Agenda spine

3 items as recorded in the packet and minutes.

1. A1Call to Order; Pledge of Allegiance; Roll Call; Approve Agenda

   Call to Order; Pledge of Allegiance; Roll Call; Approve Agenda

   The agenda was approved as presented, 4 ayes.

   • meeting administration

   Approved
   p. 1↗Meeting City Council Work Session — Agenda (2024-09-16)1\. Call to Order · Pledge of Allegiance . Roll Call · Approve Agendap. 1↗Meeting City Council Work Session — Minutes (2024-09-16)Mayor Pilon called the session to order at 6:00 p.m. Roll call by Administrator Lehner. Present: Mayor Pilon, Council Members Rainville, Breyen, and Alders. Absent: Council Member Fladebo.p. 1↗Meeting City Council Work Session — Minutes (2024-09-16)MOTION BY CM BREYEN, 2ND BY CM RAINVILLE TO APPROVE THE AGENDA AS PRESENTED. 4 AYES. MOTION CARRIED.

2. A2Continue Discussion on the 2025 Preliminary Budget

   Continue discussion on the 2025 preliminary budget.

   The Council discussed the preliminary budget and scheduled another meeting for 9/23/24 because more discussion was needed.

   • 2025 preliminary budget
   • levy
   • fund balance
   • fire department
   • MS4
   • code compliance
   • sheriff contract
   • ball fields

   Continued
   p. 1↗Meeting City Council Work Session — Agenda (2024-09-16)2\. Continue Discussion on the 2025 Preliminary Budgetp. 3↗Meeting City Council Work Session — Minutes (2024-09-16)The next meeting will be 9/23/24 at 6:00 p.m. There is still more to discuss, including recycling and other funds.

3. A3Adjourn

   Adjourn.

   The minutes record a motion to adjourn and state that the meeting adjourned at 9:34 p.m.; no vote tally was shown.

   • meeting administration

   Approved
   p. 1↗Meeting City Council Work Session — Agenda (2024-09-16)3\. Adjournp. 3↗Meeting City Council Work Session — Minutes (2024-09-16)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO ADJOURN. The meeting was adjourned at 9:34 p.m.

Issues addressed

What this meeting did about specific topics, organized by issue rather than by document.

• Opening the work session and approving the agenda

  Mayor Pilon opened the 4th Budget Work Session at 6:00 p.m.; roll call showed Pilon, Rainville, Breyen, and Alders present and Fladebo absent, and the Council approved the agenda as presented.

  Agenda: A1. Motions: M1. Speakers: Mayor Pilon, Administrator Lehner, CM Breyen, CM Rainville.

• 2025 preliminary budget and levy

  The Council continued reviewing the 2025 preliminary budget, including the packet's proposed 9.98% levy increase of $193,190, with $20,000 of that increase for debt service, and a General Fund budget showing $2,487,865 in both revenues and expenditures/uses. No preliminary levy was adopted at this meeting; another work session was set for 9/23/24.

  Agenda: A2. Speakers: Mayor Pilon, Finance Consultant Lori Yager, Council Member Rainville, Council Member Breyen, Council Member Alders, Administrator Lehner.

• Arvig internet services and MS4 engineering costs

  The Council discussed higher Arvig internet costs and possible ways to reduce service charges by checking existing lines or alternatives. It also discussed MS4 engineering costs that were higher than expected, including a possible $24,500 annual cost and use of additional fund balance for the increase.

  Agenda: A2. Speakers: Mayor Pilon, Administrator Lehner, Finance Consultant Lori Yager, Council Member Breyen.

• Code compliance budget limit

  The Council discussed adding a $15,000 code compliance budget as a limit for complaint-driven enforcement work, with the understanding that work would need a proceed and City Council approval and would stop if the limit was reached.

  Agenda: A2. Speakers: Administrator Lehner, Finance Consultant Lori Yager, Council members.

• Fire Department staffing, education incentives, and supplies

  The Council discussed the Fire Department budget, including removing $3,500 in fire chief merit wages, discussing an $80,000 fire chief salary figure, placing $20,000 in other pay for education incentives, and reducing fire supplies to $10,000. The discussion showed the Council still needed to clarify whether education incentives could be reimbursed or needed to be budgeted directly.

