Present: Mayor Pilon, Council Members Rainville, Breyen, Fladebo. Absent: Council Member Alders.

• M3MOTION BY MAYOR PILON, SECONDED BY CM FLADEBO TO INCREASE THE LIQUOR LICENSES AND HOLD PUBLIC HEARING.

  moved by Mayor Pilon, seconded by CM Fladebo

  Passed

  • YMayor Pilon
  • YRainville
  • YBreyen
  • YFladebo
  • ·Alders

  p. 2↗Meeting City Council Work Session — Minutes (2024-08-15)MOTION BY MAYOR PILON, SECONDED BY CM FLADEBO TO INCREASE THE LIQUOR LICENSES AND HOLD PUBLIC HEARING. 4 AYES. MOTION CARRIED.p. 1↗Meeting City Council Work Session — Minutes (2024-08-15)Present: Mayor Pilon, Council Members Rainville, Breyen, Fladebo. Absent: Council Member Alders.

• M4MOTION BY COUNCIL MEMBER BREYEN TO ADJOURN.

  moved by Council Member Breyen

  Passed

  p. 2↗Meeting City Council Work Session — Minutes (2024-08-15)MOTION BY COUNCIL MEMBER BREYEN TO ADJOURN. The meeting was adjourned at 9:03 p.m.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• F1

  Staff memo states staff proposed a levy increase of $360,580, described as 18.62%.

  levy · Proposed 2025 levy increase · FY 2025

  $360,580

  inflow

  Council approval status: not yet on record.

  p. 30↗Meeting City Council Work Session — Agenda Packet (2024-08-15)As a result of this discussion staff is proposing an increase in the levy of $360,580 or 18.62% and a continued use of general fund balance of ($75,400).

• F2

  Staff memo proposed continued use of general fund balance.

  budget · Use of general fund balance · FY 2025

  $75,400

  inflow

  Council approval status: not yet on record.

  p. 30↗Meeting City Council Work Session — Agenda Packet (2024-08-15)As a result of this discussion staff is proposing an increase in the levy of $360,580 or 18.62% and a continued use of general fund balance of ($75,400).

• F3

  Staff suggestion to use gambling contributions to offset the Sheriff contract.

  transfer · Gambling contributions transfer to offset Sheriff contract · FY 2025

  $50,000

  transfer

  Council approval status: not yet on record.

  p. 30↗Meeting City Council Work Session — Agenda Packet (2024-08-15)1\. Continue to utilize $50,000 of gambling contributions to offset the Sheriff contract with a transfer from the gambling contribution fund into the general fund.

• F4

  Staff memo states the general fund levy increase is $340,580.

  levy · General fund levy increase · FY 2025

  $340,580

  inflow

  Council approval status: not yet on record.

  p. 30↗Meeting City Council Work Session — Agenda Packet (2024-08-15)2\. General fund levy increase is 20% or $340,580. The total proposed levy increase is 18.62% which includes a $20,000 increase in the debt service levy.

• F5

  Staff memo states the total proposed levy increase includes a $20,000 debt service levy increase.

  debt_service · Debt service levy increase · FY 2025

  $20,000

  inflow

  Council approval status: not yet on record.

  p. 30↗Meeting City Council Work Session — Agenda Packet (2024-08-15)2\. General fund levy increase is 20% or $340,580. The total proposed levy increase is 18.62% which includes a $20,000 increase in the debt service levy.

• F6

  Staff memo lists the net increase for a new full-time Fire Chief and eliminating the St. Francis contract.

  salary · New full-time Fire Chief net increase · FY 2025

  $56,125

  outflow

  Council approval status: not yet on record.

  p. 30↗Meeting City Council Work Session — Agenda Packet (2024-08-15)3\. New full-time Fire Chief, eliminate contract with St. Francis. Net increase = $56,125

• F7

  Staff memo lists the net increase for changing a full-time deputy administration clerk to Finance Manager and reducing or eliminating finance consultant work.

  salary · Finance Manager staffing change net increase · FY 2025

  $7,386

  outflow

  Council approval status: not yet on record.

