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2023-12-12
Minutes
Not posted
The official record of what happened.
Agenda items below are drawn from the packet; outcomes will not appear until minutes are added.
One-line summary
The Council held the Truth in Taxation hearing, adopted the 2024 final levy and budget, approved a consent agenda, approved Mackenzie Hills and an interim use permit with conditions, approved a residence-to-accessory-building conversion, advanced a private-driveway ordinance hearing, and heard public safety, staffing, and building-consultant reports.
21 items as recorded in the packet and minutes.
A1Approve agenda
Call to order, pledge/roll call, and approval of the agenda.
Agenda approved by voice vote in the transcript.
A2Truth in Taxation public hearing; adopt 2024 budget and levy
Truth in Taxation public hearing on the 2024 budget and property tax levy, followed by action on the final levy and budget resolutions.
No public comments were heard in the transcript, and the final levy and budget resolutions carried by voice vote.
A3Public forum
Public forum for speakers not on the agenda.
No one came forward to speak in the transcript.
A4aApprove November 2023 meeting minutes
Consent-calendar approval of prior meeting minutes.
Included in the consent agenda motion that carried by voice vote.
A4bApprove November 27 public hearing and special session minutes
Consent-calendar approval of the November 27, 2023 public hearing and special session minutes.
Included in the consent agenda motion that carried by voice vote.
A4cApprove claims and treasurer's report
Consent-calendar approval of claims and the treasurer's report.
Included in the consent agenda motion that carried by voice vote; no dollar total was stated in the transcript excerpt.
A4dCulvert additional cost between East and West Twin Parkway
Consent-calendar resolution approving additional culvert replacement cost between East and West Twin Parkway.
Included in the consent agenda motion that carried by voice vote; no dollar amount was stated in the transcript excerpt.
A4ePurchase snow plow attachment for Bobcat Toolcat
Consent-calendar approval to purchase a snow plow attachment for the Bobcat Toolcat.
Included in the consent agenda motion that carried by voice vote; no dollar amount was stated in the transcript excerpt.
A4fPurchase and install hockey rink lights
Consent-calendar approval to purchase and install lights for the hockey rink.
Included in the consent agenda motion that carried by voice vote; no dollar amount was stated in the transcript excerpt.
A4gAccept Mine Greenberg resignation
Consent-calendar acceptance of Mine Greenberg's resignation.
Included in the consent agenda motion that carried by voice vote.
A4hTerminate contract with planning company
Consent-calendar acceptance of termination of the contract with the planning company.
Included in the consent agenda motion that carried by voice vote.
A4iHire part-time administrative assistants
Consent-calendar approval of hiring Sue/Sushi and Chris Riley for part-time administrative assistant positions.
Included in the consent agenda motion that carried by voice vote.
A5Mackenzie Hills preliminary plat
Council considered and approved the Mackenzie Hills preliminary plat with conditions and amended findings concerning driveway width within right-of-way.
Approved subject to conditions and amended council findings.
A6Northern Pavement Maintenance interim use permit
Council considered an interim use permit for Northern Pavement Maintenance on St. Francis Boulevard and approved it with conditions, including no leasing and maintenance of screening.
Motion carried; the transcript records ayes and an opposed 'n' but does not identify the opposing voter.
A7Muer residence conversion to accessory building
Council considered a request to convert an existing residence into an accessory building while a new home is built farther back on the property.
Approved by voice vote; the resolution number and address are garbled in the transcript.
A8Ordinance amendment for private driveways in right-of-way
Council discussed a proposed ordinance amendment allowing private driveways within right-of-way, asked legal and engineering questions about future road costs and drainage easements, and directed staff to schedule a public hearing once the questions are answered.
Council did not adopt the ordinance; it approved direction to schedule a public hearing after questions are answered.
A9Fire department report
Fire department report for November 2023.
Report only; no motion recorded in the transcript.
A10Sheriff's Office report
Anoka County Sheriff's Office November 2023 report, including calls for service, Bar None runaways, burglaries, crashes, and an ice-water rescue.
Report only; no motion recorded in the transcript.
A11Introduce new administrative assistants
Administrator introduced newly hired part-time administrative assistants Sue Schmidt and Chris Riley and described how duties would be covered after Mine Greenberg's resignation.
Introductions followed the consent-calendar hiring approval.
A12Holiday potluck announcement
Administrator invited council to the staff holiday potluck.
Announcement only.
A13Building official consultant presentations
Council heard presentations from building-inspection consultant candidates, beginning with Rum River Consultants and its Baseline permitting software, followed by the start of a presentation by the current building official/consultant.
The provided transcript ends during the second presentation, and no final selection motion is available in this bundle.
