M-2023-07-11-01MOTION BY MAYOR PILON TO ACCEPT THE AGENDA AS PRESENTED.
moved by Mayor Pilon
Passed
- YMayor Pilon
- YRainville
- YFladebo
- YAlders
- YBreyen
Meetings
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2023-07-11
Agenda
Not posted
What was on the agenda.
One-line summary
The council accepted the agenda and consent calendar, heard the 2022 audit and monthly public safety reports, approved road striping, a Xenon Street culvert contract, Jasper Street patching, Memorial Park field repairs, and a conditional Ramsey Lions liquor license, then discussed overweight detour traffic on Old Viking Blvd.
22 items as recorded in the packet and minutes.
1Call to Order
Call to order, Pledge of Allegiance, roll call, and approval of agenda.
Agenda accepted as presented.
2Audit Presentation by Bergen KDV
BerganKDV presented the 2022 audit.
Audit was presented; no separate approval motion was recorded.
3Floor Items
Opportunity for floor items.
No floor items.
4Consent Agenda
Consent agenda as a whole.
Consent agenda accepted as presented.
4aApproval of City Council Meeting Minutes of Regular Meeting June 13, 2023
Approval of June 13, 2023 regular meeting minutes.
Approved as part of the consent agenda.
4bApproval of Claims June 12 - July 5, 2023, and Treasurer's Report
Approval of claims and treasurer's report.
Approved as part of the consent agenda; no claims total was visible in the provided OCR.
4cResolution 2023-35 accepting donation for Farmers Market benches and tables
Resolution 2023-35 accepting donated benches and tables for the Farmers Market.
Approved as part of the consent agenda.
4dResolution 2023-36 approving golf carts and temporary road closure for car show
Resolution 2023-36 approving golf carts and temporary road closure for the September 23, 2023 car show.
Approved as part of the consent agenda.
5Engineering
Engineering report.
No engineering report.
6Fire Department
Fire Department monthly report.
Fire Chief Schmidt presented the monthly report; no motion was recorded.
7Sheriff's Department
Sheriff's Department monthly report.
Chief Deputy Jacobson presented the monthly report; no motion was recorded.
8Planning & Zoning
Planning and Zoning.
No Planning and Zoning items.
9Administrator Update
Administrator update covering goat mitigation, project manager posting, and budget work session dates.
Administrator updates were given; no motion was recorded.
10aOld Business
Old business.
No old business.
10b1Resolution 2023-37 accepting striping quotes for Old Viking Blvd, 185th, 187th and Clifton Road
Resolution 2023-37 accepting striping quotes for Old Viking Blvd, 185th, 187th and Clifton Road.
Approved and amended to include engineering fees.
10b2Resolution 2023-38 approving Xenon Street culvert replacement contract
Resolution 2023-38 approving installation of a new culvert on Xenon Street and authorizing a contract with Dave Perkins Contracting, Inc.
Approved with the resolution amended to include pricing.
10b3Resolution 2023-39 authorizing first phase of Jasper Street patching repairs
Resolution 2023-39 authorizing the first phase of patching repairs to Jasper Street by Public Works.
Approved.
10b4Resolution 2023-40 authorizing Memorial Park field repairs and equipment purchase
Resolution 2023-40 authorizing Memorial Park baseball and softball field repairs, safety upgrades, and replacement field maintenance equipment.
Approved.
10b5Resolution 2023-41 approving temporary three-day on-sale liquor license for Ramsey Lions
Resolution 2023-41 approving a temporary three-day on-sale liquor license for the Ramsey Lions for the 2023 Nowthen Threshing Show.
Approved contingent on receiving the original liquor license application and insurance certificate naming the city as an additional insured.
10cItems Moved from Consent Agenda, if Needed
Items moved from consent agenda, if needed.
No items were recorded as moved from the consent agenda.
10dItem not on agenda: overweight traffic on Old Viking Blvd
Council Member Fladebo raised overweight truck traffic on Old Viking Blvd during an Anoka County detour.
Discussed as an item not on the agenda; deputies were to watch for heavy trucks and Public Works was to post weight-limit signs.