  p. 30↗Meeting City Council Work Session — Agenda Packet (2024-08-15)4\. Change full-time deputy administration clerk to Finance Manager, Reduce/eliminate finance consultant. Net increase $7,386

• F8

  Staff memo lists the net increase for eliminating a full-time administrative assistant, continuing two part-time staff, and reducing recycling time allocation.

  salary · Administrative assistant and recycling staffing change net increase · FY 2025

  $12,807

  outflow

  Council approval status: not yet on record.

  p. 30↗Meeting City Council Work Session — Agenda Packet (2024-08-15)5\. Eliminate Full-time Admin. Assistant and continue with 2 part-time staff. Reduce time to recycling to 25% vs 50% in 2024. Net increase $12,807

• F9

  Staff memo lists a 2.5% merit increase with a net amount of $14,200.

  salary · Merit increase · FY 2025

  $14,200

  outflow

  Council approval status: not yet on record.

  p. 30↗Meeting City Council Work Session — Agenda Packet (2024-08-15)6\. 2.5% Merit increase based on 2024 wages. Net merit $14,200

• F10

  Staff memo lists a 3% COLA with a net increase of $16,701.

  salary · COLA increase · FY 2025

  $16,701

  outflow

  Council approval status: not yet on record.

  p. 30↗Meeting City Council Work Session — Agenda Packet (2024-08-15)7\. 3% COLA based on 2024 wages. Net increase $16,701.

• F11

  Staff memo recommends a transfer to the turnout gear fund.

  transfer · Transfer to turnout gear fund · FY 2025

  $7,500

  transfer

  Council approval status: not yet on record.

  p. 30↗Meeting City Council Work Session — Agenda Packet (2024-08-15)9\. Transfer $7,500 to turnout gear fund.

• F12

  2025 General Fund Budget Summary lists property tax revenue.

  revenue · General fund property tax revenue · FY 2025

  $2,043,485

  inflow

  Council approval status: not yet on record.

  p. 43↗Meeting City Council Work Session — Agenda Packet (2024-08-15)PROPERTY TAX</td> <td>$ 1,663,334</td> <td>1,676,808</td> <td>1,702,905</td> <td>2,043,485</td> <td>20.0%</td>

• F13

  2025 General Fund Budget Summary lists total revenues.

  budget · General fund total revenues · FY 2025

  $2,627,455

  inflow

  Council approval status: not yet on record.

  p. 43↗Meeting City Council Work Session — Agenda Packet (2024-08-15)TOTAL REVENUES</td> <td>2,259,193</td> <td>2,249,223</td> <td>2,455,240</td> <td>2,627,455</td> <td>7.0%</td>

• F14

  2025 General Fund Budget Summary lists salaries and benefits.

  salary · Salaries and benefits · FY 2025

  $1,061,140

  outflow

  Council approval status: not yet on record.

  p. 43↗Meeting City Council Work Session — Agenda Packet (2024-08-15)SALARIES AND BENEFITS</td> <td>628,792</td> <td>783,300</td> <td>921,485</td> <td>1,061,140</td> <td>15.2%</td>

• F15

  2025 General Fund Budget Summary lists law enforcement contract amount.

  contract · Law enforcement contract · FY 2025

  $490,795

  outflow

  Council approval status: not yet on record.

  p. 43↗Meeting City Council Work Session — Agenda Packet (2024-08-15)LAW ENFORCEMENT CONTRACT</td> <td>408,089</td> <td>465,545</td> <td>465,545</td> <td>490,795</td> <td>5.4%</td>

• F16

  2025 General Fund Budget Summary lists building inspector cost.

  contract · Building inspector · FY 2025

  $120,000

  outflow

  Council approval status: not yet on record.

  p. 43↗Meeting City Council Work Session — Agenda Packet (2024-08-15)BUILDING INSPECTOR</td> <td>118,905</td> <td>111,720</td> <td>118,000</td> <td>120,000</td> <td>1.7%</td>