  Agenda: A2. Speakers: Mayor Pilon, Finance Consultant Lori Yager, Administrator Lehner, Council Member Rainville, Council Member Alders, Council Member Breyen.

• Sheriff's contract cost

  The Council discussed the Sheriff's Contract, shown in the packet at $490,795 for 2025 with a $25,250 increase over the 2024 budget. Members discussed the two-year increase, staffing and recruitment pressures in law enforcement, and why contracting remained less expensive than starting a city police department.

  Agenda: A2. Speakers: Council Member Breyen, Council Member Rainville, Mayor Pilon, Administrator Lehner.

• Ball field rental revenue and possible field improvements

  The Council discussed whether to increase ball field rental expectations and whether year-end funds could be designated by resolution for ball field improvements such as chalk, lime, and rakes. The minutes list an action item to create a resolution for putting funds into a ball field improvement fund at the end of the year.

  Agenda: A2. Speakers: Mayor Pilon, Finance Consultant Lori Yager, Council Member Breyen, Administrator Lehner.

• Adjournment

  Council Member Rainville moved and Alders seconded adjournment; the minutes state the meeting adjourned at 9:34 p.m.

  Agenda: A3. Motions: M2. Speakers: Council Member Rainville, Alders.

Motions and votes

2 motions on the record. Split votes are highlighted.

• M1_approve_agendaMOTION BY CM BREYEN, 2ND BY CM RAINVILLE TO APPROVE THE AGENDA AS PRESENTED.

  moved by CM BREYEN, seconded by CM RAINVILLE

  Passed

  • YMayor Pilon
  • YCouncil Member Rainville
  • YCouncil Member Breyen
  • YCouncil Member Alders
  • ·Council Member Fladebo

  p. 1↗Meeting City Council Work Session — Minutes (2024-09-16)Present: Mayor Pilon, Council Members Rainville, Breyen, and Alders. Absent: Council Member Fladebo.p. 1↗Meeting City Council Work Session — Minutes (2024-09-16)MOTION BY CM BREYEN, 2ND BY CM RAINVILLE TO APPROVE THE AGENDA AS PRESENTED. 4 AYES. MOTION CARRIED.

• M2_adjournMOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO ADJOURN.

  moved by COUNCIL MEMBER RAINVILLE, seconded by ALDERS

  Passed

  p. 3↗Meeting City Council Work Session — Minutes (2024-09-16)MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY ALDERS TO ADJOURN. The meeting was adjourned at 9:34 p.m.

Money discussed

Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.

• F1_zoning_subdivision_fee_revenue_reduction

  Reduction to zoning and subdivision fee revenue to reflect actual collections.

  revenue · Zoning and subdivision fee revenue · FY 2025

  $20,000

  inflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Reduce zoning & Subdivision fee revenue - reflects actual - ($20,000)

• F2_planner_fee_revenue_reduction

  Reduction to planner fee revenue to reflect actual collections.

  revenue · Planner fee revenue · FY 2025

  $5,000

  inflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Reduce Planner fee revenue - reflects actual - ($5,000)

• F3_mayor_council_budget_reduction

  Reduction after removing council pay increase, computers, Zoom membership, and miscellaneous food for meetings.

  budget · Mayor Council budget · FY 2025

  $9,300

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Reduce Mayor Couuncil budget - No increase in pay, no computers, no zooming membership and no miscellaneous for food at meetings - ($9,300)

• F4_administration_reorganization_reduction

  Budget reduction from reorganizing administration staffing and applying no COLA increase.

  salary · Administration reorganization · FY 2025

  $62,150

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Re-organize Administration to have one full-time admin assistant instead of finance manager, and two part-time admin assistants, no COLA increase, - (62,150)

• F5_professional_accounting_services

  Professional accounting services added back to the proposed budget.

  contract · Professional Accounting services · FY 2025

  $18,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Add back Professional Accounting services - $18,000

• F6_merit_pay_increase

  Merit pay increase to 3.5%, including the fire chief in the packet memo.

  salary · Merit pay · FY 2025

  $13,940

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Increase Merit pay to 3.5% (includes fire chief) - $13,940

• F7_building_study_eliminated

  Building study eliminated from the proposed budget.

  expenditure · Building study · FY 2025

  $30,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Eliminate building study - ($30,000)

• F8_property_workers_comp_insurance_reduction

  Reduction to property and workers compensation insurance.