11Adjourn
Adjournment.
Meeting adjourned at 8:40 PM.
What this meeting did about specific topics, organized by issue rather than by document.
Meeting opening and adjournment
The council opened the regular meeting, accepted the agenda as presented, recognized the city's July 2008 first council meeting anniversary, congratulated Chief Deputy Jacobson on his promotion, and adjourned at 8:40 PM.
Agenda: 1, 11. Motions: M-2023-07-11-01, M-2023-07-11-11. Speakers: Mayor Pilon.
2022 city audit
Bergen KDV presented the 2022 audit, described the city as in good financial health, noted no Minnesota legal compliance findings, and identified the usual small-city material weakness of limited segregation of accounting duties. The auditor also reported $162,692 in adjustments tied to changing auditors and coding differences.
Agenda: 2. Speakers: Aaron Doll, Mayor Pilon, Deputy Clerk Johnson.
Consent agenda
The council approved the consent agenda, which included the June 13 minutes, claims and treasurer's report, acceptance of Anoka County's Farmers Market donation for benches and tables, and approval of the Lakeside Cabinets car show golf-cart and road-closure request.
Agenda: 4, 4a, 4b, 4c, 4d. Motions: M-2023-07-11-04. Speakers: Rainville, Fladebo.
June Fire Department report
Fire Chief Schmidt reported 22 June incidents, an average response time of 12 minutes and 40 seconds, no fire dollar loss, several mutual-aid or traffic-control calls, and recruitment results from the recent open house.
Agenda: 6. Speakers: Fire Chief Schmidt.
June Sheriff's Department report
Chief Deputy Jacobson reported 168 June calls for service, including Bar None, alarm, medical, and animal calls, and reviewed notable burglary, theft, harassment, and DWI-related calls. The discussion also covered storage-unit theft prevention, burglary versus theft definitions, and continued appreciation for sheriff's coverage.
Agenda: 7. Speakers: Chief Deputy Jacobson, Mayor Pilon.
Administrator updates
Administrator Lehner reported that the Twin Lakes Park goat mitigation crew had pulled the goats out and would review future mitigation plans, that the project manager posting was still in progress, and that budget work sessions were scheduled for August 9, August 23, and August 29 if needed.
Agenda: 9. Speakers: Administrator Lehner.
Old Viking Blvd, 185th, 187th, and Clifton Road striping
The council approved Resolution 2023-37 awarding the striping work to Sir Lines-A-Lot LLC for an estimated $42,024 and amended the resolution to include about $1,800 in engineering fees. The mayor stated there would be no assessment to residents for the striping project.
Agenda: 10b1. Motions: M-2023-07-11-10b1. Speakers: Rainville, Alders, Mayor Pilon.
Xenon Street culvert replacement
The council approved Resolution 2023-38 authorizing a contract with Dave Perkins Contracting, Inc. for the Xenon Street culvert replacement and amended the resolution to include pricing. The packet identified Dave Perkins as the low bid at $54,000 and recommended a $10,000 contingency.
Agenda: 10b2. Motions: M-2023-07-11-10b2. Speakers: Breyen, Rainville, Mayor Pilon, Administrator Lehner.
Jasper Street phased patching
Instead of pursuing a larger Jasper Street repair estimated at $1.6 million with a possible $41,000 per-property assessment, the council approved Public Works doing a first phase of patching on the two worst areas. The packet estimated phase one at $15,467 plus a $5,000 contingency, totaling $20,467.
Agenda: 10b3. Motions: M-2023-07-11-10b3. Speakers: Mayor Pilon, Rainville, Breyen.
Memorial Park baseball and softball field repairs
The council approved Resolution 2023-40 for Memorial Park baseball and softball field repairs, safety upgrades, and replacement field maintenance equipment. The authorization was not to exceed $13,000 and included fence work, fence toppers, foul-pole paint, and a replacement mat drag.
Agenda: 10b4. Motions: M-2023-07-11-10b4. Speakers: Council Member Breyen, Rainville, Alders.