• F17

  2025 General Fund Budget Summary lists legal cost.

  contract · Legal · FY 2025

  $90,000

  outflow

  Council approval status: not yet on record.

  p. 43↗Meeting City Council Work Session — Agenda Packet (2024-08-15)LEGAL</td> <td>80,367</td> <td>86,210</td> <td>80,000</td> <td>90,000</td> <td>12.5%</td>

• F18

  2025 General Fund Budget Summary lists total expenditures.

  budget · General fund total expenditures before financing uses · FY 2025

  $2,619,955

  outflow

  Council approval status: not yet on record.

  p. 43↗Meeting City Council Work Session — Agenda Packet (2024-08-15)TOTAL EXPENDITURES</td> <td>2,092,813</td> <td>2,235,723</td> <td>2,441,740</td> <td>2,619,955</td> <td>7.3%</td>

• F19

  2025 General Fund Budget Summary lists total expenditures and uses.

  budget · General fund total expenditures and uses · FY 2025

  $2,627,455

  outflow

  Council approval status: not yet on record.

  p. 43↗Meeting City Council Work Session — Agenda Packet (2024-08-15)TOTAL EXPENDITURES &amp; USES</td> <td>2,259,193</td> <td>2,249,223</td> <td>2,455,240</td> <td>2,627,455</td> <td>7.0%</td>

• F20

  CIP memo says future road projects were adjusted to a maximum of $500,000 per year.

  capital_project · Road improvement future project cap

  $500,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Road Improvement fund, adjusted future projects to a maximum of $500,000 per year.

• F21

  CIP project budget impact for Ford Brook Estates in 2025.

  capital_project · Ford Brook Estates road improvement · FY 2025

  $380,400

  outflow

  Council approval status: not yet on record.

  p. 10↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Project Name:</td> <td>Ford Brook Estates (Erkium)</td> </tr> <tr> <td>Project Year:</td> <td>2025</td>p. 10↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $380,400, includes 5% for construction cost increase.

• F22

  CIP project budget impact for Sun Land Acres 2nd Addition in 2026.

  capital_project · Sun Land Acres 2nd Addition road improvement · FY 2026

  $436,200

  outflow

  Council approval status: not yet on record.

  p. 11↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Project Name:</td> <td>Sun Land Acres 2nd Addition (Tiger St. NW)</td> </tr> <tr> <td>Project Year:</td> <td>2026</td>p. 11↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $436,200, includes 5% for construction cost increase.

• F23

  CIP project budget impact for Burns Country Estates in 2027.

  capital_project · Burns Country Estates road improvement · FY 2027

  $356,700

  outflow

  Council approval status: not yet on record.

  p. 12↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Project Name:</td> <td>Burns Country Estates (194th LN NW)</td> </tr> <tr> <td>Project Year:</td> <td>2027</td>p. 12↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $356,700, includes 5% for construction cost increase.

• F24

  CIP project budget impact for Shiloh Creek in 2028.

  capital_project · Shiloh Creek road improvement · FY 2028

  $300,500

  outflow

  Council approval status: not yet on record.

  p. 13↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Project Name:</td> <td>Shiloh Creek (Krypton St. NW)</td> </tr> <tr> <td>Project Year:</td> <td>2028</td>p. 13↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $300,500, includes 5% for construction cost increase.

• F25

  CIP project budget impact for Engren's Addition in 2029.

  capital_project · Engren's Addition road improvement · FY 2029

  $323,600

  outflow

  Council approval status: not yet on record.

  p. 14↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Project Name:</td> <td>Engren's Addition (Lithium St. NW)</td> </tr> <tr> <td>Project Year:</td> <td>2029</td>p. 14↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $323,600, includes 5% for construction cost increase.