  expenditure · Property and workers comp insurance · FY 2025

  $3,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Reduced property and workers comp insurance - ($3,000)

• F9_government_building_repair_cleaning_reduction

  Reduction in repair and maintenance and cleaning services in the Government Building department.

  expenditure · Government Building repair, maintenance, and cleaning · FY 2025

  $3,020

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Reduce repair & maintenance and cleaning services in Government Building department - ($3,020)

• F10_fire_small_tools_equipment_reduction

  Reduction to Fire Department small tools and equipment.

  expenditure · Fire department small tools and equipment · FY 2025

  $4,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Reduce Fire department small tools & equipment ($4,000)

• F11_public_works_no_cola_shift_to_parks_reduction

  No COLA for public works and shifting time to the parks department.

  salary · Public Works and Parks staffing · FY 2025

  $11,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)No Cola for public works, shift time to parks department - ($11,000)

• F12_public_works_tires_reduction

  Reduction in Public Works tire budget.

  expenditure · Public Works tires · FY 2025

  $2,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Reduce tires in public works - ($2,000)

• F13_calcium_chloride_moved_to_street_improvement_fund

  Calcium chloride expense moved to the Street Improvement Fund.

  transfer · Calcium Chloride · FY 2025

  $60,000

  transfer

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Move Calcium Chloride expense to the Street Improvement Fund - ($60,000)

• F14_parks_sign_budget_reduction

  Reduction in the parks sign budget.

  expenditure · Parks sign budget · FY 2025

  $2,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Reduce sign budget in parks - ($2,000)

• F15_parks_equipment_rental_reduction

  Reduction in parks equipment rental.

  expenditure · Parks equipment rental · FY 2025

  $500

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Reduce equipment rental in parks - ($500)

• F16_fire_training_reimbursement_revenue

  Increase to intergovernmental revenues for reimbursable fire training.

  grant · Intergovernmental revenues for fire training · FY 2025

  $20,000

  inflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Increase intergovernmental revenues by the amount that fire has in its' training budget. Most training is reimbursable from the State - $20,000

• F17_miscellaneous_revenues_increase

  Increase to miscellaneous revenues for more accurate collections.

  revenue · Miscellaneous revenues · FY 2025

  $2,000

  inflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Increase Miscellaneous revenues - $2,000, reflects more accurate collections

• F18_interest_earnings_increase

  Increase to interest earnings because of a higher fund balance amount.

  revenue · Interest earnings · FY 2025

  $2,000

  inflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Increase interest earnings - $2,000, reflects higher fund balance amount

• F19_fund_balance_use_increase

  Increase to planned use of fund balance.

  budget · Use of fund balance · FY 2025

  $5,000

  unknown

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Increase fund balance use - $5,000

• F20_arvig_internet_services_increase

  Additional Arvig internet services cost identified for consideration.

  contract · Arvig internet services · FY 2025

  $515

  outflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Arvig internet services - $515

• F21_gas_utility_reduction

  Reduction in gas utility expense.

  expenditure · Gas utility · FY 2025

  $1,000

  outflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Reduce gas utility - ($1,000)

• F22_code_compliance_budget

  Proposed code compliance budget limit for work by subcontractors/consultants.

  contract · Code compliance · FY 2025

  $15,000

  outflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Code compliance - $15,000p. 2↗Meeting City Council Work Session — Minutes (2024-09-16)Code Compliance - typical amount used in other cities is $15,000. This would put a limit to be spent on complaints from residents if there truly is a code compliance issue.

• F23_parks_part_time_increase

  Increase in part-time parks wages.

  salary · Parks part-time wages · FY 2025

  $4,000

  outflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Increase part-time in parks - $4,000

• F24_total_levy_increase_amount

  New total levy increase for the City of Nowthen, including debt service.

  levy · Total levy increase · FY 2025

  $193,190

  inflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-09-16)With all the above changes implemented the new total levy increase for the City of Nowthen is 9.98% or $193,190, $20,000 of this increase is for Debt service.

• F25_debt_service_levy_increase_portion

  Debt service portion of the proposed levy increase.

  debt_service · Debt service portion of levy increase · FY 2025

  $20,000

  inflow

  Council approval status: not yet on record.

  p. 3↗Meeting City Council Work Session — Agenda Packet (2024-09-16)With all the above changes implemented the new total levy increase for the City of Nowthen is 9.98% or $193,190, $20,000 of this increase is for Debt service.