What this meeting did about specific topics, organized by issue rather than by document.
2024 budget and property tax levy
The Council held the Truth in Taxation public hearing, heard no public comments, reviewed the 2024 levy and budget figures, and approved the final levy and budget resolutions by voice vote.
Agenda: A2. Motions: M2. Speakers: Mayor, Council R, Council Bryan.
Consent agenda
The Council approved the consent agenda in one voice vote, covering prior minutes, claims and treasurer's report, culvert cost approval, Bobcat snow plow attachment, hockey rink lights, Mine Greenberg's resignation, termination of the planning company contract, and hiring of two part-time administrative assistants.
Agenda: A4a, A4b, A4c, A4d, A4e, A4f, A4g, A4h, A4i. Motions: M3. Speakers: Mayor, Council Brian, council member Al.
Mackenzie Hills subdivision and private driveway standards
The Council approved the Mackenzie Hills preliminary plat with conditions and amended findings, then discussed a related ordinance amendment for private driveway construction in right-of-way and directed staff to schedule a public hearing after questions about future road cost responsibility and drainage easements are answered.
Agenda: A5, A8. Motions: M4, M7. Speakers: Planner Stockman, Council R, councilman flatable, Council Brian, Mayor.
Northern Pavement Maintenance interim use permit
The Council reviewed an interim use permit for Northern Pavement Maintenance on St. Francis Boulevard, discussed drainage, accessory buildings, screening from nearby residential uses, hours, equipment, and leasing restrictions, and approved the permit with conditions.
Agenda: A6. Motions: M5. Speakers: Planner Stockman, Mayor, Council Brian, Council R, Council flatal.
Muer residence conversion
The Council approved a request to make an existing house non-livable and use it as an accessory building while a new home is planned farther back on the property, with discussion of removing living components and disconnecting septic service.
Agenda: A7. Motions: M6. Speakers: Planner Stockman, Council R, Council Brian.
November public safety reports
The Council received fire and Sheriff's Office reports for November, including response statistics, a fatal crash, storage-unit burglaries, Bar None runaway calls, and a December ice-water rescue that council members wanted to recognize.
Agenda: A9, A10. Speakers: Mayor, Bill Jacobson, Council members.
City office staffing changes
After accepting Mine Greenberg's resignation and approving the hiring of two part-time administrative assistants on the consent agenda, the administrator introduced Sue Schmidt and Chris Riley and said the city did not plan to replace Mine's separate position because the two hires would take on those duties.
Agenda: A4g, A4i, A11. Motions: M3. Speakers: City administrator, Sue Schmidt, Chris Riley, Council members.
Building official consultant review
The Council heard a detailed presentation from Rum River Consultants about building-code administration, permitting software, code compliance, emergency response, and customer service, then began hearing from the current building official/consultant before the available transcript ended.
Agenda: A13. Speakers: Tery, Andy Sher, AJ, Scott, Council members.
7 motions on the record. Split votes are highlighted.
M1approve the agenda as presented
moved by Council Brian, seconded by Council rainville
Voice vote; motion carried.
M2approval of 20 22371 adopting the final LEL for 2024 and approval of resolution 20272 adopting the budget
moved by council member R, seconded by counc Bryan
Voice vote; motion carried.
M3approve agenda
moved by Council Brian, seconded by council member Al
Voice vote; motion carried on the consent agenda.
M4approve the Mackenzie Hills preliminaries black subject to the conditions about white the attached to council findings as need be amended
moved by Council R, seconded by councilman flatable
Voice vote; motion carried.
M5approve an i for prste subject to the conditions as outlined in the city council findings and as may be amended
moved by Council R, seconded by council member Al
Voice vote; transcript records ayes and an unidentified opposed 'n'; motion carried.
M6approve resolution 2023 Boulevard to convert resal into
moved by Council Brian, seconded by counc remember all
Voice vote; motion carried. Transcript is garbled on the resolution number/address.
M7direct staff to schedule a public he at the appropriate time when the questions are answered in particular the uh understanding of how we document who pays for the road when it goes in run that by the City attorney and when we get those questions answered and schedule a public hearing
moved by Mayon, seconded by Council Brian
Voice vote; motion carried.