• F26

  CIP project budget impact for a 40' x 60' cold storage building in 2025.

  capital_project · Cold storage building · FY 2025

  $120,000

  outflow

  Council approval status: not yet on record.

  p. 18↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Project Name:</td> <td>Cold Storage Building 40' X 60'</td> </tr> <tr> <td>Construction Year:</td> <td>2025</td>p. 18↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $120,000

• F27

  Equipment plan budget impact for network computers.

  capital_project · Network computers · FY 2027

  $13,500

  outflow

  Council approval status: not yet on record.

  p. 20↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Equipment : Network computers Replacement/New Year: 2027p. 20↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $13,500

• F28

  Equipment plan budget impact for financial software.

  capital_project · Financial software · FY 2028

  $40,000

  outflow

  Council approval status: not yet on record.

  p. 21↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Equipment : Financial Software Replacement/New Year: 2028p. 21↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $40,000

• F29

  Equipment plan budget impact for Tool Cat/BobCat replacement.

  capital_project · Tool Cat/BobCat · FY 2026

  $90,000

  outflow

  Council approval status: not yet on record.

  p. 22↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Equipment : Tool Cat/BobCat <table> <tr> <td>Replacement/New Year:</td> <td>2026</td>p. 22↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $90,000

• F30

  Equipment plan budget impact for Sterling dump truck replacement.

  capital_project · Sterling dump truck · FY 2027

  $375,700

  outflow

  Council approval status: not yet on record.

  p. 23↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Equipment : Sterling dump truck (2007) Replacement/New Year: 2027p. 23↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $375,700

• F31

  Equipment plan budget impact for tri-axle trailer replacement.

  capital_project · Tri-axle trailer · FY 2028

  $45,000

  outflow

  Council approval status: not yet on record.

  p. 24↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Equipment : Tri-axle trailer (1987) Replacement/New Year: 2028p. 24↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $45,000

• F32

  Equipment plan budget impact for Skid Loader CAT 279B replacement.

  capital_project · Skid Loader CAT 279B · FY 2029

  $75,000

  outflow

  Council approval status: not yet on record.

  p. 25↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Equipment : Skid Loader CAT 279B (2019) Replacement/New Year: 2029p. 25↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $75,000

• F33

  Equipment plan budget impact for turnout gear.

  capital_project · Turnout gear annual replacement

  $7,500

  outflow

  Council approval status: not yet on record.

  p. 26↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Equipment : Turnout Gear Replacement/New Year: Annuallyp. 26↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $7,500

• F34

  Equipment plan budget impact for Grass 1 replacement.

  capital_project · Grass 1 fire vehicle · FY 2028

  $125,000

  outflow

  Council approval status: not yet on record.

  p. 27↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Equipment : Grass 1 (2008) Replacement/New Year: 2028p. 27↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $125,000

• F35

  Equipment plan budget impact for portable radios.

  capital_project · Portable radios · FY 2029

  $96,000

  outflow

  Council approval status: not yet on record.

  p. 28↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Equipment : Portable Radios (2017) Replacement/New Year: 2029p. 28↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Budget Impact/Other: $96,000

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• The City of Nowthen met on May 6th and July 29th to discuss the capital improvement plan (CIP) and an equipment replacement plan (ERP). At that meeting several items were discussed and changed. Staff, the mayor and the consultant also met once in March to discuss the current capital and equipment replacement plans for the next five years.

  — Lori Yager

  What this is about
  Prior Council and staff discussions of the capital improvement and equipment replacement plans from May 6, July 29, and March 2024.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-08-15)The City of Nowthen met on May 6th and July 29th to discuss the capital improvement plan (CIP) and an equipment replacement plan (ERP). At that meeting several items were discussed and changed. Staff, the mayor and the consultant also met once in March to discuss the current capital and equipment replacement plans for …

  Related history

  The records I searched do not contain a prior decision or meeting record matching this recollection about May 6, July 29, or March 2024 discussions of the capital improvement plan (CIP) and equipment replacement plan (ERP). The search results returned unrelated 2026 packet materials, including fee schedules, legal/prosecution service agreements, police reports, and Farmers Market support, but nothing documenting the 2024 CIP/ERP meetings or any changes made at those meetings.