• F26_remove_fire_chief_merit_wages

  Minutes list removal of full-time fire chief wages with merit.

  salary · Full Time Fire Chief wages with merit · FY 2025

  $3,500

  outflow

  Council approval status: not yet on record.

  p. 1↗Meeting City Council Work Session — Minutes (2024-09-16)· Remove Full Time Fire Chief wages with merit - ($3500)

• F27_fire_chief_salary_discussed

  Minutes record discussion to reduce the fire chief salary to $80,000.

  salary · Fire Chief salary · FY 2025

  $80,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Minutes (2024-09-16)Fire Department - Chief salary still in the budget - take down to $80,000 and put in an incentive in the "other pay" for education incentives of $20,000 and look at budget at end of the year.

• F28_fire_education_incentives_other_pay

  Minutes record discussion to place education incentives in other pay.

  salary · Fire education incentives · FY 2025

  $20,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Minutes (2024-09-16)Fire Department - Chief salary still in the budget - take down to $80,000 and put in an incentive in the "other pay" for education incentives of $20,000 and look at budget at end of the year.

• F29_fire_supplies_discussed

  Minutes record discussion to reduce fire supplies to $10,000.

  expenditure · Fire Department supplies · FY 2025

  $10,000

  outflow

  Council approval status: not yet on record.

  p. 2↗Meeting City Council Work Session — Minutes (2024-09-16)Reduced supplies to $10,000, Hard to determine what is needed for a Fire Chief when the city does not yet have a plan.

• F30_sheriffs_contract_2025

  2025 budget line for the Sheriff's Contract professional services.

  contract · Sheriff's Contract · FY 2025

  $490,795

  outflow

  Council approval status: not yet on record.

  p. 10↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Sheriff's Contract 100-42110-310 Professional Services 248,607 312,829 408,089 465,545 465,545 490,795 25,250 5.42%

• F31_sheriffs_contract_change

  Packet shows the sheriff's contract increasing by $25,250 from the 2024 budget to the 2025 budget.

  contract · Sheriff's Contract dollar change · FY 2025

  $25,000

  outflow

  Council approval status: not yet on record.

  p. 10↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Sheriff's Contract 100-42110-310 Professional Services 248,607 312,829 408,089 465,545 465,545 490,795 25,250 5.42%

• F32_general_fund_total_revenues_2025

  2025 General Fund total revenues in the budget summary.

  budget · General Fund total revenues · FY 2025

  $2,487,865

  inflow

  Council approval status: not yet on record.

  p. 16↗Meeting City Council Work Session — Agenda Packet (2024-09-16)TOTAL REVENUES 2,259,193 2,277,667 2,455,240 2,487,865 1.3%

• F33_general_fund_total_expenditures_and_uses_2025

  2025 General Fund total expenditures and uses in the budget summary.

  budget · General Fund total expenditures and uses · FY 2025

  $2,487,865

  outflow

  Council approval status: not yet on record.

  p. 16↗Meeting City Council Work Session — Agenda Packet (2024-09-16)TOTAL EXPENDITURES & USES 2,259,193 2,277,667 2,455,240 2,487,865 1.3%

• F34_property_tax_revenue_2025

  2025 property tax revenue in the General Fund budget summary.

  levy · Property tax revenue · FY 2025

  $1,893,095

  inflow

  Council approval status: not yet on record.

  p. 16↗Meeting City Council Work Session — Agenda Packet (2024-09-16)PROPERTY TAX $ 1,663,334 1,681,933 1,702,905 1,893,095 11.2%

• F35_use_of_fund_balance_2025_packet

  2025 use of fund balance in the General Fund budget summary before later work-session changes.

  budget · Use of Fund Balance · FY 2025

  $80,400

  unknown

  Council approval status: not yet on record.

  p. 16↗Meeting City Council Work Session — Agenda Packet (2024-09-16)USE OF FUND BALANCE 10,062 61,390 253,185 80,400 -68.2%

• F36_turn_out_gear_fund_transfer_2025

  2025 total financing use for the Turn Out Gear Fund in the General Fund budget summary.

  transfer · Turn Out Gear Fund · FY 2025

  $7,500

  transfer

  Council approval status: not yet on record.