Ramsey Lions temporary liquor license for Nowthen Threshing Show
The council approved Resolution 2023-41 for a temporary three-day on-sale liquor license for the Ramsey Lions at the 2023 Nowthen Threshing Show, contingent on receiving the original liquor license application and an insurance certificate naming the city as an additional insured.
Agenda: 10b5. Motions: M-2023-07-11-10b5. Speakers: Alders, Fladebo, Rainville.
Old Viking Blvd overweight truck traffic during County Road 5 detour
Council Member Fladebo raised resident complaints about large overweight vehicles using Old Viking Blvd during an Anoka County detour for County Road 5 work. Chief Deputy Jacobson was to alert Nowthen deputies, and Public Works was to post weight-limit signs.
Agenda: 10d. Speakers: Council Member Fladebo, Chief Deputy Jacobson.
8 motions on the record. Split votes are highlighted.
M-2023-07-11-01MOTION BY MAYOR PILON TO ACCEPT THE AGENDA AS PRESENTED.
moved by Mayor Pilon
M-2023-07-11-04MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY FLADEBO TO ACCEPT THE CONSENT AGENDA AS PRESENTED.
moved by Rainville, seconded by Fladebo
M-2023-07-11-10b1MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY ALDERS TO APPROVE RESOLUTION 2023-37 STRIPING QUOTES FOR OLD VIKING BLVD, 185TH, 187TH AND CLIFTON ROAD AWARDING THE CONTRACT TO SIR LINES-A-LOT LLC WITH AN ESTIMATED COST OF $42,024. AMEND THE MOTION TO INCLUDE THE ENGINEERING FEES FOR THIS PROJECT ON THE RESOLUTION (Estimated to be around $1,800).
moved by Rainville, seconded by Alders
M-2023-07-11-10b2MOTION BY COUNCIL MEMBER BREYEN, SECOND BY RAINVILLE TO APPROVE RESOLUTION 2023-38 APPROVING INSTALLATION OF A NEW CULVERT ON XENON STREET AND AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH DAVE PERKINS CONTRACTING, INC. AMENDED RESOLUTION TO INCLUDE THE PRICING ON THE RESOLUTION.
moved by Breyen, seconded by Rainville
M-2023-07-11-10b3MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY BREYEN TO APPROVE RESOLUTION 2023-39 AUTHORIZING THE FIRST PHASE OF PATCHING REPAIRS TO JASPER STREET TO BE COMPLETED BY THE PUBLIC WORKS DEPARTMENT.
moved by Rainville, seconded by Breyen
M-2023-07-11-10b4MOTION BY COUNCIL MEMBER RAINVILLE, SECOND BY ALDERS TO APPROVE RESOLUTION 2023-40 AUTHORIZING MEMORIAL PARK BASEBALL AND SOFTBALL FIELD REPAIRS AND SAFETY UPGRADES AND PUCHASING REPLACEMENT FIELD MAINTENANCE EQUIPMENT.
moved by Rainville, seconded by Alders
M-2023-07-11-10b5MOTION BY COUNCIL MEMBER ALDERS, SECOND BY FLADEBO TO APPROVE RESOLUTION 2023-41 APPROVING A TEMPORARY THREE DAY ON-SALE LIQUOR LICENSE FOR AUGUST 18-20, 2023, TO THE RAMSEY LIONS FOR THE 2023 NOWTHEN THRESHING SHOW - CONTINGENT UPON RECEIVING THE ORIGINAL LIQUOR LICENSE APPLICATION AND INSURANCE CERTIFICATE NAMING THE CITY AS AN ADDITIONAL INSURED.
moved by Alders, seconded by Fladebo
M-2023-07-11-11MOTION BY COUNCIL MEMBER ALDERS TO BREYEN, SECONDED BY FLADEBO TO ADJOURN.
moved by Alders to Breyen, seconded by Fladebo
Each figure links back to the document it came from. When the council voted on the amount, the motion is shown.
audit-2022-adjustments
Audit presentation noted adjustments made because of auditor changes and coding differences.
audit · audit adjustments · FY 2022
$162,692
unknown
Council approval status: not yet on record.