  • ·Mar 10, 2026<!-- PageBreak --> <!-- PageNumber="326" --> 1\. The City regularly receives inquiries from property owners, real estate
  • ·Mar 10, 2026<!-- PageBreak --> <!-- PageNumber="307" --> # CITY OF NOWTHEN ANOKA COUNTY STATE OF MINNESOTA # ORDINANCE NO. 2026-XX #
  • ·Mar 10, 2026<!-- PageBreak --> <!-- PageNumber="327" --> D. Preapplication Complex Project Review and Environmental Review. If (i) b
  • ·Apr 14, 2026CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowth
  • ·May 12, 2026CITY OF NOWTHEN </figure> Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 ## RESOLUT

• The changes from the July 29th meeting have been implemented to the CIP and ERP they include:

  — Lori Yager

  What this is about
  Changes made after the July 29 budget/CIP discussion.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-08-15)The changes from the July 29th meeting have been implemented to the CIP and ERP they include:

  Related history

  The records I searched do not contain a prior July 29 budget or CIP/ERP meeting discussion matching this recollection, and they do not show a formal vote or specific list of CIP/ERP changes from July 29. The only budget-related item in the results is an April 14, 2026 email exchange about possible employee wage step increases and their projected budget impact, but that does not appear to be the July 29 CIP/ERP discussion Lori Yager was referencing.

  • ·May 12, 2026<!-- PageBreak --> <!-- PageNumber="83" --> ## City of Nowthen Table of Contents <table> <tr> <td>Elected Officials and
  • ·May 12, 2026### 2024 Changes #### Changes in Actuarial Assumptions · Rates of merit and seniority were adjusted, resulting in slight
  • ·Apr 14, 2026Natalie Johnson Subject: Step Increases After conversations with Lori today, it is her opinion that we should hold off o
  • ·May 12, 2026#### General Employees Plan Benefits General Employees Plan requires three years of service to vest. Benefits are based
  • ·May 12, 2026#### Changes in Plan Provisions · The augmentation adjustment in early retirement factors is eliminated over a five-year

• NOT ADDRESSED AT 52 July 29 th Mtg.

  — Natalie Johnson

  What this is about
  Budget questions that were not addressed at the July 29 meeting.

  p. 52↗Meeting City Council Work Session — Agenda Packet (2024-08-15)NOT ADDRESSED AT 52 July 29 th Mtg.

  Related history

  The records I searched do not contain a specific July 29 meeting record or a list of budget questions marked “not addressed” at that meeting. The closest match is the January 13, 2026 packet, which says that the City Council held four meetings between July and November to discuss and plan the 2026 budget, but it does not identify a July 29 meeting or any unanswered questions from that date. At the January 13, 2026 meeting, Financial Consultant Yager presented the 2026 budget and levy proposal, noting a final levy of $2,332,787 and an $8,645 reduction from the amount shown on Truth in Taxation notices. The records provided do not show a formal prior decision specifically tied to unresolved July 29 budget questions.

  • ·Apr 14, 2026### TITLE OF ISSUE: Approval of Resolution 2026-XX Amending 2025 Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The Cit
  • ·Jan 13, 2026### TITLE OF ISSUE: Resolution Amending 2025 Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The City of Nowthen is a Pl
  • ·Apr 14, 2026Natalie Johnson Subject: Step Increases After conversations with Lori today, it is her opinion that we should hold off o
  • ·May 12, 2026### General Fund Budgetary Highlights Actual revenues were $31,569 under budget and expenditures were $103,155 under bud
  • ·Jan 13, 2026<!-- PageBreak --> <!-- PageNumber="103" --> This page was left intentionally blank. <!-- PageBreak --> <!-- PageNumber=

• What was our operational increase last year? 8.3% 2024 - 7% for 2025 with Levy increase.

  — Natalie Johnson

  What this is about
  Question about the prior year's operational increase for comparison to the 2025 budget.

  p. 52↗Meeting City Council Work Session — Agenda Packet (2024-08-15)What was our operational increase last year? 8.3% 2024 - 7% for 2025 with Levy increase.