  p. 16↗Meeting City Council Work Session — Agenda Packet (2024-09-16)TURN OUT GEAR FUND 7,500 7,500 7,500

• F37_recycling_total_revenues_2025

  2025 Recycling Fund total revenues.

  budget · Recycling total revenues · FY 2025

  $63,945

  inflow

  Council approval status: not yet on record.

  p. 19↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Total Revenues 89,382 75,623 66,059 62,812 79,005 63,945 (15,060) -19.06%

• F38_recycling_total_expenditures_2025

  2025 Recycling Fund total expenditures.

  budget · Recycling total expenditures · FY 2025

  $69,840

  outflow

  Council approval status: not yet on record.

  p. 20↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Total Expenditures 97,020 59,901 78,638 62,796 81,605 69,840 (11,765) -14.42%

• F39_gambling_contribution_fund_revenues_2025

  2025 Gambling Contribution Fund total revenues.

  budget · Gambling Contribution Fund total revenues · FY 2025

  $28,500

  inflow

  Council approval status: not yet on record.

  p. 21↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Total Revenues - - 50,040 29,482 - 28,500 28,500 100.00%

• F40_gambling_contribution_fund_transfer_out_2025

  2025 transfer out from the Gambling Contribution Fund.

  transfer · Gambling Contribution Fund transfer out · FY 2025

  $50,000

  transfer

  Council approval status: not yet on record.

  p. 21↗Meeting City Council Work Session — Agenda Packet (2024-09-16)230-46230-720 Transfer Out - - - 50,000 - 50,000 50,000 100.00%

• F41_2019a_bond_principal_2025

  2025 bond principal for 2019A Improvement Bonds.

  debt_service · 2019A Improvement Bonds principal · FY 2025

  $120,000

  outflow

  Council approval status: not yet on record.

  p. 23↗Meeting City Council Work Session — Agenda Packet (2024-09-16)315-47315-601 Bond Principal 100,000 100,000 105,000 105,000 105,000 120,000 15,000 14.29%

• F42_2021a_bond_principal_2025

  2025 bond principal for 2021A Improvement Bonds.

  debt_service · 2021A Improvement Bonds principal · FY 2025

  $275,000

  outflow

  Council approval status: not yet on record.

  p. 24↗Meeting City Council Work Session — Agenda Packet (2024-09-16)320-47320-601 Bond Principal - 245,000 260,000 260,000 275,000 15,000 5.77%

• F43_road_improvement_bond_issue_2025

  2025 Road Improvement Fund bond issue revenue.

  debt_service · Road Improvement Fund bond issue · FY 2025

  $978,040

  inflow

  Council approval status: not yet on record.

  p. 27↗Meeting City Council Work Session — Agenda Packet (2024-09-16)414-39110 Bond issue 1,931,337 - - - 978,040 978,040 100.00%

• F44_road_improvement_total_expenditures_2025

  2025 Road Improvement Fund total expenditures.

  capital_project · Road Improvement Fund total expenditures · FY 2025

  $555,400

  outflow

  Council approval status: not yet on record.

  p. 27↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Total Expenditures 1,099,297 285,107 162,841 760,000 912,000 555,400 (406,600) -44.58%

• F45_ford_brook_estate_2nd_addition

  Packet note for Ford Brook Estate 2nd addition.

  capital_project · Ford Brook Estate 2nd addition · FY 2025

  $373,120

  unknown

  Council approval status: not yet on record.

  p. 27↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Ford Brook Estate 2nd addition, (Erkium) $373,120

• F46_final_payment_for_fire_engine

  Equipment Replacement fund note for the final payment for the fire engine.

  debt_service · Final payment for Fire Engine · FY 2025

  $16,950

  outflow

  Council approval status: not yet on record.

  p. 28↗Meeting City Council Work Session — Agenda Packet (2024-09-16)Final payment for Fire Engine 16,950

• F47_ms4_engineering_annual_cost_discussed

  Finance Consultant Yager said the MS4 engineering cost for 2025 was expected to be $24,500.

  estimate · MS4 engineering annual cost · FY 2025

  $24,500

  outflow

  Council approval status: not yet on record.

  0:16↗the 11 that you have in there we have to add 13,500 all right to get 24,500 and that'll be about your annual cost

• F48_ms4_additional_fund_balance_use_discussed

  Finance Consultant Yager recommended using fund balance for the additional MS4 engineering cost.

  budget · MS4 engineering additional fund balance use · FY 2025

  $13,500

  unknown

  Council approval status: not yet on record.