audit-2022-general-fund-taxes-special-assessments
2022 General Fund actual taxes and special assessments in the audit presentation.
revenue · General Fund taxes and special assessments · FY 2022
$1,625,809
inflow
Council approval status: not yet on record.
audit-2022-general-fund-licenses-permits
2022 General Fund actual licenses and permits in the audit presentation.
revenue · General Fund licenses and permits · FY 2022
$133,209
inflow
Council approval status: not yet on record.
audit-2022-general-fund-intergovernmental
2022 General Fund actual intergovernmental revenue in the audit presentation.
revenue · General Fund intergovernmental · FY 2022
$364,134
inflow
Council approval status: not yet on record.
audit-2022-general-fund-charges-services
2022 General Fund actual charges for services in the audit presentation.
revenue · General Fund charges for services · FY 2022
$123,324
inflow
Council approval status: not yet on record.
audit-2022-general-fund-fines-forfeitures
2022 General Fund actual fines and forfeitures in the audit presentation.
fine · General Fund fines and forfeitures · FY 2022
$9,102
inflow
Council approval status: not yet on record.
audit-2022-general-fund-investment-income
2022 General Fund actual investment income in the audit presentation.
revenue · General Fund investment income · FY 2022
$16,869
inflow
Council approval status: not yet on record.
audit-2022-general-fund-miscellaneous
2022 General Fund actual miscellaneous revenue in the audit presentation.
revenue · General Fund miscellaneous revenue · FY 2022
$35,652
inflow
Council approval status: not yet on record.
audit-2022-general-fund-total-revenues
2022 General Fund total revenues in the audit presentation.
audit · General Fund total revenues · FY 2022
$2,308,099
inflow
Council approval status: not yet on record.
audit-2022-general-government
2022 General Fund actual general government expenditures in the audit presentation.
expenditure · General Fund general government · FY 2022
$853,746
outflow
Council approval status: not yet on record.
audit-2022-public-safety
2022 General Fund actual public safety expenditures in the audit presentation.
expenditure · General Fund public safety · FY 2022
$694,019
outflow
Council approval status: not yet on record.
audit-2022-public-works
2022 General Fund actual public works expenditures in the audit presentation.
expenditure · General Fund public works · FY 2022
$382,138
outflow
Council approval status: not yet on record.
audit-2022-parks-recreation
2022 General Fund actual parks and recreation expenditures in the audit presentation.
expenditure · General Fund parks and recreation · FY 2022
$44,054
outflow
Council approval status: not yet on record.
audit-2022-capital-outlay
2022 General Fund actual capital outlay in the audit presentation.
capital_project · General Fund capital outlay · FY 2022
$101,539
outflow
Council approval status: not yet on record.
audit-2022-total-expenditures
2022 General Fund total expenditures in the audit presentation.
audit · General Fund total expenditures · FY 2022
$2,075,496
outflow
Council approval status: not yet on record.
farmers-market-donation-463-03
Donation used to purchase two benches and two 6-foot tables for the Farmers Market.
donation · Anoka County donation for Farmers Market benches and tables · FY 2023
$463.03
inflow
striping-sir-lines-a-lot-42024
Accepted low quote for striping Old Viking Blvd, 185th, 187th, and Clifton Road.
contract · Sir Lines-A-Lot LLC striping quote · FY 2023
$42,024
outflow
striping-century-fence-49896
Non-selected striping quote.
estimate · Century Fence striping quote · FY 2023
$49,896
outflow
Council approval status: not yet on record.
striping-engineering-fees-1800
Engineering fees added to the striping resolution by amendment.
estimate · striping engineering fees · FY 2023
$1,800
outflow
xenon-culvert-dave-perkins-54000
Low bid recommended and approved for Xenon Street culvert replacement.
contract · Dave Perkins Contracting Xenon Street culvert bid · FY 2023
$54,000
outflow
xenon-culvert-contingency-10000
Staff-recommended contingency for culvert replacement issues.
estimate · Xenon Street culvert contingency · FY 2023
$10,000
outflow
xenon-culvert-one-call-csp-60002
Non-selected bid for the Xenon Street culvert corrugated metal pipe option.