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
F1
The 2024 general fund levy was described as the same as the 2023 levy.
levy · General fund levy · FY 2024
$1,702,905
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F2
Debt service levy amount stated during the 2024 budget and levy presentation.
debt_service · Debt service levy · FY 2024
$233,000
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F3
Total 2024 levy stated during the public hearing presentation.
levy · Total levy · FY 2024
$1,936,176
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F4
Increase in the 2024 total levy compared with 2023.
levy · Levy increase · FY 2024
$98,271
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F5
One transcript passage gives the 2024 general fund budget as 2 million $5,245, apparently meaning $2,455,245.
budget · General fund budget · FY 2024
$2,455,245
outflow
F6
A later transcript passage gives the total general fund expenditure budget as $2,455,240.
budget · General fund expenditures · FY 2024
$2,455,240
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F7
Increase in general fund expenditures from the prior year.
budget · General fund expenditure increase · FY 2024
$247,645
outflow
F8
Decrease in transfers out included in the budget presentation.
transfer · Transfers out decrease · FY 2024
$61,500
transfer
F9
Increase in the Sheriff's contract discussed as a general fund expenditure change.
contract · Sheriff's contract increase · FY 2024
$53,723
outflow
F10
New dump trailer line item in the 2024 budget presentation.
capital_project · New dump trailer · FY 2024
$119,000
outflow
F11
Increased printing and utilities cost in the 2024 budget presentation.
budget · Printing and utilities increase · FY 2024
$17,335
outflow
F12
Building official cost increase in the 2024 budget presentation.
contract · Building official increase · FY 2024
$133,000
outflow
F13
Other changes in the 2024 budget presentation.
budget · Various other changes · FY 2024
$24,500
outflow
F14
Estimated annual city taxes for the average home at the new tax rate.
levy · Average home city taxes · FY 2024
$998
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F15
Estimated annual increase in city taxes for the average home.
levy · Average home annual city tax increase · FY 2024
$44
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F16
Estimated monthly city taxes for the average home.
levy · Average home monthly city taxes · FY 2024
$83
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F17
Anticipated recycling expenses in 2024; the transcript has extra trailing numbers after the amount.
budget · Recycling expenditures · FY 2024
$81,500
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F18
Use of recycling fund balance to cover anticipated 2024 shortfall.
transfer · Recycling fund shortfall · FY 2024
$2,600
transfer
F19
Transfer from charitable gambling resources to pay for increased public safety expenditures.
transfer · Charitable gambling transfer for public safety · FY 2024
$50,000
transfer
F20
Annual amount placed in a turnout gear fund for firefighters.
capital_project · Fire turnout gear fund annual funding · FY 2024
$7,500
outflow
F21
Anticipated 2024 road improvement cost for the Rogers Lake area, including Wo Street and Wo Drive as transcribed.
capital_project · Rogers Lake area road improvements · FY 2024
$912,000
outflow
F22
Remaining payment due on a fire tanker ordered three years earlier.
capital_project · Fire tanker final payment · FY 2024
$177,950
outflow
F23
Anticipated cost for a new Sterling truck for plowing.
capital_project · New Sterling plow truck · FY 2024
$332,900
outflow
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
city council did hold four meetings in August and September to discuss and plan for the 2024 propos Le and 2024 propos budget
What this is about
Prior Council budget-planning meetings for the 2024 proposed levy and budget.
The records I searched do not contain a prior decision or meeting record matching the recollection that the City Council held four meetings in August and September to discuss and plan for the 2024 proposed levy and 2024 proposed budget. The only budget-related search result was from the January 13, 2026 packet, which listed proposed 2026 meeting dates and noted an additional May 19 meeting for “CIP, ERP, and Budget Discussions.” That does not document the August/September 2024 budget-planning meetings described in the cue.
there was significant discussion on November 28th you were all there I believe
What this is about
Planning and Zoning discussion of the Mackenzie Hills preliminary plat at the November 28 meeting.
The records I searched do not contain a Planning and Zoning discussion or decision matching this recollection about the Mackenzie Hills preliminary plat at a November 28 meeting. The search results mainly show later Planning and Zoning policy/procedure materials from February 10, 2026, and general subdivision ordinance language, but not minutes or packet material for a November 28 Mackenzie Hills item. So, based on these results, I cannot confirm from the available records that a significant Mackenzie Hills preliminary plat discussion occurred on November 28, or that any formal recommendation or vote was recorded at that meeting.
Planning Commission discussed the item on November 28th and voted 5 in favor of the request with two members absent
— Planner Stockman
What this is about
Prior Planning Commission discussion and public hearing statements for the Northern Pavement Maintenance interim use permit.
The records I searched do not contain a prior Planning Commission decision matching this recollection for the Northern Pavement Maintenance interim use permit, and they do not show a November 28 Planning Commission vote of 5 in favor with two members absent. The search results do include other interim use permit items, such as a February 24, 2026 Planning Commission public hearing and recommendation for a tire service business IUP that later appeared in the March 10, 2026 Council packet, but that appears to be a different application.
again this is where we we have our our moratorium change because Le space from person FR right has that same language in it
— Mayor
What this is about
Prior moratorium or ordinance language about leasing space from person to person.