  0:14↗we short about $13,500 and I would recommend at this point yeah using fund balance to cover that and so I would just change fun Ms

• F49_prosecuting_attorney_discussed

  Work-session discussion suggested reducing the prosecuting attorney budget to $35,000.

  contract · Prosecuting Attorney · FY 2025

  $35,000

  outflow

  Council approval status: not yet on record.

  0:51↗yeah so saying I say 35 for prosecuting and 47 okay that yeah y

• F50_civil_attorney_discussed

  Work-session discussion suggested a $47,000 civil attorney budget.

  contract · Civil Attorney · FY 2025

  $47,000

  outflow

  Council approval status: not yet on record.

  0:51↗yeah so saying I say 35 for prosecuting and 47 okay that yeah y

Memory cues and prior history

When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.

• The council and staff met on August 26, 2024, to continue discussing the proposed 2025 Budget. Below are the changes implemented because of that budget meeting:

  — Lori Yager

  What this is about
  Prior August 26, 2024 budget work session and changes carried forward into this meeting.

  p. 2↗Meeting City Council Work Session — Agenda Packet (2024-09-16)The council and staff met on August 26, 2024, to continue discussing the proposed 2025 Budget. Below are the changes implemented because of that budget meeting:

  Related history

  The records I searched do not contain the August 26, 2024 budget work session itself or a record of the specific “changes implemented” from that meeting. The closest related records are later references to the 2025 budget: an April 14, 2026 packet states that Resolution No. 2024-105 appropriated funds for the 2025 budget, but the search results do not show the meeting where that resolution was adopted or the vote outcome. Later records show the 2025 budget was revisited after adoption. At the January 13, 2026 meeting packet, staff proposed amending the 2025 budget because legal, park maintenance, accounting, elections, and Sheriff expenditures were higher than expected, offset by administration savings from a reorganization. At the April 14, 2026 meeting packet, staff proposed another 2025 budget amendment transferring $15,000 from Administration and $10,000 from Contingency to Fire training, for a total $25,000 adjustment, related to recording State firefighter pension revenue and expense. These later records are related to the 2025 budget, but they do not document the August 26, 2024 work session changes.

  • ·Jan 13, 2026<!-- PageBreak --> <!-- PageNumber="103" --> This page was left intentionally blank. <!-- PageBreak --> <!-- PageNumber=
  • ·Apr 14, 2026### TITLE OF ISSUE: Approval of Resolution 2026-XX Amending 2025 Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The Cit
  • ·Mar 10, 2026<!-- PageBreak --> <!-- PageNumber="323" --> <table> <tr> <th>Description</th> <th>Fee</th> </tr> <tr> <td>SSTS Reinspec
  • ·Jan 13, 2026### TITLE OF ISSUE: Resolution Amending 2025 Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The City of Nowthen is a Pl
  • ·May 12, 2026### General Fund Budgetary Highlights Actual revenues were $31,569 under budget and expenditures were $103,155 under bud

• This is the price the city pays for choosing to not increase the levy for the 2024 budget. The city had a 5.3% levy increase in 2024 with an 11.2% increase in expenses.

  What this is about
  A reminder that the 2024 levy decision contributed to 2025 budget pressure.

  p. 3↗Meeting City Council Work Session — Minutes (2024-09-16)This is the price the city pays for choosing to not increase the levy for the 2024 budget. The city had a 5.3% levy increase in 2024 with an 11.2% increase in expenses.

  Related history

  The records provided here do not include the meeting where the 2024 levy or 2024 budget was adopted, nor do they show a formal vote “choosing to not increase the levy” for the 2024 budget. From these search results, I cannot confirm the specific recollection that the 2024 levy increase was 5.3% while expenses increased 11.2%. The records do show later budget pressure and related adjustments. At the April 14, 2026 meeting, the packet included a proposed resolution amending the 2025 budget by moving $15,000 from Administration and $10,000 from Contingency to the Fire Department, for a total $25,000 adjustment, because year-end recording of State firefighter pension revenue and expense caused the Fire Department to exceed its original 2025 budget. The May 12, 2026 audit materials also state that 2025 General Fund revenue increased only 0.8% from 2024, while taxes and special assessments increased by $174,734 due to new assessments and an increased levy.