  Related history

  The records searched do not contain a prior 2024 or 2025 budget discussion that directly states an “operational increase” of 8.3% for 2024 or 7% for 2025, nor a formal vote tied to those percentages. The closest related records are later financial materials. In the May 12, 2026 meeting packet, the audit materials show total General Fund revenues increased from $2,293,339 in 2024 to $2,311,596 in 2025, a 0.80% increase, while taxes and special assessments increased by $174,734 due to new assessments and an increase in the tax levy. The same packet notes the City’s 2026 tax levy would increase to $2,332,787, a 9.55% increase, primarily for debt service. At the January 13, 2026 meeting, the 2026 budget presentation similarly described the proposed final levy of $2,332,787, with the general fund operating levy increasing by $17,515 and the debt levy increasing by $185,906.

  • ·Jan 13, 2026### 3. PUBLIC HEARING ON BUDGET AND PROPERTY TAXES Financial Consultant Yager presented the 2026 budget and levy proposa
  • ·May 12, 2026## General Fund - Revenues The graphs below and on the following page represent the General Fund revenues by source. Ove
  • ·Jan 13, 2026<!-- PageBreak --> <!-- PageNumber="95" --> <table> <tr> <th>THEFTS</th> <th colspan="4"></th> <th></th> <th></th> <th><
  • ·Apr 14, 2026<!-- PageBreak --> <!-- PageNumber="62" --> ## Calcium Chloride <table> <tr> <th>Gravel Street</th> <th>GIS MAP FT</th>
  • ·Jan 13, 2026<!-- PageBreak --> <!-- PageNumber="72" --> # Future Debt Service needs <table> <tr> <th></th> <th>Levy 2025 Collect 202

• Is the Sheriffs contract complete? (2 CC members asked this question) The contract is attached - which needs to be approved, it will be on the August 20th regulare city council meeting agenda.

  — Natalie Johnson

  What this is about
  Council question about whether the Sheriff contract was complete and its upcoming approval.

  p. 52↗Meeting City Council Work Session — Agenda Packet (2024-08-15)Is the Sheriffs contract complete? (2 CC members asked this question) The contract is attached - which needs to be approved, it will be on the August 20th regulare city council meeting agenda.

  Related history

  The records I searched do not contain a prior council decision approving a Sheriff’s contract or confirming that the contract was complete. The closest matches are routine Sheriff-related items: at the April 14, 2026 meeting, the council received the Anoka County Sheriff’s Department monthly report and “Meet the Deputies” presentation, but the minutes do not show a contract approval or vote on a law enforcement services agreement. The May 12, 2026 packet also includes Sheriff’s Office monthly report materials, but again no formal contract action is shown in the search results. I also do not see an August 20 regular City Council agenda item or minutes in these results confirming that the attached contract was later approved.

  • ·Apr 14, 2026<!-- PageBreak --> MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE, TO APPROVE THE CONSENT AGENDA
  • ·May 12, 2026### a) Monthly Sheriff's Report Lieutenant Cole Bangerter presented the sheriff's office report for March 2026. Deputies
  • ·Jan 13, 2026<!-- PageBreak --> <!-- PageNumber="103" --> This page was left intentionally blank. <!-- PageBreak --> <!-- PageNumber=
  • ·Feb 10, 2026<!-- PageBreak --> <!-- PageHeader="181" --> <!-- PageHeader="BERGLUND, BAUMGARTNER & GLASER, LLC" --> ## CITY & GOVERNM
  • ·Mar 10, 2026Council. Administrative Assistant Stoeckel spoke with Sterling Trophy, which has been used several times within the last

Sources

Every document and recording archived for this meeting.

• Document

  Meeting City Council Work Session — Minutes (2024-08-15)

  Minutes · 2024-08-15

  2 pages

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• Document

  Meeting City Council Work Session — Agenda (2024-08-15)

  Agenda · 2024-08-15

  1 pages

  ↗
• Document

  Meeting City Council Work Session — Agenda Packet (2024-08-15)

  Packet · 2024-08-15

  53 pages

  ↗