The records I searched do not contain a prior moratorium decision or ordinance change matching the Mayor’s recollection about “leasing space from person to person.” The closest related item is in the April 14, 2026 meeting packet, which included proposed conditions for a cannabis cultivation use stating that the property owner must hold the required state cultivator or microbusiness license, that a microbusiness license holder may only use the property for cultivation, and that state license requirements must be maintained. The other search results are not related to moratorium or leasing language; they concern minor subdivisions, septic/drainage conditions, park dedication fees, and fee-schedule ordinances. Based on these results, there is no clear prior vote or adopted language in the searched records that matches the specific “lease space from person to person” recollection.
I think that's a question came up when uh this issue first came up with Leo's subdivision years ago couple years ago
— Mayor
What this is about
Prior discussion of a similar private-driveway/road-trigger issue in Leo's subdivision.
The records I searched do not contain a prior decision specifically identifying “Leo’s subdivision” or a years-ago discussion under that name. So I cannot confirm that recollection from these results. The closest matches are recent minor-subdivision materials involving private-driveway or road-improvement conditions. In the September 23, 2025 packet, a subdivision approval draft included conditions that the cul-de-sac either be installed before recording or covered by an agreement with financial security, that driveways meet City Code Section 11-6-2.J.4, that no future divisions be allowed by the same owner without City Council approval through the platting process, and that a $2,500 park/trail dedication fee be paid for the new lot. The excerpt does not show a recorded vote. A later similar item appears in the February 24, 2026 and March 10, 2026 materials: the Council approved a minor subdivision at the March 10, 2026 meeting with conditions, including compliance with engineering/planning requirements, septic verification, wetland-related conditions, and other subdivision controls. The excerpt indicates Council approval but does not provide the vote count, and it does not identify the matter as Leo’s subdivision.
Ruby would you know draft the agreement that would be similar what like based on the one prepared for life
— Planner Stockman
What this is about
Prior agreement prepared for Leo's subdivision that may guide Mackenzie Hills final plat documents.
The records searched do not show a prior agreement specifically identified as “Leo’s subdivision,” so this is only a partial match to the recollection. The closest prior item is in the September 23, 2025 packet, where a subdivision/lot split condition allowed the applicant either to complete the cul-de-sac and record an easement before recording, or to enter into an agreement acceptable to the City Attorney with financial security set by the City Engineer. That agreement would allow the subdivision to be recorded and a building permit released before the improvements were completed. The same conditions also required deeds/easements for City review and a $2,500 park and trail dedication fee for the new lot before final documents were signed. For the current final-plat type documents, the records show a similar structure in later subdivision materials: at the March 10, 2026 and March 24, 2026 packet items, the conditions required a Developer’s Agreement before release of the final plat for recording, including items such as construction details, park dedication and fees, wetland buffers, building-permit conditions, outside-agency approvals, maintenance during construction, and financial guarantees. At the April 14, 2026 meeting, the City Council approval language for Palomino Estates also required improvements to be handled through final-plat conditions and related agreements before recording.
<!-- PageBreak --> <!-- PageNumber="103" --> This page was left intentionally blank. <!-- PageBreak --> <!-- PageNumber="104" --> <figure> CITY OF NOWTHEN </figure> ### REQUEST FOR COUNCIL ACTION <tab
<!-- PageBreak --> <!-- PageNumber="17" --> DECISION: Based on the foregoing information and applicable ordinances, the Planning and Zoning Commission recommends approval of the Minor Subdivision subj
<!-- PageBreak --> <!-- PageNumber="151" --> 6\. The approved total outdoor cultivation area shall not exceed 7000 square feet that is in a fenced and secured area as shown on the Site Layout. All cul
<!-- PageBreak --> <!-- PageNumber="14" --> 5\. No extraction, production, or retail endorsements have been issued by the OCM. Even if granted by the OCM in the future, these activities may not be com
<!-- PageBreak --> <!-- PageNumber="161" --> <!-- PageHeader="21360 Xenon St NW February 18, 2026" --> 14\. The site access shall be from a paved publicly-accepted road unless access via a gravel publ
Every document and recording archived for this meeting.
Meeting City Council Public Hearing — Agenda Packet (2023-12-12)
Packet · 2023-12-12
201 pages
Meeting City Council Public Hearing — Agenda (2023-12-12)
Agenda · 2023-12-12
1 pages
Meeting recording
YouTube
Transcript · 1370 segments · 3:29:12
The structured brief on this page is auto-generated and may need correction. The PDFs and the meeting recording remain the official record.