  • ·Apr 14, 2026<!-- PageBreak --> <!-- PageNumber="62" --> ## Calcium Chloride <table> <tr> <th>Gravel Street</th> <th>GIS MAP FT</th>
  • ·Apr 14, 2026### TITLE OF ISSUE: Approval of Resolution 2026-XX Amending 2025 Budget BACKGROUND AND SUPPLEMENTAL INFORMATION: The Cit
  • ·Apr 14, 2026### A RESOLUTION AUTHORIZING AMENDMENT OF 2025 BUDGET WHEREAS, Resolution No. 2024-105 appropriated funds for personal s
  • ·May 12, 2026### General Fund Budgetary Highlights Actual revenues were $31,569 under budget and expenditures were $103,155 under bud
  • ·Feb 10, 2026<!-- PageBreak --> <!-- PageNumber="216" --> <table> <tr> <th>Prosecuting Attorney Services</th> <th>Paralegal Hrs</th>

• but I remember we had that question before was the numbers are a little off one number included the increas Deb this now all numbers we've been seeing since last

  What this is about
  Council recalled an earlier question about whether levy numbers included the debt increase.

  0:12↗but I remember we had that question before was the numbers are a little off one number included the increas Deb this now all numbers we've been seeing since last

  Related history

  The records show a related levy/debt reference in the May 12, 2026 meeting packet: the City’s 2026 tax levy was listed as $2,332,787, a 9.55% increase, and the packet says that increase was “primarily for debt service.” The same packet also notes the City remained under its statutory debt limit as of December 31, 2025. I did not find a prior recorded council discussion or formal vote in these search results specifically asking whether the levy numbers did or did not include the debt increase. So this appears to be a partial match: the packet confirms the levy figures being reviewed included a debt-service-related increase, but the searched records do not show the earlier question itself.

  • ·Apr 14, 2026WRIGHT HENNEPIN SECURITY <table> <tr> <th>MEMORIAL PARK PAVILION AND 2 BATHROOMS</th> <th></th> </tr> <tr> <td>Feature</
  • ·May 12, 2026#### General Employees Plan Benefits General Employees Plan requires three years of service to vest. Benefits are based
  • ·May 12, 2026<!-- PageBreak --> <!-- PageNumber="102" --> ## City of Nowthen Management's Discussion and Analysis ### CAPITAL ASSET A
  • ·May 12, 2026### ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND RATES · The State of Minnesota passed a bill which included aid for sma
  • ·May 12, 2026#### 10. Long-Term Obligations In the government-wide financial statements, long-term debt and other long-term obligatio

• yeah I just you know again we're pretty late in the budget cycle but it it' be nice to know because we talked about this last time the pass through being a net zero right

  — Mayor Pilon

  What this is about
  Council recalled prior discussion about planning-fee pass-through accounting and escrow accounts.

  2:00↗yeah I just you know again we're pretty late in the budget cycle but it it' be nice to know because we talked about this last time the pass through being a net zero right

  Related history

  The records show a partial match. In the March 10, 2026 packet, the proposed Planning, Zoning, & Development fee schedule described land-use application fees and non-interest-bearing escrow deposits, including a standard $1,500 escrow for certain applications. The language says escrow may be used for direct City costs such as recording fees and third-party consultants, including attorney, engineer, planner, septic, or others; if costs exceed the escrow, the applicant remains responsible, and if funds remain after review is complete, the City refunds the unused balance within 60 days. Related escrow language also appears in developer agreements in the March 10, 2026 and April 14, 2026 packets, including a $5,000 cash escrow that the City could draw on to reimburse costs and refund any overage. However, the records provided here do not show a recorded Council vote or a specific prior decision stating that planning-fee pass-throughs would be “net zero”; they show the accounting mechanism that would make applicants responsible for actual costs rather than the City absorbing them.