estimate · One-Call Contracting corrugated metal pipe bid · FY 2023
$60,002
outflow
Council approval status: not yet on record.
xenon-culvert-one-call-rcp-95260
Alternate reinforced concrete pipe option in the packet.
estimate · One-Call Contracting reinforced concrete pipe option · FY 2023
$95,260
outflow
Council approval status: not yet on record.
jasper-street-full-repair-estimate-1600000
Engineer estimate discussed for broader Jasper Street repairs.
estimate · Jasper Street full repair estimate · FY 2023
$1,600,000
outflow
Council approval status: not yet on record.
jasper-street-possible-assessment-41000
Estimated per-property assessment that council did not accept as a path forward.
assessment · Jasper Street possible property assessment · FY 2023
$41,000
inflow
Council approval status: not yet on record.
jasper-phase-one-base-15467
Base estimate for phase one Jasper Street patching.
estimate · Jasper Street phase one base estimate · FY 2023
$15,467
outflow
jasper-phase-one-contingency-5000
Contingency for phase one Jasper Street patching.
estimate · Jasper Street phase one contingency · FY 2023
$5,000
outflow
jasper-phase-one-total-20467
Total estimated first phase cost for Jasper Street patching.
expenditure · Jasper Street phase one total · FY 2023
$20,467
outflow
memorial-park-field-repairs-nte-13000
Not-to-exceed amount for baseball and softball field repairs, safety upgrades, and equipment.
expenditure · Memorial Park field repairs not-to-exceed · FY 2023
$13,000
outflow
memorial-park-fence-work-5400
Quoted baseball field fence work.
estimate · Memorial Park fence work · FY 2023
$5,400
outflow
memorial-park-fence-toppers-1963
Fence toppers from baseballfencetopper.com.
estimate · Memorial Park fence toppers · FY 2023
$1,963
outflow
memorial-park-paint-620
Estimated paint cost for foul poles.
estimate · Memorial Park foul pole paint estimate · FY 2023
$620
outflow
memorial-park-mat-drag-635
Replacement mat drag with shipping from Beacon Athletics.
expenditure · Memorial Park mat drag · FY 2023
$635
outflow
memorial-park-softball-additional-1120
Additional cost stated for the softball field, plus paint and fencing repairs.
estimate · Memorial Park softball field additional work · FY 2023
$1,120
outflow
ramsey-lions-liquor-license-fee-150
Three-day temporary on-sale liquor license fee.
fee · Ramsey Lions temporary liquor license fee · FY 2023
$150
inflow
ramsey-lions-insurance-per-occurrence-1000000
Insurance coverage required for temporary liquor license; packet RCA states per occurrence coverage.
other · Ramsey Lions liquor liability insurance per occurrence · FY 2023
$1,000,000
unknown
ramsey-lions-insurance-aggregate-2000000
State application coverage line appears to show 1,000,000/2,000,000.
other · Ramsey Lions liquor liability insurance aggregate on state application · FY 2023
$2,000,000
unknown
When someone tried to remember earlier business, we cross-reference the corpus and write a short related-history note.
The mayor mentioned the city had its first official City Council Meeting and had the swearing in of the first city council on July 8, 2008. In a night they believe it would be celebration, the council was told they had to pay for a fire truck immediately and because they were a city, $40,000 in insurance needed to be paid in full immediately or there would be no insurance coverage on city property.
— Mayor Pilon
What this is about
The mayor recalled the first official City Council meeting in July 2008 and unexpected immediate costs for a fire truck and insurance.
The records I searched do not contain the July 8, 2008 first City Council meeting minutes or any prior decision matching the recollection about an immediate fire truck payment or a $40,000 insurance payment due that night. The search results returned only unrelated 2026 packet items, such as prosecuting services, liquor licenses, equipment purchases, and other administrative resolutions. They do not confirm or contradict the mayor’s recollection of the city’s first official meeting or the unexpected startup costs described.
At the May meeting, council wanted to know if this culvert could qualify for a bridge grant. According to Public Works Supervisor, Joe Glaze, it does not as it is only one culvert, not two. Therefore, it does not qualify as a bridge.