  • ·Mar 10, 2026<!-- PageBreak --> <!-- PageNumber="323" --> <table> <tr> <th>Description</th> <th>Fee</th> </tr> <tr> <td>SSTS Reinspec
  • ·Mar 10, 2026<!-- PageBreak --> <!-- PageNumber="109" --> 2\. Intended Use of Minor Subdivision Lot. Developer wishes to subdivide th
  • ·May 12, 2026<!-- PageBreak --> <!-- PageNumber="166" --> # City of Nowthen Schedule of Findings and Responses on Internal Control ##
  • ·May 12, 2026# Qualitative Aspects of the City's Significant Accounting Practices ## Significant Accounting Policies Management has t
  • ·Apr 14, 2026### 3. Surety Requirements. A. Escrow Requirements. Prior to the City Council's execution of this Developer's Agreement,

• mayor can't we take the fulltime earnings down we Ved last week that we are not going to seal the fulltime Chie we're going to go with a parttime Chie

  — Council Member Alders

  What this is about
  Council recalled a prior Council vote to pursue a part-time rather than full-time fire chief.

  1:59↗mayor can't we take the fulltime earnings down we Ved last week that we are not going to seal the fulltime Chie we're going to go with a parttime Chie

  Related history

  The records searched do not contain a prior Council decision matching the recollection that Council voted “last week” to pursue a part-time rather than full-time Fire Chief. There is only a partial related reference: the January 13, 2026 packet’s clerk update lists “Extended the Fire Chief contract” among tasks completed by staff and Council in 2025, but the search results provided do not include the meeting minutes, motion, vote outcome, or any language distinguishing a part-time versus full-time Fire Chief position.

  • ·Feb 14, 2023<!-- PageBreak --> The fire department is currently working on a grant application for a new turn out gear dryer. The gr
  • ·Feb 10, 2026<!-- PageBreak --> <!-- PageNumber="116" --> This is required by State, You are asking if you would be able to complete
  • ·Apr 14, 2026<!-- PageBreak --> <!-- PageNumber="151" --> 6\. The approved total outdoor cultivation area shall not exceed 7000 squar
  • ·Mar 24, 2026<!-- PageBreak --> <!-- PageNumber="14" --> 5\. No extraction, production, or retail endorsements have been issued by th
  • ·Apr 14, 2026WRIGHT HENNEPIN SECURITY <table> <tr> <th>MEMORIAL PARK PAVILION AND 2 BATHROOMS</th> <th></th> </tr> <tr> <td>Feature</

• and for what it's worth we did thoroughly investigate that we looked at contract in the neighboring cities looked at pH own

  — Mayor Pilon

  What this is about
  Council recalled prior investigation of starting a city police department versus contracting for law enforcement.

  1:35↗and for what it's worth we did thoroughly investigate that we looked at contract in the neighboring cities looked at pH own

  Related history

  The records searched show a related discussion at the April 14, 2026 meeting, when Anoka County Sheriff’s Office representatives presented the monthly sheriff’s report and Chief Deputy Bill Jacobson thanked the council for its long-standing partnership with Nowthen. He said the arrangement provides high-quality law enforcement while saving taxpayer money, and deputies discussed their experience with the sheriff’s office and local police departments. However, these results do not contain the earlier investigation Mayor Pilon recalled into creating a city police department versus contracting with neighboring cities or the county. No formal vote or decision on that specific comparison appears in the records provided here.

  • ·Feb 10, 2026<!-- PageBreak --> <!-- PageHeader="181" --> <!-- PageHeader="BERGLUND, BAUMGARTNER & GLASER, LLC" --> ## CITY & GOVERNM
  • ·Apr 14, 2026<!-- PageBreak --> MOTION BY COUNCIL MEMBER BREYEN, SECONDED BY COUNCIL MEMBER RAINVILLE, TO APPROVE THE CONSENT AGENDA
  • ·May 12, 2026### a) Monthly Sheriff's Report Lieutenant Cole Bangerter presented the sheriff's office report for March 2026. Deputies
  • ·Apr 14, 2026### environment that is used only for the storage of regulated products. All regulated cannabis plants and products will
  • ·Mar 24, 2026### environment that is used only for the storage of regulated products. All regulated cannabis plants and products will

Sources

Every document and recording archived for this meeting.

• Document

  Meeting City Council Work Session — Minutes (2024-09-16)

  Minutes · 2024-09-16

  4 pages

  ↗
• Document

  Meeting City Council Work Session — Agenda Packet (2024-09-16)

  Packet · 2024-09-16

  28 pages

  ↗
• Document

  Meeting City Council Work Session — Agenda (2024-09-16)

  Agenda · 2024-09-16

  1 pages

  ↗
• Video

  Meeting recording

  YouTube

  Transcript · 1344 segments · 3:32:19

  ↗