— Scott Lehner
What this is about
The culvert discussion referred back to the May meeting question about whether the Xenon Street culvert could qualify for a bridge grant.
The records searched do not contain a prior decision or discussion matching the specific recollection that, at a May meeting, council asked whether the Xenon Street culvert could qualify for a bridge grant, or that Public Works Supervisor Joe Glaze advised it would not qualify because it was a single culvert rather than two. The closest related records are from the April 14, 2026 meeting, where the clerk reported that a road/bridge infrastructure grant request had been sent through Senator Tom Emmer’s office for the 2027 budget, and separately reported that Public Works would replace a culvert on 218th Avenue in-house rather than hiring a contractor because it would cost significantly less. Those records do not identify Xenon Street, do not discuss bridge-grant eligibility for a culvert, and do not record a formal council vote on that question.
The council had been hoping with the last census, the city would meet the population goal of 5,000+ people so the city would qualify for state aid to help fund the maintenance needed for this road, however, that was not the case.
— Mayor Pilon
What this is about
The Jasper Street discussion recalled the council's prior hope that census population would make the city eligible for state aid.
The records I searched do not contain a prior decision or discussion specifically matching the recollection that the city hoped the last census would put Nowthen over 5,000 residents to qualify for state road aid. The records do show related discussion about Jasper Street being too costly for the city without outside funding. At the April 14, 2026 meeting materials, the clerk update said a road grant request had been sent through Senator Emmer’s office for possible inclusion in the 2027 road and bridge infrastructure budget, and noted that if approved, “the Jasper Street project could move forward, as it is too expensive for the city to do at this time.” Around the same time, Jasper Street was discussed as a possible alternate bid item in the 2026 overlay project, with Jasper patching estimated at $43,000; the April 14 and May 12, 2026 records indicate council could decide whether to include it when bids came back.
Council member Rainville stated they have always provided them in the past and she didn't expect a problem with it.
— Council member Rainville
What this is about
The liquor-license discussion relied on Ramsey Lions having provided the required documents in past years.
The records I searched do not contain a prior liquor-license decision or discussion matching this recollection about the Ramsey Lions having provided required documents in past years. The search results include references to the Nowthen Lions and to donations from the Anoka Ramsey Athletic Association, but they do not show a prior Ramsey Lions liquor-license approval, missing-document issue, or formal vote tied to that point.
After nine years, the process seems to be well vetted. Last year, Lieutenant Jacobson reviewed the materials supplied to us. His perspective was that this effort has been well run in past years.
— Scott Lehner
What this is about
The car show RCA referred to the event's nine-year history as the basis for considering the process well vetted.
The records I searched do not contain a prior decision or discussion matching the recollection about a car show RCA, a nine-year event history, or Lieutenant/Deputy Jacobson reviewing car show materials “last year.” The only Jacobson references in these results are from the April 14, 2026 meeting, where Chief Deputy Bill Jacobson discussed the City’s law enforcement partnership with the Anoka County Sheriff’s Office and Deputy Bill Jacobson introduced himself; those records do not mention the car show or any review of event materials.
CITY OF NOWTHEN </figure> RESOLUTION No. 2026-XX Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 # A RESOLUTION AUTHORIZING THE EXECUTION OF THE SERVICE AGREEMENT W
Council may also appoint a council liaison who shall be a non-voting member who is not counted for quorum purposes. B. Terms. The members of the Commission shall be appointed for staggered terms of th
CITY OF NOWTHEN </figure> Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 # RESOLUTION No. 2026-XX ## A RESOLUTION APPROVING ON SALE AND SUNDAY SALES LIQUOR LICENSE
CITY OF NOWTHEN </figure> Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 ## RESOLUTION No. 2026-XX ### A RESOLUTION APPROVING THE ON-SALE AND SUNDAY SALES LIQUOR L
CITY OF NOWTHEN </figure> Council Meeting Location: Historic Townhall 19800 Nowthen Blvd NW Nowthen MN, 55330 #### RESOLUTION No. 2026-XX ##### A RESOLUTION APPROVING AN OFF-SALE LIQUOR LICENSE APPLIC
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